Admin / Acct Specialist/Coord Non Exempt

Beauvoir, the National Cathedral Elementary School, is an Episcopal school committed to our mission of providing an extraordinary early childhood education and being a diverse community that values every individual. We are seeking a highly experienced and detail-oriented Senior Accounts Payable & Procurement Specialist. This role is ideal for a seasoned accounting professional with a strong background in high-volume accounts payable processing and hands-on procurement experience.
The successful candidate will be responsible for managing the full accounts payable cycle and supporting procurement operations to ensure the timely and cost-effective acquisition of goods and services. This position requires a deep understanding of accounting principles, procurement best practices, and proficiency with financial and workflow systems.
Salary Range: between $65,000 – $80,000 depending on education and experience.

Duties and Responsibilities

Accounts Payable

• Process a high volume of invoices and vouchers weekly, ensuring accuracy, proper coding, and timely payment in accordance with school policies and vendor terms.
• Manage the full accounts payable cycle, including invoice entry, approvals, payment processing, and reconciliation.
• Utilize various workflow systems and accounting platforms to track, route, and archive financial documents.
• Reconcile vendor statements and resolve discrepancies in a timely and professional manner.
• Maintain vendor records and ensure compliance with IRS 1099 reporting requirements.
• Prepare accounts payable month end reconciliations and budget reporting for Classroom Supplies.
• Purchasing Credit Card reconciliation and reporting management
• Petty cash management and reconciliation
• Assist with year-end closing processes, including accruals and audit support.

Procurement

• Coordinate the procurement of goods and services in alignment with school policies, budgetary guidelines, and operational needs.
• Source and evaluate vendors, negotiate pricing and terms, and maintain positive vendor relationships.
• Review and process purchase requisitions and purchase orders, ensuring proper approvals and documentation.
• Monitor inventory levels and coordinate with departments to forecast purchasing needs.
• Ensure compliance with internal controls and procurement policies to support transparency and cost-efficiency.
• Collaborate with faculty and administrative staff to support timely and accurate fulfillment of procurement requests.
• Performs other responsibilities as
• Serve as back up for Senior Accountant for check deposits and cash receipt entries.

Other Responsibilities

• Participate in other school activities including (but not limited to) covering lunch duty periodically, working with a “buddy” class, participating in school-wide training and planning, and professional development
• Work with Parent Association for cash drawer needs during Book fair, set up for teacher purchases and training of PA volunteers of register use.
• Prepare month end accruals related to credit card use and material unprocessed vendor invoices, when applicable.

Education/Related Work Experience

• Bachelor’s degree in accounting, Finance, Business Administration, or a related field preferred.
• Minimum of 5 years of progressive experience in accounts payable and procurement, preferably in a nonprofit or educational setting.
• Demonstrated experience processing high volumes of transactions using modern accounting and workflow systems (e.g., Frevvo, Workflow Applications, Anybill, Paymerang (Corpay), Concur, Bill.com, or similar).
• Strong understanding of GAAP, internal controls, and procurement best practices.
• Proficiency in Microsoft Excel and accounting software (e.g., QuickBooks, Blackbaud, or similar).
• Excellent organizational, analytical, and communication skills.
• Ability to work independently and collaboratively in a fast-paced environment with a high degree of accuracy and professionalism.

GENERAL REQUIREMENTS:

• Background Checks and Screening: Successful completion of periodic background checks, including an FBI background check, and, at the discretion of the school, drug and alcohol screening.
• Interpersonal Skills: Excellent communication skills, a courteous demeanor, and commitment to fostering a positive school environment.
• Technical Proficiency: Proficiency with common computer applications, including word processing and shared calendars.
• Professionalism: Sound judgment, discretion, and the ability to maintain confidentiality and composure under pressure.
• Reliability: Consistent and punctual attendance; able to prioritize and manage multiple tasks efficiently.
• Compliance: Adherence to all policies and procedures outlined in the Beauvoir Faculty & Staff Handbook.
• Flexibility: Willingness to adapt to changing circumstances and work hours, as needed.
• Cultural Competence: Respect for diverse cultures and backgrounds.
• Child Protection: Commitment to child safety and well-being.

WORKING CONDITIONS (SCHEDULE, PHYSICAL DEMANDS, AND WORK ENVIRONMENT):

• Physical Demands: Prolonged periods of sitting, standing, walking, climbing stairs, reaching, twisting, turning, kneeling, bending, and stooping.
• Manual Dexterity: Frequent grasping, repetitive hand movements, and fine motor skills.
• Physical Strength: Lifting, carrying, pushing, or pulling objects weighing up to 25 pounds.

To apply, please email your cover letter and resumé with the subject line Office and AP Manager to Martha Robles at

martha.robles@bvrschool.org

Beauvoir, the National Cathedral Elementary School, provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Nothing in this job description restricts the School’s right to assign or reassign duties and responsibilities to this position at any time.  This position is at will, which means that either the employee or the School may terminate the relationship at any time, with or without notice and for any reason or no reason.