Administrative Skills, Broadcasting, Calendar Management, Executive Assistant Skills , Leadership, Logistics, Operational Communications, Organizational Skills, Plan Meetings, Public/Media/Press/Analyst Relations, Reconciliation, Social Media, Time Management, Travel Planning
Assignment Dates: July 8, 2026 - July 8, 2027
Location: Burbank, CA
Onsite M-F
Pay Rate: $33.65/hour
Executive Assistant, Publicity
We are seeking a highly organized, proactive, and professional Executive Assistant, Publicity to provide high-level administrative support to two Vice Presidents of Publicity. This role is ideal for someone who thrives in a fast-paced entertainment environment, excels at managing competing priorities, and demonstrates exceptional discretion when handling confidential information.
The Executive Assistant will serve as a trusted partner to leadership while supporting the broader Publicity organization through operational coordination, communications, event logistics, and project support.
Key Responsibilities
- Provide high-level administrative support to two Vice Presidents of Publicity.
- Manage complex and frequently changing executive calendars, coordinating meetings across multiple time zones.
- Schedule and coordinate internal and external meetings with key stakeholders.
- Arrange and manage executive travel, including flights, hotels, ground transportation, and detailed travel itineraries.
- Process and reconcile executive expenses accurately and on time.
- Anticipate executive needs and proactively resolve scheduling conflicts, logistical challenges, and competing priorities.
- Support multiple Public Relations teams with day-to-day operational and administrative needs.
- Compile, monitor, and distribute daily press coverage from broadcast, digital, print, and social media outlets.
- Maintain internal status reports, campaign trackers, contact lists, and team documents.
- Coordinate logistics for high-profile publicity events and industry engagements, including:
- Red carpet events
- Press junkets
- Screenings
- Media appearances
- Team off-sites