Administrative Skills, Administrator Documentation, Blueprints, Cargo/Freight, Communication Skills, Construction, Construction Schedule, Construction Support, Customer Support/Service, Data Entry, Detail Oriented, Logistics, Microsoft Excel, Multitasking, Operational Support, Organizational Skills, Payroll Management, Project Tracking, Record Keeping, Schedule Development, Spreadsheets, Team Player
Administrative Assistant (Excel & Construction Logistics Coordinator)
We are seeking a dependable, detail-oriented Administrative Assistant to support daily office operations for a construction-focused company. This position is heavily Excel and data-entry based, requiring accuracy, organization, and the ability to manage multiple schedules and job-site details efficiently.
The ideal candidate will have intermediate Excel skills, strong customer service abilities, and the professionalism to work in a fast-paced construction office environment. This role supports logistics coordination, payroll tracking, delivery scheduling, installation quotes, and communication with field employees and clients.
Pay & Schedule
- Pay Rate: $19–$20 per hour
- Schedule: Monday–Friday, 8:00 AM – 5:00 PM
- Lunch: 1-hour unpaid lunch break
Key Responsibilities
- Perform accurate data entry using pre-built Excel spreadsheets
- Maintain and update delivery schedules for construction materials and job sites
- Coordinate freight deliveries, including delivery sequencing and timing for multiple active projects
- Communicate with installation crews regarding weekly schedules, job-site assignments, and delivery coordination
- Prepare installation quotes and assist with construction-related administrative documentation
- Track project progress and maintain organized records of active job sites
- Assist with payroll support and employee assignment tracking
- Provide professional customer service to clients, vendors, and internal staff
- Support general office and administrative operations as needed
Qualifications
- Intermediate Microsoft Excel skills required (data entry, spreadsheet navigation, organization, filtering, etc.)
- Strong attention to detail and organizational skills
- Excellent communication and customer service abilities
- Experience preparing quotes or working with construction-related documents preferred
- Ability to read blueprints/plans or willingness to learn
- Payroll experience is a plus
- Must be dependable, punctual, and able to maintain consistent attendance
- Comfortable working in a construction-office environment
Work Environment
This is an office-based administrative role that heavily focuses on Excel spreadsheets, data entry, scheduling coordination, and construction logistics support. The environment is fast-paced and team-oriented, requiring someone who can stay organized, communicate effectively, and handle multiple priorities throughout the day.