Administrative Acquisition Coordinator

Jefferson is seeking an Administrative Acquisition Coordinator. This role will be onsite at the U.S. Department of Agriculture's National Bio and Agro-Defense Facility (NBAF) located in Manhattan, Kansas.

The annual salary range for this position is $80,000 - $90,000. The annual salary range is negotiable. Compensation decisions depend on a wide range of factors, including but not limited to skill sets, experience and training, security clearances, licensure and certifications, and other business and organizational needs.

At Jefferson, we are not just building a team; we are cultivating a community of exceptional individuals driven by a shared passion for innovation and excellence. Joining the Jefferson team means stepping into an environment that values collaboration, encourages creative thinking, and celebrates individual strengths. Here, you'll find a vibrant culture that fosters sharing and connectedness where careers are nurtured, exciting and meaningful work is encouraged, and continuous learning from the smartest people in the industry.

Our commitment to unlocking your potential goes beyond conventional career paths, offering a dynamic and supportive space where your ideas are not just heard but valued. Join us at Jefferson, where your career becomes a journey of continuous advancement, and your talents find the platform they deserve.

Essential Responsibilities:

• Provide a range of administrative and operational support to NBAF.
• Prepare correspondence, reports, and other documentation.
• Data entry, records clean-up, and maintenance of electronic files.
• Track action items and deadlines and respond to routine stakeholder requests.
• Troubleshoot issues, challenges and bottlenecks.
• Conduct data analysis and research to identify and recommend opportunities for process improvement and automation.
• Collaborate with cross-functional teams to ensure processes align with business needs.
• Document processes and communicate status, results, challenges, and findings effectively.
• Work with NBAF program, procurement, and Contracting Officer's Representatives (COR) to support the execution of the onboarding process for federal contractors and employees, as needed
• Additional administrative and acquisition duties, as assigned.

Required Qualifications:

• Bachelors degree; equivalent experience may be considered.
• 7 years of experience in operations, administration, or a related field.
• Problem-solving and analytical thinking
• Strong communication and stakeholder management
• Process improvement mindset
• Agile development practices
• Documentation and knowledge sharing

Preferred Qualifications

• Knowledge of federal government processes and regulations
• Experience with Microsoft O365/Power Platform tools as well as SharePoint and knowledge management practices.
• Understanding of data visualization and reporting tools.
• Interest in acquisition lifecycle processes and workflow optimization.
• Knowledge and/or experience working with PRISM and IBM Maximo.
• Ability to work independently and collaboratively

Benefit overview:

• Medical, Dental, & Vision
• Retirement Plan Match
• Competitive Annual Leave Package
• Tuition Reimbursement
• Basic and Voluntary Life Insurance
• Disability Insurance
• Employee Assistance Program (EAP)
• Employee Service Day
• Jefferson Training Academy
• Paid Holidays