Admin/Clerical - Administrative Assistant III

Mindlance

Seattle,, WA

JOB DETAILS
SALARY
$22–$22.66 Per Hour
SKILLS
Administrative Skills, Billing, Budget Management, Business Administration, Business Development, Business Operations, Conference Management, Continuous Improvement, Customer Relations, Customer Satisfaction, Facilities Management, Financial Management, Inventory Management, Leadership, Logistics, Office Management, Operational Improvement, Operational Strategy, Operational Support, Operations Management, Operations Processes, Organizational Development/Management, Organizational Skills, Process Improvement, Process Management, Procurement Management, Project Tracking, Purchasing/Procurement, Resource Management, Revenue Growth, Safety Equipment, Systems Maintenance, Time Management, Time Management Software
LOCATION
Seattle,, WA
POSTED
30+ days ago
Business Coordinator

SUMMARY:
Serve as a key business integrator providing comprehensive coordination between CES Leadership, Business Operations, Business Development, and technical teams to enable efficient operation and continuous improvement. The Business Coordinator owns essential processes that ensure operational continuity, financial accuracy, and readiness for client engagement. This role delivers ongoing, specialized support that is critical to the business’s daily functioning, revenue growth, and management of organizational knowledge.

RESPONSIBILITIES: The Business Coordinator role responsibilities include:

Seattle Office Management:
- Oversee Seattle Office facilities management, ensuring a safe, functional, and efficient workspace that supports both in-person and hybrid work models.
- Manage inventory, procurement, safety equipment, parking and accessibility, deliveries, and conference room scheduling to support uninterrupted office operations.
- Coordinate logistics and hospitality for CES and SAE client and VIP visits to the Seattle Office, directly contributing to client satisfaction and relationship building.
- Provide first-level IT coordination for Seattle Office staff, submitting and tracking IT tickets to maintain system continuity.
Administer the business’s timekeeping system, ensuring accuracy in time submissions, correction of project/rate errors, and timely timecard readiness for billing cycles—directly supporting accurate revenue capture and compliance.
Support resource management for Business Operations, ensuring optimal staff utilization and workload balancing across projects
Generate project and internal requisitions, monitoring project-based and internal spending to support financial oversight and budgeting.

****This is a part time position working approx 20hrs oer week M-F between the 8-5 workday****


EEO:

“Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.”

About the Company

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Mindlance