Admin & Property Manager

About the Job

CorDx Inc. is seeking an organized and proactive Admin & Property Manager to oversee daily administrative operations and support the management of company facilities and commercial properties.

This role will be responsible for office administration, facility maintenance coordination, vendor management, property operations, and administrative process improvement.

Key Responsibilities

1. Office Administration & Operations

• Oversee daily office administration and ensure smooth and efficient workplace operations.
• Manage office supplies, equipment, purchasing, and general administrative services.
• Coordinate internal meetings, company events, office arrangements, and administrative activities.
• Develop and improve administrative procedures, workflows, and recordkeeping systems.
• Support management with administrative reports, operational planning, and special projects.
• Coordinate administrative staff and daily support activities as needed.

2. Property & Facility Management

• Oversee day-to-day operations and maintenance coordination for company facilities and commercial properties.
• Coordinate building maintenance, repairs, inspections, and facility improvement projects.
• Manage relationships with maintenance contractors, engineers, property service providers, and other external vendors.
• Monitor building conditions and coordinate timely resolution of maintenance and facility-related issues.
• Support fire safety, building inspections, permits, and property compliance documentation in coordination with qualified professionals and relevant authorities.
• Maintain property records, maintenance schedules, inspection reports, and related documentation.
• Coordinate maintenance requests and facility-related communications with tenants, property owners, and external service providers, as applicable.

3. Vendor, Contract & Budget Management

• Manage administrative and facility-related vendors, service agreements, and contractor relationships.
• Obtain and compare quotations, coordinate purchasing, and monitor service quality.
• Track administrative and property-related expenses, invoices, and budgets.
• Coordinate contract renewals, vendor payments, and related documentation.
• Identify opportunities to improve operational efficiency and control costs.

4. Property Operations & Risk Coordination

• Support property insurance documentation, vendor certificates of insurance, and related administrative requirements.
• Coordinate with insurance providers, contractors, inspectors, and external consultants as needed.
• Track property-related issues, maintenance requests, project timelines, and follow-up actions.
• Assist with emergency preparedness, workplace safety coordination, and facility-related incident reporting.
• Support property improvement projects and coordinate communication among internal stakeholders and external professionals.

Requirements

• Bachelor's degree in Business Administration, Management, Real Estate, Facilities Management, or a related field preferred.
• 3–5 years of experience in administration, office management, facilities management, property operations, or a related field.
• Experience coordinating vendors and contractors.
• Experience coordinating purchasing, budgets, and administrative services is a plus.
• Familiarity with commercial building maintenance, facility operations, or property management preferred.
• Ability to manage multiple projects, prioritize tasks, and follow through independently.
• Proficiency in Microsoft Office, including Excel, Word, and Outlook.
• Previous team coordination or supervisory experience is a plus.
• Bilingual proficiency in English and Mandarin Chinese is a plus.
• Must be legally authorized to work in the United States.

Benefits

• Comprehensive medical insurance.
• 401(k) plan with company contributions.
• Flexible paid time off (PTO) policy.

Equal Opportunity Statement

CorDx Inc. is an equal opportunity employer. We are committed to providing equal employment opportunities in accordance with applicable laws and regulations.