Admin Director Education

Salary Grade

Case Western Reserve University is committed to providing a transparent estimate of the salary range available for this position at the time of its posting. The salary range is between $56,395 and $71,340, depending on qualifications, experience, department budgets, and industry data.

Employees receive more than just a paycheck. University employees enjoy a comprehensive benefits package that includes excellent healthcare, retirement plans, tuition assistance, paid time off, and a winter recess.

Job Description

POSITION OBJECTIVE

Direct the administration, planning, evaluation, and continuous improvement of the Office of Cancer Training, Education, and Research within the Case Comprehensive Cancer Center. Work with National Cancer Institute program directors, cancer center leadership, and School of Medicine Vice Deans of Education to devise and implement an overall strategy to develop and execute an extensive portfolio of cancer research and education activities for a continuum of trainees from middle school to early career faculty. Exercise independent judgement to translate the goals of multiple training programs into annual operating plans for the office. Analyze participation, outcomes, and financial information to implement program changes, determine resource needs, and set future priorities.

ESSENTIAL FUNCTIONS

• Comprehensive administration, coordination, and operational direction and oversight of the office of cancer training, education, and research. Independently oversee the planning, implementation, and evaluation of both internally and externally funded educational and training activities for participants across multiple developmental and career stages. Develop outreach, recruitment, application, selection, onboarding, and retention activities. Maintain participant records and databases to track enrollment, attendance, progression, milestones, and program outcomes. Create and coordinate seminars, workshops, summer programs, laboratory experiences, mentoring activities, career development programs, and special events. Provide administrative support to program directors, faculty mentors, instructors, and advisory committees. Schedule meetings, develop agendas and materials, document proceedings, and coordinate follow-up actions. Serve as a primary point of contact for participants, families, faculty, schools, and community or institutional partners regarding program activities, requirements, and logistics ensuring compliance with university policies, sponsor or grant requirements, youth protection standards, and other applicable regulations. Develop and distribute program communications, promotional materials, announcements, newsletters, and website content. Develop reports, summaries, and program data for institutional leadership and funding agencies for accreditation, review processes, or grant progress reporting. Build and maintain collaborative relationships with internal departments, cancer center leaders, research faculty, schools, and community organizations to support pathway development and engagement. Assess all programs for effectiveness and trainee outcomes by collecting feedback from participants and faculty. Recommend and implement improvements to programs, processes, and trainee experience for continuous improvement. Participate in strategic planning, growth, and program development. (45%)

• Comprehensive administration, coordination, and operational direction and oversight of all aspects of the new Integrated Cancer Biology PhD training program within the cancer center. Independently oversee the daily administrative operations of the PhD training program. Serve as a primary point of contact for students, faculty, staff, and external stakeholders regarding program policies, procedures, and requirements. Ensure smooth communication between students, faculty, and departments. Develop recruitment, admissions, onboarding, and orientation activities for prospective and incoming PhD students. Maintain student records and monitor progress related to coursework, examinations, annual reviews, dissertation milestones, and degree completion. Identify students needing support and coordinate interventions. Interpret and apply academic policies, procedures, and deadlines ensuring compliance with university, graduate school, accreditation, and sponsor or grant requirements. Coordinate meetings, committee activities, qualifying examinations, dissertation defenses, and required documentation. Prepare, compile, and maintain reports, records, and data for internal and external use. Oversee program budgets, trainee funding, stipends, and resource allocation, monitoring use of grants or training funds where applicable and coordinating purchasing, events, and operational expenses. Plan and coordinate seminars, workshops, retreats, professional development activities, and other program events. Develop program communications, including announcements, websites, newsletters, and informational materials. Assess program effectiveness and trainee outcomes by collecting feedback from students and faculty. Recommend and implement improvements to curriculum, processes, and trainee experience for continuous improvement. Participate in strategic planning, growth, and program development with medical school and cancer center leadership. (35%)

• Create and maintain a tracking system for all current and past trainees. Develop a process to identify cancer-focused trainees within the university to communicate and advertise training and education programs, career development activities, or funding opportunities. Develop a system to record the future outcomes of past students, trainees, or program participants (for 15 years after initial participation) for reporting to federal agencies and assessing the effectiveness of the cancer centers pathway programs. (18%)

NONESSENTIAL FUNCTIONS

Perform other duties as assigned. (2%)

CONTACTS

Department: Continuous contact with cancer center leadership, membership, and administration to interpret policy, assess program effectiveness, provide recommendations, and resolve issues.

University: Frequent contact with the University Compliance Program, Environmental Health and Safety, Human Resources and Payroll, Undergraduate Research Office, Office of Grants and Contracts, School of Graduate Studies, School of Medicine, faculty, and staff for oversight and compliance with university policies for laboratory and minor safety, paying student stipends, and determining requirements for graduation from the PhD program. Moderate contact with University Development to solicit donations from and report outcomes for donors to support the education of the future workforce of cancer researchers and healthcare professionals. This position will be a key contact for all cancer center training programs and a link between the University and the training participants.

External: Regular contact with federal agency and cancer foundation program officers and specialists regarding requirements for and status of grant applications and funded programs. Regular contact with Cleveland area high schools and universities across the nation for promoting and recruiting participants for center programs. Moderate contact with former trainees and faculty from other institutions regarding trainee outcomes. Occasional contact with faculty and administration from other cancer centers to support collaboration of training programs and activities. Occasional contact with professional journals or associations for advertising center programs.

Students: Frequent contact with local high school, university and national undergraduate, graduate, and medical students for promotion and recruiting to center programs.

SUPERVISORY RESPONSIBILITIES

No direct supervision. However, opinions will be requested by the director of administration, deputy director of administration, and director of finance as it relates to individuals serving on committees this position directs and participating in center training programs.

QUALIFICATIONS

Experience: 5 years of experience in an administrative/management position.

Education/Licensing: Bachelors degree required, masters degree and science background preferred.

REQUIRED SKILLS

• Demonstrated ability to develop and implement complex programs requiring inter-departmental and inter-institutional interactions.
• Fiscal management skills. Experience with NIH grants management strongly preferred.
• Ability to understand organizational goals and to develop the necessary operational systems to implement them.
• Ability to analyze administrative needs and reprioritize.
• Ability to coordinate programs serving learners at multiple developmental and career stages.
• Ability to communicate effectively with students, families, faculty, administrators, and community partners.
• Strong attention to detail and commitment to accuracy in records, reporting, and communications.
• Ability to interpret and apply institutional policies, procedures, and compliance standards.
• Ability to manage multiple projects and deadlines in a dynamic environment.
• Ability to work independently and collaboratively with a variety of constituencies.
• Commitment to fostering excellence and strengthening educational and workforce pathways in cancer biology and related biomedical fields.
• Excellent computer skills along with database experience.
• Willingness to learn and work with artificial intelligence (AI) tools and technologies.
• Ability to demonstrate successful support, education, and advocacy for all students, aligned with the values, mission, and messaging of the university, while adhering to the staff policy on conflict of commitment and interest.
• Ability to meet consistent attendance.
• Ability to interact with colleagues, supervisors, and customers face to face.

WORKING CONDITIONS

Standard office environment. The employee will perform repetitive motion using computer mouse and keyboard to type. May require occasional extended weekday or weekend hours for events or program activities. May require coordination across multiple departments or campus units. Occasional travel to training related conferences and meetings. The position is eligible for the staff hybrid work program.

Hybrid Eligibility

This position is eligible for hybrid work arrangement up to two remote days per week at the discretion of the department. New employees may begin a hybrid schedule upon approval from the supervisor, successful completion of an orientation period and signing the remote work checklist certification form.

EEO Statement

Case Western Reserve University is an equal opportunity employer. All applicants are protected under federal and state laws and university policy from discrimination based on race, color, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, protected veteran status, disability, age and genetic information.

Reasonable Accommodations

Case Western Reserve University complies with the Americans with Disabilities Act regarding reasonable accommodations for applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the CWRU Office of Equity at 216-368-3066 to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicants will be made on a case-by-case basis.

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