We’re Dedicated to Helping Families Affected by Bleeding Disorders
This is a unique opportunity to be part of something exceptional! We are a small, nonprofit outpatient clinic dedicated to improving the lives of individuals and families affected by bleeding disorders. Our culture provides a positive, collaborative work environment that encourages professional and personal growth. Come join our team and make a meaningful difference in the lives of our patients and families.
Company Website: https://hemophiliaoutreach.org/
Position Type: Full Time; 40 hours/week, 8-hours shifts
Wage Type: Non Exempt
Position Summary
The Administrative and Program Coordinator provides administrative and operational support across HOC while playing an important role in coordinating patient, family, community, educational, and outreach programs. This position supports organization-wide projects, assists departments with administrative needs, prepares reports and tracking information, coordinates business travel, and works with staff and community partners to keep activities organized and moving forward.
Qualifications
- High school diploma or equivalent required; additional education or training in business administration, office administration, communications, event planning, or a related field preferred.
- At least one year of administrative assistant, office support, program support, event coordination, or comparable experience preferred.
- Basic proficiency with Microsoft office software, email, calendars, word processing, spreadsheets, and electronic file management.
- Strong organizational skills with the ability to manage multiple assignments, maintain accurate records, meet deadlines, and communicate professionally.
- Ability to occasionally work evenings or weekends and travel to HOC programs, events, and community activities.
Responsibilities and Duties
- Coordinate logistics and administrative support for HOC patient, family, educational, fundraising, outreach, and community programs, including scheduling, registration, vendors, supplies, event materials, and onsite support.
- Assist with organization-wide projects by coordinating schedules, tracking action items, maintaining project documentation, and following up on assigned tasks.
- Support HOC departments with administrative needs and prepare routine and requested reports, summaries, tracking documents, presentations, spreadsheets, and other materials.
- Coordinate and oversee approved staff business travel arrangements, including transportation, lodging, itineraries, registrations, and related documentation.
- Work with HOC’s marketing representative and staff to coordinate program promotions, newsletters, event information, and outreach materials.
- Assist with community outreach activities and represent HOC at designated community programs and events.
- Support sponsorship and fundraising activities by coordinating sponsor and donor communications, tracking monetary and in-kind commitments, and maintaining sponsorship and donation records.
- Maintain HOC’s program and outreach calendar and organized program, vendor, contact, event, and planning records.
- Help coordinate event budgets, expenses, invoices, attendance information, participant feedback, and follow-up documentation.
- Support other administrative, operational, program-related, and special projects based on organizational needs.
What is it like to work at the Hemophilia Outreach Center?
Our employees have the unique experience of building lasting relationships with our patients and their families. We pride ourselves on exemplary service by never compromising care, providing a comprehensive care model, consistently improving access to care, and encouraging continuous staff development through leadership excellence and focused expertise and knowledge. Our positive culture provides a healthy balance and unique opportunity to excel professionally while also being encouraged to achieve personal goals. Our culture believes in open communication, continuous improvement, and healthy boundaries.
Our Mission
The Hemophilia Outreach Center is a family-oriented organization committed to providing the highest quality, comprehensive medical care and advocacy for individuals with a bleeding disorder. We create educational programs and outreach initiatives that enrich the lives of our patients and their caregivers.