Admin Assistant

Admin Assistant
White Plains, NY
12 Months

Pay Rate: Up to $25.00/Hour

Providing support to the Operations department, working closely supporting most aspects of various operational accounting/administrative tasks as needed. Identifying and preventing discrepancies and helping set up control systems when identified.

Notary would be a plus

" Performs daily/monthly payment request of state fees in Quick books
" Match and pay client/partner invoices through specified payment systems
" Apply payments for all client wire and check payments to invoices in appropriate systems
" Process credit card payments, finding appropriate codes and processing to appropriate invoices
" Work closely with the Operations to effectively identify and communicate areas of deficiency or errors
" Support aspects of operational accounting (billing, credit card matching, reporting, accounts receivables, payment research and spreadsheet data entries)
" Daily ACH/Wire/Check payment applications in appropriate systems
" Monitor and manage Accounting distribution mailbox and provide timely response actions internally and externally
" Assist Operations Manager with daily operational functions when needed

JOB QUALIFICATIONS
Education: High Diploma or higher, or equivalent experience

Experience:
" Office support, Customer Service
" Data and Record Managment

Other Knowledge, Skills, Abilities or Certifications:
" General knowledge of basic accounting and operational principles
" Must be reliable and able to carry out tasks independently and collaboratively
" Ability to prioritize tasks, and take initiative
" Thrives in a dynamic, fast-paced environment
" Displays flexibility, sound business judgment, and discretion
" Consistently high attention to detail and rate of accuracy
" Excellent organizational and problem-solving skills
" Basic knowledge of Excel, understanding and ability to enter, access and update data
" Utilize accounting systems to facilitate processes