Administrative Assistant 2: SATEC - Temporary, Part-Time

Administrative Assistant 2: SATEC - Temporary, Part-Time

Salary

See Position Description

Location

Downtown Campus - 1255 N Stone Ave, Tucson, AZ

Job Type

Temporary

Job Number

2026-TEMP-00270

Department

MC-Workforce Innovations

Opening Date

06/12/2026

Closing Date

6/26/2026 5:00 PM Arizona

Grade

02

• Description
• Benefits
• Questions

Were excited you are considering a position with us. We welcome and celebrate the expansive experiences and contributions that all members of our campus community bring to the table, whether shaped by career history, academic study, or community engagement.

Were committed to a fair and transparent hiring process. For more information about working at Pima Community College, visit the Pima Careers page.

All employees are expected to live and work within the state of Arizona as a condition of employment. All selected candidates are subject to a successful completion of a background check.

The data we collect during the application process is used to evaluate your qualifications for the role youre applying for. All data is handled with strict confidentiality and in accordance with our privacy policy.

Position Summary

Hours Per Week: Up to 19.5 hours per week

Department: Downtown Campus - Southern Arizona Technology & Entrepreneurship Center (SATEC)

Rate of Pay: $19.58/hour

The SATEC Administrative Assistant 2 performs a variety of office support duties for multiple programs performing a full range of advanced clerical and office support duties in support of the SATEC Manager and the Southern Arizona Technology & Entrepreneurship Center (SATEC). Provides communication, information, and assistance to the SATEC Manager, college, entrepreneurs, and the public. Creates presentations, marketing materials, and communications in multiple formats. Coordinates and schedules department meetings, workshops, networking events, and incubator programming, including event logistics, registration, and outreach. Generates reports, surveys, and basic data analysis, along with requisitions, purchase orders, and invoice monitoring. Updates and manages department files, records, Customer Relationship Management (CRM) data, and program information.

The work schedule for this position may include working evenings and weekends.

About Temporary Employment:

This position has 1 vacant position and will establish a qualified applicant pool for part-time temporary positions. Applications will remain active for 6 months to a year and selected candidates may be contacted as positions become available or when immediate staffing needs arise. Placement in the pool does not guarantee employment. The applicant pool will be refreshed annually.

Temporary applicants may be hired for specific assignments or placed in an applicant pool for future opportunities, depending on enrollment levels and business needs. If selected from this pool of applicants, candidates contacted will receive details regarding the specific assignment and will have the opportunity to confirm interest and availability.

We are seeking dedicated part-time temporary employees to join our qualified applicant pool. Selected candidates will be considered for placement as positions become available or when immediate staffing needs arise.

Part-time temporary roles offer flexible scheduling and the opportunity to support a diverse population of students in achieving their educational goals.

Duties & Responsibilities

• Provides advanced office support to the SATEC Manager and student interns by monitoring phones and emails; responding to or routing inquiries; preparing and proofreading reports, communications, presentations, and meeting materials; and supporting scheduling, taking notes, and providing documentation

• Serves as a welcoming first point of contact for SATEC inquiries from students, entrepreneurs, faculty, staff, and the public; responds to questions and maintains clear communication with the SATEC Manager as needed

• Maintains ongoing communication and collaboration with the SATEC Manager to support daily operations, coordinates priorities, and helps ensure smooth delivery of SATEC programs and events

• Gathers, organizes, and maintains SATEC program information, CRM data, forms, records, and outreach materials to support communication, engagement tracking, and reporting needs

• Supports scheduling and coordination of SATEC programming and events, including workshops, networking events, open houses, and community engagement activities

• Works closely with the SATEC Manager on coordination of projects and events involving internal departments and external partners, supporting follow-through, communication, and shared timelines

• Supports marketing and outreach efforts by helping connect the SATEC Manager with students, entrepreneurs, faculty, staff, and community partners through consistent and supportive communication

• Maintains and organizes SATEC files, CRM records, shared drives, and program documentation to support accessibility and smooth information flow

• Updates confidential files and records for students and staff

• Orders and maintains office supplies, marketing materials, and event resources to support day-to-day SATEC operations

• Performs all other duties and responsibilities as assigned or directed by the SATEC Manager

Job Requirements/Qualifications

• High school diploma or GED

• One (1) to Three (3) years of related experience providing general office support

OR

• An equivalent combination of certification, education and experience sufficient to successfully perform the essential duties of the job such as those listed above

Preferred:

• Associates Degree/Vocational or technical training in office management

Special Directions for Applying:

• Please upload a portfolio showcasing flyers, social media graphics, newsletters, event promotions, or other communications you have developed

OR

• Include a link to social media account(s) you have created or managed

Knowledge, Skills and Abilities

• Knowledge of administrative procedures and program support practices

• Knowledge of customer service principles and stakeholder engagement

• Knowledge and application of organizational and time management principles

• Skill in written and verbal communication, including professional and digital communications

• Skill in performing a variety of duties, often changing from one task to another of a different nature

• Skill in positive, productive, and flexible customer service

• Ability to adapt and maintain professional composure in emergent and crisis situations

• Ability to apply effective and accurate data entry and typing skills

• Ability to develop and maintain effective and positive working relationships

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the key duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform critical tasks.

• Environment: Work is performed primarily in a standard office environment with staff contact and frequent interruptions

• Physical: Primary functions require sufficient physical ability and mobility to work in an standard office setting; to remain in a stationary position for prolonged periods of time; to occasionally position self to perform duties; to position or transport light to moderate (up to 20 pounds) amounts of weight; to operate office equipment including use of a computer keyboard; to travel to other locations using various modes of private and commercial transportation; and to effectively communicate to exchange information

• Vision: Ability to see in the normal visual range with or without correction

• Hearing: Ability to hear in the normal audio range with or without correction

If you require assistance, or a reasonable accommodation for individuals with disabilities, please do not hesitate to contact Pima Community College Human Resources.

Human Resources Contact Information:

• Phone: (520) 206-4624
• TTY: (520) 206-4530
• Email: hr@pima.edu

Pima Community College is an Equal Opportunity Employer. We encourage applications from all qualified individuals.

No benefits are available.

01

You must be 18 years or older to apply for this position. Are you at least 18 years of age?

• Yes
• No

02

Did you graduate from high school or receive a GED Certificate?

• Yes
• No

03

This position does not provide sponsorship for an employment visa. Will you now or in the future require sponsorship for an employment visa?

• Yes
• No

04

All employees are expected to live and work within the state of Arizona as a condition of employment. Do you currently reside in or plan to relocate to Arizona?

• Yes
• No

05

Describe your experience creating marketing and promotional materials using Canva or other design tools. Please upload any examples of flyers, social media graphics, newsletters, event promotions, or other communications you have developed.

06

What experience do you have creating accessible communications and marketing materials that meet ADA and accessibility standards, such as alternative text, color contrast, accessible documents, or inclusive design practices?

07

Describe your experience managing social media accounts, including Instagram, Facebook, and LinkedIn. Please include examples or link of content you created, engagement strategies you used, and any measurable results achieved.

Required Question

Employer Pima Community College District (AZ)

Address 4905 East Broadway Blvd.

Building D, Room 102

Tucson, Arizona, 85709-1180

Phone (520) 206-4624

(520)206-4500

Website https://pima.edu/pima-jobs/contact-us.html