Administrative and Technical Operations Coordinator
Luxury High‑Rise Condominium – Management Office
Position Overview
The Administrative & Technical Operations Coordinator supports the daily operations of a luxury high‑rise condominium by combining strong administrative capabilities with an understanding of building systems, vendor coordination, and resident service. This role is ideal for a detail‑oriented professional who excels in organization, communication, and technical follow‑through.
Key Responsibilities
Vendor & Equipment Coordination
Request, track, and compare quotes for building equipment and services, including chillers, elevators, HVAC components, housekeeping supplies, and maintenance parts.
Maintain vendor contact lists, service agreements, warranties, and renewal schedules.
Assist management with scheduling inspections, preventive maintenance, and repair work.
Track units doing renovations.
Technical Operations Support
Work closely with the maintenance and engineering teams to document issues, follow up on work orders, and ensure timely completion.
Monitor and update logs for equipment performance, service calls, and compliance requirements.
Assist with coordinating elevator shutdowns, mechanical room access, and other operational activities.
Administrative Management
Organize and maintain digital and physical records, including invoices, proposals, service reports, and resident communications.
Prepare purchase orders, track deliveries, and support budget documentation for operational expenses.
Assist with drafting notices, memos, and updates for residents and staff.
Resident & Customer Service
Provide exceptional front‑office service to residents, guests, and vendors with a polished, professional demeanor.
Respond to inquiries, assist with amenity reservations, and support the front desk team when needed.
Uphold the luxury service standards of the building through clear communication and a solutions‑focused approach.
Qualifications
Experience in property management, hospitality, building operations, or a related administrative role.
Familiarity with obtaining quotes for building equipment, mechanical systems, or service contracts.
Strong organizational skills with the ability to manage multiple tasks and deadlines.
Excellent customer service and communication skills.
Proficiency in Microsoft Office and property management software (BuildingLink preferred).
Ability to work collaboratively with management, engineering, housekeeping, and security teams.
Ideal Candidate Traits
Highly organized and detail‑driven
Comfortable interacting with vendors and technical service providers
Professional, polished, and resident‑focused
Able to anticipate operational needs and follow through with precision
Strong problem‑solver with a calm, service‑oriented approach
Salary is negotiable based on experience
Numbers & Facts
Location
Sunny Isles Beach, FL
Job Type
Full-time
Skills
Administrative Managementunmatched
Administrative Skillsunmatched
Billingunmatched
Budgetingunmatched
Building Systemsunmatched
Communication Skillsunmatched
Condominiumsunmatched
Construction Equipmentunmatched
Contact Managementunmatched
Customer Support/Serviceunmatched
Detail Orientedunmatched
Equipment Maintenance/Repairunmatched
Follow Throughunmatched
Hospitality Constructionunmatched
Housekeeping/Cleaningunmatched
Maintenance - HVACunmatched
Maintenance Servicesunmatched
Microsoft Officeunmatched
Multitaskingunmatched
Operational Expenditure (OPEX)unmatched
Operational Supportunmatched
Operationsunmatched
Order Deliveryunmatched
Organizational Skillsunmatched
Preventative Maintenanceunmatched
Property Managementunmatched
Purchase Ordersunmatched
Regulatory Complianceunmatched
Support Documentationunmatched
Team Playerunmatched
Technical Operationsunmatched
Technical Supportunmatched
Time Managementunmatched
Training/Teachingunmatched
Writing Skillsunmatched
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