Administrative Skills, Adobe Acrobat, Communication Skills, Construction, Detail Oriented, Document Control, Document Management, Documentation Format, File Maintenance, File Management, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft SharePoint, Microsoft Word, Multitasking, Office Management, Organizational Skills, Presentation/Verbal Skills, Project Management Information System (PMIS), Record Keeping, Spreadsheets, Support Documentation, Telephone Skills, Writing Skills
Administrative Professional
We are seeking a highly organized, detail-oriented administrative professional to support document management and office operations. This role is critical to maintaining accurate project records by scanning, organizing, and uploading documents into a Project Management Information System (PMIS). Candidates with experience in administrative support, office management, or construction-related environments are encouraged to apply.
Key responsibilities include:
- Scan and digitize large volumes of documents in various formats, ensuring accuracy and completeness
- Upload, organize, and maintain files within the Project Management Information System (PMIS)
- Utilize Microsoft Office 365 tools (Word, Excel, Outlook, SharePoint, Teams, OneDrive) for daily tasks
- Merge, edit, and prepare final documents using Adobe Acrobat Pro
- Create and maintain spreadsheets for tracking, reporting, and document control
- Identify and replicate existing Excel formulas as needed
- Answer phones and assist office visitors as required
- Support general office and administrative functions while managing multiple tasks with attention to detail
Qualifications include:
- Proficiency in Microsoft Office 365, particularly Excel and SharePoint
- Experience with bulk document scanning and digital file management
- Strong organizational skills and ability to understand and manage various document types
- Experience using Adobe Acrobat Pro
- Construction or project-based office experience preferred, but not required
- Excellent attention to detail and ability to multitask in a fast-paced environment
- Strong verbal and written communication skills
Hours of position: 8:00am-5:00pm or 7:30am-4:30pm Monday-Friday