Admin & Fiscal Support Spec (0096697T)

Admin & Fiscal Support Spec (0096697T)

Location

UH Manoa, Honolulu, HI

Job Type

Full-Time Temporary

Job Number

2026-02331

Department

University of Hawaii at Manoa - OGE - Study Abroad Center

Opening Date

10/30/2026

Closing Date

11/17/2026 11:59 PM Hawaii

Position Number:

0096697T

Description

Title: Admin & Fiscal Support Spec

Position Number: 0096697T

Hiring Unit: OFFICE OF THE PROVOST, OFFICE OF GLOBAL ENGAGEMENT, STUDY ABROAD CENTER

Location: UH at Manoa

Date Posted: October 30, 2026

Closing Date: November 17, 2026

Band: A

Salary : salary schedules and placement information

Full Time/Part Time: Full-time

Month: 11-month

Temporary/Permanent: Temporary

Duties and Responsibilities

1. *Assists with the day-to-day fiscal and administrative operations of the Study Abroad Center, including reviewing, processing, and tracking financial transactions and student accounts for multiple study abroad programs worldwide.

2. *Serves as a primary fiscal point of contact with university units (Cashiers Office, Financial Aid, Disbursing, Fiscal Administrators), faculty, and international partners.

3. *Establishes, monitors, and maintains student accounts within the Banner student information system, tracking timely payments, processing financial obligation holds, and ensuring prompt posting of fees for overseas disbursements.

4. *Manages accounts receivable functions, ensuring the accurate, timely transfer and control of student deposits and funds from the UHM financial system to overseas program processing.

5. *Reviews, prepares, and executes all revenue and expenditure documents, including deposits, procurements, travel requests, grants, and scholarships in compliance with UH, and State policies.

6. *Calculates, audits, and processes timely student reimbursements or charges resulting from foreign currency exchange fluctuations after final overseas institutional payments are settled.

7. *Coordinates timely international wire transfers and foreign currency payments to overseas institutions, ensuring appropriate conversion rates and adherence to strict pre-program deadlines.

8. *Coordinates, reviews, and executes annual travel requests, travel completions, and advance funding requests for faculty and staff, collaborating closely with UHM fiscal offices.

9. *Prepares, reviews, and analyzes financial ledgers, internal cash flow projections, accounts receivable ledgers, and budget status reports for the Centers management.

10. *Provides technical guidance, policy interpretation, and fiscal recommendations regarding UH compliance and administrative requirements to the Center Director and Principal Investigators.

11. *Advises study abroad students and parents on financial procedures, estimated program costs, and assists financial aid recipients with promissory notes and disbursement problem-solving.

12. *Maintains the Centers student enrollment database, tracks study abroad insurance agreements/premiums, and coordinates vendor payments for website domain and webmaster operations.

13. Additional responsibilities may include participating in vendor inquiries, managing collections for delinquent accounts, and conducting institutional visitations to support and strengthen global partnerships.

14. *Applies knowledge of the Family Educational Rights and Privacy Act (FERPA) and relevant privacy frameworks to process, store, and share student records securely, safeguarding sensitive information during daily administrative operations and interdepartmental communications.

15. Other duties as assigned.

• Denotes Essential Function

Minimum Qualifications

1. Possession of a baccalaureate degree in Accounting, Business Administration, Communications, Liberal Arts, or related field and two (2) years of progressively responsible professional experience with responsibilities for accounting or fiscal administration; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

2. Functional knowledge of principles, practices and techniques in the area of accounting and fiscal administration demonstrated by knowledge, understanding and ability to apply concepts, terminology.

3. Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with accounting and fiscal administration.

4. Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of accounting and fiscal administration.

5. Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.

6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.

7. Demonstrated ability to operate a personal computer, apply word processing software, and proficiency across Microsoft Office (Word, Excel, etc.), Adobe, and Google platforms.

8. Demonstrated ability to effectively manage multiple tasks and shifting priorities under tight deadlines in a fast-paced environment with frequent interruptions.

9. Demonstrated ability to analyze financial statements and statistical reports, differentiate trends, and apply analytical techniques to resolve complex program and fiscal matters.

10. Demonstrated ability to communicate and speak effectively, tactfully, and professionally with a diverse range of stakeholders, including students, parents, faculty, administrators, personnel, and participating overseas institutions.

11. Proven familiarity with student privacy laws and compliance frameworks, including the Family Educational Rights and Privacy Act (FERPA).

Desirable Qualifications

1. Proficiency using the Banner student information system, and Kuali Financial System (KFS) to extract data and process transactions.

2. Working knowledge of systemwide UH procurement, accounting, and travel regulations.

3. Advanced technical skill in extracting data from database systems and mainframe financial/personnel frameworks to prepare comprehensive management and cash flow reports.

4. Experience designing and maintaining professional websites and data database environments.

5. Prior professional experience in financial auditing and/or working with accepted governmental and fund accounting systems.

6. Personal experience studying or residing abroad as part of an institutional university program.

7. Verbal and written proficiency in one or more foreign languages offered through the UHM Study Abroad Center.

To Apply:

Note: If you have not applied for a position before using NeoGov, you will need to create an account.

Applicants must submit the following:

1. Cover letter indicating how you satisfy the minimum and desirable qualifications;

2. Resume or CV;

3. Names and contact information (telephone number and email addresses) of 3 professional references;

4. Copy of unofficial transcript (official transcripts will be required at the time of hire). Academic record/grade summaries will NOT be accepted. Copy of diplomas will NOT be accepted.) Documents issued from an institution outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA. Expense of the evaluation shall be borne by the applicant.

IMPORTANT: If multiple applications are received from the same candidate, only the Last one will be reviewed. Please DO NOT include any self-identifying photos, REFERENCES TO SOCIAL SECURITY NUMBERS AND BIRTH DATE on any documents within the application packet. All items become the property of the University of Hawaii and will not be returned. Only complete applications will be passed on to the search committee for consideration. Incomplete or unreadable application materials will not be considered.

Inquiries: Dr. Sarita Rai, 808-956-4738 sarita@hawaii.edu

EEO, Clery Act, ADA

The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawaii may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/

Employer University of Hawaii

Website http://workatuh.hawaii.edu