Admin Assistant, Publicity - Contract - Long Term

Assignment Dates: July 8, 2026 - July 8, 2027

Location: Burbank, CA

Onsite M-F

Pay Rate: $33.65/hour

Executive Assistant, Publicity

We are seeking a highly organized, proactive, and professional Executive Assistant, Publicity to provide high-level administrative support to two Vice Presidents of Publicity. This role is ideal for someone who thrives in a fast-paced entertainment environment, excels at managing competing priorities, and demonstrates exceptional discretion when handling confidential information.

The Executive Assistant will serve as a trusted partner to leadership while supporting the broader Publicity organization through operational coordination, communications, event logistics, and project support.

Key Responsibilities

• Provide high-level administrative support to two Vice Presidents of Publicity.
• Manage complex and frequently changing executive calendars, coordinating meetings across multiple time zones.
• Schedule and coordinate internal and external meetings with key stakeholders.
• Arrange and manage executive travel, including flights, hotels, ground transportation, and detailed travel itineraries.
• Process and reconcile executive expenses accurately and on time.
• Anticipate executive needs and proactively resolve scheduling conflicts, logistical challenges, and competing priorities.
• Support multiple Public Relations teams with day-to-day operational and administrative needs.
• Compile, monitor, and distribute daily press coverage from broadcast, digital, print, and social media outlets.
• Maintain internal status reports, campaign trackers, contact lists, and team documents.
• Coordinate logistics for high-profile publicity events and industry engagements, including:
  • Red carpet events
  • Press junkets
  • Screenings
  • Media appearances
  • Team off-sites