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Administrative Jobs in Phoenix, AZ

AD019 - Sr Exec Administrator

University of Phoenix

Phoenix, AZ(remote)

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JOB DETAILS
SALARY
$76,400–$154,400 Per Year
SKILLS
Administrative Skills, Artificial Intelligence (AI), Best Practices, Billing, Business Strategy, Calendar Management, Catering Services, Communication Skills, Dental Insurance, Detail Oriented, Disability Insurance, Establish Priorities, Executive Assistant Skills , Expense Management, Expense Reports, Follow Through, Higher Education, Incentive Programs, Leadership, Life Insurance, Logistics, Logistics Management, Matrix Management, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Product Family, Microsoft Word, On Site Support, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Process Improvement, Productivity Management, Programming Tools, Slack, Time Management, Travel Planning, Tuition Fees, Vision Plan, Work From Home, Writing Skills
LOCATION
Phoenix, AZ
POSTED
Today
Description and Requirements

At the University of Phoenix, we are committed to the future of work by providing a fully remote, work-from-home environment. This strategy enables us to attract top talent nationwide. Are you looking for a rewarding and fulfilling position thatoffers challenging work and the opportunity to make a significant impact while collaborating with a team of fun, innovative individuals? Would you prefer to work with an organization that positively contributes to the world? If so, we would love to hear from you!

Are you searching for a rewarding, fulfilling position that offers challenging work and the ability to make a big impact while working side-by-side with a team of fun, innovative people? Ideally, would you like this position to be with an organization that makes a positive contribution to the world? If so...we would love to hear from you!

About Us

University of Phoenix is a leading higher education institution founded in 1976 by Dr. John Sperling. Our mission is to improve the lives of our students, their families and future generations through higher education. Our values (which hopefully you share) are: Brave. Honest. Focused.

Our University values and embraces all team members and their unique perspectives. We fundamentally believe in fostering an environment which deeply respects, celebrates, and actively encourages a diverse workforce. We are committed to hiring - and learning from - those who share our passion to help others achieve their educational aspirations.

We offer excellent benefits, an effective recognition program, and outstanding learning and development tools, including tuition vouchers for employees and their qualified family members.

About the Position

The Executive Administrator ("EA") provides direct executive support to multiple C-suite leaders, creating leverage for these members of the University's Executive Leadership Team. The EA helps senior leaders focus on the most important work by protecting time, managing information flow, coordinating meetings, anticipating needs, and ensuring the executive operating rhythm runs smoothly.

This is a virtual-first role based in the Phoenix area, with recurring onsite responsibilities for executive, board, other key stakeholder meetings, leadership events at our Phoenix offices, assuring a professional and engaging visitor and participant experience.

The ideal candidate is energized by complexity, calm under pressure, highly discreet, and skilled at creating order in a fast-moving executive environment. This person brings polished communication, sound judgment, and a strong service mindset - someone who can take work off an executive's plate so they can focus on the highest-value internal business priorities, relationships, and decisions.

The role also includes providing periodic support for executives on personal administrative matters when doing so protects executive capacity, increases effectiveness and enables leaders to remain focused on the University's highest-priority strategic objectives.

Key Responsibilities:
• Serve as a trusted extension of the executives supported, representing their offices with professionalism, discretion, urgency, warmth, and sound judgment.
• Manage complex, fluid calendars across multiple C-suite leaders, using judgment to prioritize requests, resolve conflicts, protect focus time, and ensure executives are prepared for the right conversations at the right time.
• Provide proactive inbox, communication, and information-flow support, helping executives identify what requires action, escalation, follow-up, or delegation.
• Coordinate meetings involving senior internal and external stakeholders, including other company executives, board members, owners, investors and other high-priority partners.
• Own logistics for recurring in-person meetings for supported executives, VIP visits, catering, room readiness, visitor experience, and related coordination at Phoenix-area locations.
• Coordinate travel, lodging, ground transportation, itineraries, expense reporting, invoice processing, and related logistics for executives and, as needed, their leadership teams.
• Prepare executives for meetings by conducting pre-meeting research, organizing materials, agendas, background information, attendee context, follow-up items, and relevant logistical details.
• Track commitments, deadlines, and action items to ensure timely follow-through across executive priorities, meetings, projects, and stakeholder requests.
• Provide thoughtful support on select personal administrative matters, exercising sound judgment, discretion and attention to detail, enabling executives to remain focused on critical work and strategic business priorities.
• Handle highly confidential and sensitive information with exceptional discretion, including matters related to business strategy, public company activity, leadership decisions, employee matters, board interactions, and executive communications.
• Coordinate team meetings, offsites and special projects that require executive-level planning, attention to detail, and strong stakeholder management.
• Provide onsite support for leadership/team meetings, C-suite mail, wet-signature workflows, document routing, and time-sensitive executive needs that require Phoenix-based presence.
• Partner with other EAs to coordinate coverage, share best practices, improve processes, and maintain continuity of executive support across the C-suite.
• Identify opportunities to simplify, standardize, or improve administrative workflows so the executive support model becomes more scalable, responsive, and consistent.

NOTE: The Primary Accountabilities above are intended to describe the general content and requirements of the position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or most of the Primary Accountabilities listed above. Specific goals or responsibilities will be documented in incumbents' performance objectives as outlined by the incumbents' immediate manager.

Supervisory Responsibilities
May directly manage one or more clerical/administrative support staff

MINIMUM EDUCATION AND RELATED WORK EXPERIENCE:
• Five (5) or more years of progressive executive support experience, including direct support for C-suite or senior enterprise leaders, ideally within a large organization of 1,000+ employees.
• Proficiency using AI-enabled productivity tools to improve administrative efficiency, meeting preparation, follow-up tracking, and information synthesis.
• Demonstrated success supporting multiple senior executives simultaneously in a complex, matrixed, fast-moving environment.
• Exceptional calendar management, scheduling, prioritization, travel coordination, meeting logistics, expense management, and follow-through skills.
• Strong executive presence, confidence and excellent written and verbal communication skills, with the ability to interact confidently and professionally with senior leaders, board members, investors, owners, external partners, employees, and guests.
• Ability to draft, edit, summarize, and coordinate information accurately, efficiently, and with appropriate judgment.
• High degree of discretion, emotional intelligence, and confidentiality in handling sensitive business, leadership, financial, employee-related and personal matters.
• Ability to anticipate executive needs, work independently, think critically, make sound decisions in non-routine situations, and remain composed when priorities shift quickly.
• Demonstrated urgency, responsiveness, accuracy, and exceptional attention to detail when managing time-sensitive executive requests, shifting priorities, confidential matters, and follow-through.
• Phoenix-area presence and ability to provide recurring onsite support at varying locations for executive meetings, mail/signature workflows, and other leadership needs.

ADDITIONAL QUALIFICATIONS PREFERRED:
• Bachelor's degree in business, management or a related field.
• Proficient in modern productivity tools, including but not limited to AI platforms, Microsoft 365, Teams, Outlook, PowerPoint, Excel, Word and Slack to improve scheduling, research, meeting preparation, summarization, follow-up tracking, and workflow efficiency.
• Experience supporting a C-suite executive.
• Experience supporting executives in a public company, regulated, or highly matrixed organization.
• Experience coordinating board, investor, owner, executive team, or senior le
adership meetings
• Experience managing onsite executive logistics, visitor experience, meeting-room readiness and catering.
• Experience partnering across an executive administrator team to coordinate coverage, solve scheduling conflicts, and support enterprise leadership priorities.

You Will Thrive Here if You Are
• A poised and self-assured partner who builds credibility and trust across all levels of the organization, anticipates what is needed next, and drives execution with initiative and sound judgment.
• A natural organizer who can bring structure to ambiguity and motion to stalled work.
• A strong prioritizer who understands that executive time is one of the organization's most valuable assets.
• A trusted partner who knows when to act independently, when to escalate, and when to protect confidentiality.
• A calm operator who can manage last-minute changes, sensitive requests, and competing priorities without losing precision or professionalism.
• A service-minded professional who takes pride in helping senior leaders operate at their best.

Work Environment

This is a Phoenix-based, virtual-first role with recurring onsite executive support responsibilities at varying locations. The role requires the ability to work from a home office or approved virtual work location when not onsite and to be present for in person for executive meetings and other leadership needs as required.

#LI-SM1

University of Phoenix is an Equal Opportunity employer.

If you are an active-duty military member seeking employment when off-duty, compliance with Department of Defense Joint Ethics Regulation, 5500-7-R, is required prior to starting employment with University of Phoenix. You are advised to contact your base Judge Advocate General to seek such approval and answer any questions.

Pay Range

The annual pay range for this position is $76,400 (minimum), $115,400 (midpoint), and $154,400 (maximum).*

*Typical hiring range is between the minimum and midpoint of the above pay range. Actual starting base pay may vary based on factors such as education, experience, skills, location and budget. Compensation above the midpoint is generally associated with experienced, long-tenured employees who have demonstrated sustained performance and expertise in the role.

Individuals in this role are eligible for:

  • Annual Bonus Award
Your work is critical to helping adult learners achieve their dreams, and we're committed to rewarding you for your efforts. We offer a competitive, comprehensive total rewards package designed to help you achieve your health, financial, educational and work-life balance goals.

Full-time employees are eligible for:
  • Medical, dental and vision plans; Flexible Spending Accounts; Health Savings Accounts; Life and Disability insurance; and our Wellness incentive program;
  • Competitive 401(k) employer match;
  • Substantial tuition discount for you and eligible dependents; and,
  • A generous time off package, including paid vacation, sick time and company holidays.*

*For more details around paid time off benefits, please click here.

Application Deadline is 06/26/2026.

About the Company

U

University of Phoenix

About University of Phoenix

University of Phoenix is the largest private university in North America withmore than 200 locations in 40 states and abroad. Since 1976, we’ve madeit possible for nearly half a million people to get the education they needwithout putting their lives on hold.

We’re regionally accredited by The Higher Learning Commission and amember of the North Central Association (ncahlc.org). University of Phoenixoffers more than 20 degree programs with 50 concentrations at theassociate, bachelor’s, master’s and doctoral level. While widely available,not all programs are available in all locations or in both online andon-campus formats.

EEO/AA employer

Apollo Group, Inc. and its subsidiary companies (hereafter, ‘Apollo’) arecommitted to being Equal Employment Opportunity and AffirmativeAction employers. We embrace and celebrate the unique qualities of ouremployees including race, color, gender, age, religion, disability orperceived disability, veteran status, genetic information, sexual orientation,ethnicity, national origin or any other category protected by federal, stateor local law. The protected groups set forth in this policy are broader thanwhat is covered by our Affirmative Action Plan.

It is the objective of Apollo to provide equal opportunity for employment.Through the recruitment and retention of a competitive diverse workforce,we can leverage our diversity and better understand our customers’ needsas well as enhance the communities we serve. At Apollo, we believediversity strengthens our competitive advantage.

Apollo makes decisions relative to employment, training, compensation,and promotion on the basis of job-related qualifications. We prohibitdiscrimination based on race, color, gender, age, religion, disability orperceived disability, veteran status, sexual orientation, ethnicity, nationalorigin or any other category protected by federal, state orlocal law.

Apollo is committed to the principles of tolerance and respect, fairtreatment, equal access and consideration, and recognition forcontributions. All management personnel are accountable and sharein the responsibility for adherence to the policy. Apollo is guided by theprinciple of equal opportunity and respect for others. Apollo’s philosophyis based on the recognition of and value for the unique attribute broughtto Apollo by each person. By keeping with these principles Apollo willsuccessfully meet its corporate goals.

© 2012 University of Phoenix, Inc. All rights reserved.

Equal Opportunity Employer (EOE).
COMPANY SIZE
5,000 to 9,999 employees
INDUSTRY
Education
FOUNDED
1976
WEBSITE
http://www.phoenix.edu/

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