Job Description
Administrative Assistant
Gulfport, Mississippi
Pay Rate: $19.00/hour - $21.21/hour
On Site, five days per week
JD
Responsibilities
Education and Experience
Knowledge, Skills, and Abilities
Work Requirements
Gulfport, Mississippi
Pay Rate: $19.00/hour - $21.21/hour
On Site, five days per week
JD
Responsibilities
- Process employee time and maintain required timekeeping reports.
- Prepare and reconcile employee expenses, procurement card statements, invoices, and office administration expenses.
- Coordinate utility bill processing and related usage tracking for Mississippi locations.
- Maintain employee training records, group schedules, calendars, and local conference room calendars.
- Plan meetings and departmental events, including room scheduling, video conferencing, catering, and other arrangements.
- Arrange business travel for supervisors and staff.
- Prepare presentations, reports, correspondence, and other business documents.
- Order and maintain office supplies, leased equipment, safety glasses, safety gloves, and other operating materials.
- Support local safety and compliance administration, including schedules, inventories, and fire extinguisher tracking.
- Provide general office support, including mail distribution, document handling, phone coverage, filing, and copying.
- Support special projects and provide backup administrative coverage for Field Operations as needed.
- Travel within the supported regions approximately 20% of the time.
Education and Experience
- High school diploma or equivalent required;college degree preferred.
- Two or more years of administrative support experience preferred.
- Experience supporting a large department, operations team, or customer service organization is highly desired.
- Experience with timekeeping, expense reporting, invoice processing, travel arrangements, and meeting coordination preferred.
- Experience using Oracle or a similar system for time, expense, and invoice processing is preferred.
- Must qualify on the required pre-employment clerical assessment.
- Certified Administrative Professional or similar administrative certification is desired but not required.
Knowledge, Skills, and Abilities
- Ability to organize, prioritize, and complete work for multiple employees and leaders while meeting deadlines.
- Strong customer service, interpersonal, written, and verbal communication skills.
- Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.
- Ability to maintain accurate records, reports, calendars, and administrative data.
- Ability to protect confidential and sensitive information.
- Ability to exercise independent judgment, take initiative, and work with minimal direction.
- Flexibility to respond to changing priorities and support work outside normal administrative duties when needed.
Work Requirements
- This is an on-site position in Gulfport, Mississippi, five days per week.
- Approximately 20% travel is required to support the Mississippi and Mobile regions.
- A valid driver’s license and the ability to travel to supported work locations are required.
Numbers & Facts
| Location | Gulfport, MS |
| Industry | Staffing/Employment Agencies |
| Salary | $19 |
| Company Size | 2,000 to 2,499 employees |
| Year Founded | 2000 |
| Website | http://www.lancesoft.com/ |
About Company
We are a $125 Million, NMSDC-certified Minority & Woman owned Workforce Solutions Company headquartered in the DC metro area with presence across US with global presence - Canada, Mexico, India, UK, Malaysia, Indonasia, Hongkong, Singapore, UAE. We are specialized in providing Workforce Solutions, SOW project delivery, Engineering Solutions, Creative Services. We currently support 100+ Fortune companies globally and across multiple industry segments. We are currently supporting several massive programs across industry segment nationally/globally (Intel, Ally, AMD, QUALCOMM, Morgan Stanley, Kraft/ Mondelez, MNP, Amdocs, Dell, SanDisk, Medtronic, Becton Dickinson, GE, Lockheed Martin, UTC, L-3 Communications, Caterpillar, BMW, Mercedes Benz, National Grid, Dominion, Energy Future Holdings, PSEG, 3M, Fidelity, Aetna, Humana, Johnson & Johnson, Pfizer, Merck etc).
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, identity, national origin, disability, or protected veteran status.
Skills
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