Admin Assistant

Let your career thrive with Volt

Volt is hiring an Administrative Assistant for a leading organization in Colorado Springs, CO.

As an Administrative Assistant you will:

• Provide administrative support to managers, supervisors, and assigned departments.
• Manage calendars, scheduling, meetings, and day-to-day communications.
• Prepare, edit, and distribute reports, presentations, correspondence, and meeting materials.
• Process, format, file, and retrieve business documents and records.
• Enter, update, and verify information within business systems and databases.
• Answer phone calls and emails and route inquiries to appropriate personnel.
• Coordinate meetings, conferences, agendas, and meeting minutes.
• Assist with planning and coordinating company events and employee activities.
• Manage conference room, lunchroom, and vending machine supplies.
• Process purchase requisitions and purchase orders.
• Track orders and communicate with vendors regarding deliveries and order status.
• Review, code, and submit invoices for accounts payable processing.
• Reconcile purchase orders, packing slips, and invoices.
• Coordinate general office operations and maintain office supplies and records.
• Welcome visitors and contractors, confirm building access authorization, and issue visitor badges.
• Maintain visitor access logs in accordance with company security procedures.
• Update company information displayed on internal communication monitors.
• Provide administrative support to other departments as needed.
• Participate in training and development activities to enhance administrative knowledge and skills.
• Perform other duties as assigned.

This is a Full-time,temp to hire opportunity.

Schedule: Monday-Friday 8:00am-4:30pm

The ideal candidate will have:

• High school diploma or equivalent required.
• Associate degree preferred.
• 1-2 years of administrative, office support, or clerical experience.
• Strong attention to detail and accuracy.
• Excellent organizational and multitasking skills.
• Effective verbal and written communication skills.
• Proficiency with Microsoft Office Suite and standard business software.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Ability to work independently and collaboratively across departments.
• Experience using standard office equipment and business systems.

Preferred Skills & Qualifications

• Experience supporting management teams or multiple departments.
• Experience with accounts payable, purchase orders, and invoice processing.
• Familiarity with vendor communications and order tracking.
• Experience coordinating meetings, events, and office operations.
• Knowledge of document management and records retention practices.
• Strong customer service and professional communication skills.
• Experience working in a manufacturing, technology, or semiconductor environment is a plus.

Pay Rate:$22/hr. -$24/hr. DOE

 

*Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc.

Qualified candidates should APPLY NOW for immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible.

Benefits: Volt offers benefits (based on eligibility) that include the following: health, dental, vision, term life, short term disability, AD&D, 401(k), Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP).

Volt is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Volt is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please email hr_dept@volt.com or call (866) -898-0005. Please indicate the specifics of the assistance needed.

Volt does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b.  The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.

By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from VOLT and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at volt-information-sciences-privacy-policy.pdf

Pandologic. Keywords: Administrative Assistant, Location: COLORADO SPGS, CO - 80909 , PL: 604159598