Administrative Assist - Residential

SUMMARYThe Administrative Assistant is responsible for managing and performing administrative duties to support the day to day operations of the Agency.

• ESSENTIAL DUTIES AND RESPONSIBILITIES• Receptionist duties including greeting guests, notifying staff of guests’ arrival and answering all incoming phone calls• Types correspondence, reports, etc.; Maintains forms system• Writes up orders and maintains/organizes supplies and office equipment for all locations; Tracks orders for trends• Submits monthly transportation logs; Arranges vehicles for oil changes and coordinates back up transportation as needed• Completes monthly DDSN census report and maintain yearly census spreadsheet• As requested, schedules meetings, arranges for supplies, sends correspondence and types minutes for Committees & Meetings• As requested, schedules and coordinates yearly Fire Marshall Inspections of residential homes• Maintains current Residential Setting list; Maintains current Resident contact list• Monitors BCI calendar; Supports staff in scheduling/registering for trainings, meetings, etc;• Other duties as assigned

• REQUIRED KNOWLEDGE, SKILLS AND ABILITIES• Excellent written and oral communication skills• Computer literate using a variety of available software and programs, ability to organize work station• Ability to perform a variety of tasks, often changing assignments with short notice• Conduct self according to Agency policy• Accept constructive criticism; Accept responsibility and work as a team player and leader• Maintain confidentiality of individual and employee information at all times• Execute duties and represent Berkeley Citizens, Inc., in an efficient, cooperative and ethical manner• Should perform skills necessary to diffuse volatile situations• Have a valid SC Driver’s License and good driving record• Good physical abilities to include: fine and gross motor skills necessary to be able to perform the job, excellent verbal communication (speaking and hearing), visual acuity (reading to include small print) and mathematical concepts• Subject to both indoor and outdoor environments and may be subject to temperature of hot and cold conditions for short periods• May be subjected to possibilities of physical assault, property destruction and may be required to wear protective clothing to prevent infections