Admin Assistant, Campus Vice President - Perkinston Campus

Posting Details

Position Information

Job Title Admin Assistant, Campus Vice President - Perkinston Campus Position Number 299906 Hiring Location Code Perkinston Campus Job Description

The incumbent is responsible for administrative assistant duties relative to the mission of the College and the purpose of the Vice President's Office of the Perkinston Campus and George County Center. The incumbent will report to the Vice President of the Perkinston Campus and George County Center. Employees must follow established policies and procedures and are encouraged to participate in appropriate organizations and activities.

Job Duties

1. Provide administrative/clerical support to the office of the Vice President for the Perkinston Campus & George County Center, and for the Administrative Leadership Team (ALT) as needed.

2. Exhibit a high level of confidentiality.

3. Demonstrate exceptional adherence to work schedules and policies.

4. Independently compose and type correspondence involving complex, sensitive, and non-routine matters as needed.

5. Interface well with all levels of college leadership, faculty, staff, students, members of the community, and other stakeholders.

6. Provide an advanced level of work including complete understanding of Ellucian Banner software and proficiency in the Microsoft Office Suite; to include, Microsoft Word, Access, Excel and PowerPoint.

7. Process telephone calls in an effective and efficient manner.

8. Discern and communicate matters of importance effectively and timely to the vice president or the appropriate college personnel using the most proficient form of communication.

9. Assist in the monitoring of expenditures and revenues as needed.

10. Maintain an accurate and complete filing system for the Vice President's office.

11. Assist in scheduling, coordination and arrangements (refreshments, meals, equipment, etc.) for meetings and events as assigned by the Vice President.

12. Assist in the supervision of work-study students.

13. Assist with the preparation of reports as assigned.

14. Process all incoming and outgoing mail through an electronic mail log system.

15. Process travel requests for both vehicle and bus transport for the Perkinston Campus and George County Center.

16. Process campus activity requests for the Perkinston Campus and George County Center.

17. Maintain campus duty list and subsequent notifications.

18. Consistently monitor office supply inventory to anticipate needed supplies and/or services and place orders with the appropriate approval.

19. Maintain records (files, listings and directory information) for full-time and part-time employees for the Perkinston Campus and George County Center.

20. Assist in processing of monthly procurement card purchases as needed.

21. Prepare and process check requests and purchase orders as needed.

22. Complete annual inventory for office, equipment transfers, and transition of surplus items for the office of the Vice President and assist with that of the ALT as needed.

23. Assist in planning and implementing routine responsibilities and functions.

24. Prepare specification for quotes and bid tabulations as required.

25. Perform duties independently and exercise a high degree of initiative in determining the approach/action to take in routine and non-routine situations.

26. Meet employee development units as required, including necessary training for job-related duties.

27. Produce a campuswide newsletter monthly.

28. Attend and work at college events as assigned by the Vice President or appropriate personnel, occasionally including events that happen outside of Monday through Friday from 8 A.M. until 5 P.M.

29. Perform other duties as assigned by the Vice President or appropriate personnel.

Mandatory Qualifications

(M1) Minimum of an Associate Degree in Business and Office Technology or related field.

(M2) Two years administrative assistant or office-related experience.

(M3) Training and/or experience in the operation of personal computers, to include proficiency in the Microsoft Office Suite, E-mail, and the Internet.

(M4) Excellent organizational and time-management skills.

(M5) Excellent written, speaking, and interpersonal communication skills.

Desirable Qualifications

(D1) Successful experience in a school or college setting.

(D2) Successful experience in event planning and execution.

(D3) Successful experience in meeting and dealing with the public.

(D4) Successful experience in working with a wide variety of individuals and groups in varying degrees of professional situations.

(D5) Proficiency with Ellucian Banner Software.

EEO/Compliance

Mississippi Gulf Coast Community College is an Equal Opportunity Employer and welcomes students and employees without regard to race, color, religion, national origin, sex, pregnancy, age, or qualified disability in its programs and activities. For further information, contact the Compliance Officer P.O. Box 609, Perkinston, Mississippi, 39573, telephone number 601-528-8735, email address compliance@mgccc.edu.

The College:

The Mississippi Gulf Coast Community College District serves a four-county area with three major campuses, the Community Campus and four centers including: Perkinston Campus, Perkinston, MS; Harrison County Campus, Gulfport, MS; Jackson County Campus, Gautier, MS. Additionally, The Bryant Center at Tradition, Biloxi, MS; Advanced Manufacturing and Technology Center, Gulfport, MS; Haley Reeves Barbour Maritime Training Academy, Pascagoula, MS; Naval Construction Battalion Center, Gulfport, MS; Keesler Center, Biloxi, MS; The West Harrison Center, Long Beach, MS; and George County Center, Lucedale, MS.

State and regional associations accredit Mississippi Gulf Coast Community College, and several programs are accredited nationally. Offerings include academic, technical degree, vocational skill and adult continuing education programs.

Classification Staff

Posting Detail Information

Open Date 11/10/2026 Close Date 11/30/2026 Open Until Filled No Special Instructions to Applicants

PERS and Work Visa Notice:

The Public Employees' Retirement System (PERS) is mandatory for all full-time employees. PERS contributions also apply to part-time employees who are already contributing to PERS through another full-time employer.

Full-time employees who have never contributed to PERS and begin a full-time position after March 1, 2026, will automatically be placed in Tier 5. Employees who previously requested a refund from PERS after leaving covered employment will also automatically be placed in Tier 5.

Additional information about PERS Tier 5 is available at https://www.pers.ms.gov/Tier5.

Applicants must be currently authorized to work in the United States on a full-time basis without the need for visa sponsorship. The College does not sponsor applicants for work visas, including but not limited to H-1B visas.

For more information on the position, please contact (Name, Address, Phone, and Email):

Dr. Brad Bailey

Vice President, Perkinston Campus and George County Center

P. O. Box 548

Perkinston, MS 39573

(601) 928-6200

brad.bailey@mgccc.edu

Documents Needed To Apply

Required Documents

• Resume
• Transcripts

Optional Documents

• Cover Letter
• Additional Transcripts
• Certificates