Administration Coordinator

Job Title: Administrative Coordinator
Location: San Antonio, TX
Type: Contract-to-Hire
Schedule: Monday – Friday | 8:00 AM – 5:00 PM
Compensation: $17.00 – $20.00/hr

Overview
System One is seeking a highly motivated Administrative Coordinator III to support document management and administrative operations for a fast-paced team environment. This role is responsible for the receipt, processing, and distribution of business documents, while ensuring accuracy, compliance, and timely communication with both internal and external stakeholders. This is a great opportunity for someone who is detail-oriented, organized, and enjoys working in a structured, process-driven environment.

Responsibilities

• Route business documents via DocuSign for review and approval
• Store and manage documents in accordance with established procedures
• Review documentation for accuracy and completeness prior to approval
• Distribute fully executed documents to internal and external stakeholders
• Prepare, maintain, and present daily and weekly reports
• Receive, log, and distribute incoming mail
• Provide excellent customer service by addressing inquiries and resolving issues
• Support additional administrative functions as needed

Requirements

• High school diploma or equivalent required
• 1–3 years of relevant administrative or document control experience
• Strong communication and interpersonal skills
• Ability to manage multiple tasks and prioritize effectively
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)
• Strong organizational skills and attention to detail

Preferred Qualifications

• 3–5+ years of relevant experience
• Experience in document control, records management, or administrative coordination

System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

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