Administrative Support Assistant III, Chemistry & Biochemistry University of ArizonaAdministrative Support Assistant III, Chemistry & BiochemistryTucson, AZDepartment responsibilities: Provide administrative support, such as planning meetings and taking notes for department committees (e.g., Undergraduate Program Committee). Teaching Support Office (TSO) duties: Ensure the office is staffed and able to assist during normal business hours.
Data Entry & Administrative Support Intern (Year Round) Bombardier IncData Entry & Administrative Support Intern (Year Round)Tucson, AZAt Bombardier, we design, build and maintain the world's peak-performing aircraft for the world's most discerning people and businesses, governments and militaries. By prioritizing employee growth and development, we empower everyone to reach their full potential on their own terms, because the best work happens when you are free to be yourself and share your unique expertise.
Administrative Support Assistant II, Access & Information Services University of ArizonaAdministrative Support Assistant II, Access & Information ServicesTucson, AZExcellent interpersonal and communication skills, including the ability to collaborate with library leadership and campus-wide colleagues, use professional business vocabulary, and exercise discretion and sound judgment when handling sensitive or confidential matters. Understanding of the research process, as well as an understanding of various types of research tools (e.g., library catalogs, indexes, web-scale discovery services, search engines, virtual and print resources) and their appropriate uses.
Administrative Specialist I - Victim Services - County Attorney Pima CountyAdministrative Specialist I - Victim Services - County AttorneyTucson, AZ$21.12–$24.81 / hourAction Activity - bending, reaching, squatting, stooping; Motion Activity - in noisy areas, behind themselves, equipment alarms; Hearing Activity - in noisy areas, behind themselves, equipment alarms; Speaking Activity - in person, on the phone; Vision - operate a motor vehicle, distinguish colors, have depth perception, have peripheral vision. Minimum Qualifications: Associate's degree from an accredited college or university in one of the following disciplines: public administration, business administration, management, or a closely related field as determined by the department head at the time of recruitment.
Administrative Specialist I - Victim Services - County Attorney Pima County, AZAdministrative Specialist I - Victim Services - County AttorneyTucson, AZ$21.76–$25.56 / hourAction Activity - bending, reaching, squatting, stooping; Motion Activity - in noisy areas, behind themselves, equipment alarms; Hearing Activity - in noisy areas, behind themselves, equipment alarms; Speaking Activity - in person, on the phone; Vision - operate a motor vehicle, distinguish colors, have depth perception, have peripheral vision. This is also distinguished from Administrative Specialist II, which performs professional-level administrative services requiring the application of theoretical knowledge and expertise to specialized areas of assignment.
Administrative Associate, Spanish & Portuguese University of ArizonaAdministrative Associate, Spanish & PortugueseTucson, AZCommunicates pertinent information to instructors and directors in the language programs throughout the semester, winter and summer regarding course assignments, office hours, course related information, class surveys, final exams, department and university policies and procedures. Supports recruitment and retention efforts such as undergraduate events and awards, attends the Undergraduate Studies committee meetings, and supports the Director of Undergraduate Studies and the directors of Spanish and Portuguese programs.
Administrative Assistant - Tax Assembly BeachFleischmanAdministrative Assistant - Tax AssemblyTucson, AZFull timeReceive and complete multiple work tasks in a timely fashion, as assigned in writing or verbally, by various members of professional and administrative teams. Team Player who contributes to building a positive team spirit; puts success of the team above own interests, and supports everyone's efforts to succeed.
Administrative Assistant / HR Specialist Spara TechnologiesAdministrative Assistant / HR SpecialistTucson, AZCoordinate outreach and partnerships with high schools, trade schools, JTEC programs, and other vocational/technical pipelines to identify and attract engineering and technician talent. Assist in developing and executing targeted talent identification strategies to build a robust pipeline of skilled technicians and engineers.
Administrative Assistant, Environment Hudbay Minerals IncAdministrative Assistant, EnvironmentSahuarita, AZPurpose of Role: Reporting to the Environmental Superintendent, the Environmental Administrative Assistant plays a crucial role in supporting environmental compliance and sustainability initiatives within the organization and Environmental Department. Hudbay's mission is to create sustainable value and strong returns by leveraging its core strengths in community relations, focused exploration, mine development and efficient operations.
NewAdministrative Entry Role TeemaGroupAdministrative Entry RoleTucson, AZ$15–$16Proven experience in administrative support roles within a fast-paced environment. Manage daily administrative tasks to ensure smooth office operations.
Exceptional Scholar Services Administrative Assistant (full-time) Leman Academy of Excellence IncExceptional Scholar Services Administrative Assistant (full-time)Tucson, AZ$15.47–$18 / hourWorks with: Scholar Support Manager, ESS Case Managers, ESS Services Contractors, Paraprofessionals, Health Services Coordinator, ESS Director, Vice Principal, Principal, Head of Schools, Families and Scholars of Leman Academy. Apply Job Type Full-time Description Exceptional Scholar Services Administrative Assistant (full-time)District Office OUR MISSION Leman Academy of Excellence offers a rigorous, classical education based on the traditions of Western culture where all disciplines are interrelated allowing scholars the ability to think independently and critically.
Administrative Assistant/Recruiting Specialist Child & Family ResourcesAdministrative Assistant/Recruiting SpecialistTucson, Arizona$20–$25Technical, critical thinking and interpersonal skills relevant to Human Resources to effectively communicate with applicants, employees, team members, hiring managers, directors and administration. This dual-function position combines critical administrative duties—including record-keeping, scheduling, and compliance—with active participation in recruitment efforts such as job postings, candidate communication, interview coordination, and onboarding.
Administrative Assistant III - Health Department Pima CountyAdministrative Assistant III - Health DepartmentTucson, AZ$19.16–$22.51 / hourAnswers general procedural questions from the public concerning specialized documents; Provides detailed information in response to queries concerning unit operations; Compiles information and prepares and types a variety of documents such as correspondence, reports and specialized file data; Reviews and sorts documents, creates new records and inputs and retrieves information using automated systems; Prepares, and updates file folders, logs, status records, and other documentation to reflect the current status of a process and performs required purges; Researches manual and automated systems to gather or verify data needed for processing activities; Creates and maintains spreadsheets and databases using packaged software; Assigns and reviews the work of staff performing typing, filing and other routine clerical activities; Operates various office equipment such as typewriters, computer terminals and personal computers, facsimile machines, photocopiers and calculators; Processes claims, purchase orders and contracts for payment to vendors and contractors, and verifies accuracy of billing charges against ledgers, invoices and contracts; Establishes, posts, and maintains manual and automated bookkeeping systems; Verifies fees for permits of services, receives payments, and issues receipts; Establishes files for audit trail purposes, to include identifying, locating, and filing audit documentation; Contacts debtors to collect accounts receivable and monitors payment arrangements; Coordinating paperwork for the referral, admission, transfer or discharge of patients from a hospital unit or clinic; Identifies actions required to provide services to individual clients, applicants, or the general public and assists people in completing the service process; Coordinates and/or initiates processing action with other units, departments, or outside agencies as needed to provide services. In this role, the Administrative Assistant III will work in a fast-paced environment providing advanced administrative support, coordinating office processes, maintaining records and reports, assisting with scheduling and project coordination, and supporting departmental operations.
Early Education Administrative Assistant Casa de los NinosEarly Education Administrative AssistantTucson, AZPart timeProof of immunizations including rubella (measles) and rubella (German measles), or proof of MMR immunization and TDaP immunization (diphtheria, tetanus, and pertussis) as well as a negative TB test (may be required after the completion of a TB screening form). This position provides administrative and clerical support to staff including answering and facilitating phone calls, tuition billing and payment collection, data entry and reporting.
NewAdministrative Assistant The City Of TucsonAdministrative AssistantTucson, AZ$19.97–$29.95 / hourThis position also requires a customer focused service approach, building and maintaining positive working relationships with internal and external customers while maintaining a high level of professionalism. The City of Tucson is committed to providing access and reasonable accommodation for individuals with disabilities or who require religious accommodation; please contact Human Resources at EmployeeLeaves@tucsonaz.gov or 520-791-2619.
Federal Facilities Administrative Specialist SD Solutions LLCFederal Facilities Administrative SpecialistTucson, AZFull timeSD Solutions is seeking a Federal Facilities Administrative Specialist (also called a Mission Support Specialist) as a federal contractor who will work with Customs and Border Protection (CBP), Border Patrol & Air and Marine (BPAM), Program Management Office (PMO) to provide executive, operational, administrative, and mission support services. SD Solutions, LLC is a fast-growing professional services company, providing Cybersecurity, Strategy & Governance, IT Modernization, Management Consulting, and Professional Services solutions to large and small clients in the federal government sector.
Administrative Assistant II Amphitheater Public SchoolsAdministrative Assistant IITucson, ArizonaWetmore Road, Tucson, Arizona 85705 by the Equity & Safety Compliance Officer and Title IX Coordinator, (520) 696-5164, TitleIXCoordinator@amphi.com, or the Executive Director of Student Services, (520) 696-5230, studentservices@amphi.com. Strong skills in secretarial practices with demonstrated ability to accurately type 65 WPM or pass a Word/Excel skills assessment.
Administrative Assistant, Onsite AAM BrandAdministrative Assistant, OnsiteTucson, ArizonaWe’re seeking a friendly, organized, and customer-focused Administrative Assistant to support our Community Manager and serve as a key resource for homeowners, HOA board members, and on-site staff. If you enjoy helping people, thrive in a fast-paced environment, and take pride in delivering exceptional service, this is an opportunity to make a meaningful impact in one of Tucson’s most desirable residential communities.
Administrative Assistant II - Health Department Pima CountyAdministrative Assistant II - Health DepartmentTucson, AZ$17.37–$20.41 / hourResponds to public and staff by providing general information pertaining to departmental or program activities; Answers single- and multi-line telephones, routes calls and relays messages; Resolves routine problems in person, by phone and through correspondence with complainant; Requests specific information by telephone; Checks documents for completeness and accuracy and issues licenses and permits; Types and word processes a variety of documents such as correspondence, reports, forms, contracts, requisitions and claims; Edits documents for grammar, punctuation, spelling and format; Codes, confirms, enters, updates, and retrieves data using automated filing systems; Verifies accuracy of data entered into the system and corrects information by making updates, additions or deletions as required, and prints reports; Establishes and maintains filing systems and retrieves documents from files as required; Researches document files and automated records for specific information; Copies and distributes materials and acts as key operator for copy machine; Reads, screens and directs mail and composes answers to routine correspondence; Calculates fees, records payments and balances routine accounts; Operates various office equipment such as typewriters, computer terminals and personal computers, facsimile machines, photocopiers and calculators; Performing moderately complex word processing activities such as preparation of charts, graphs and tables; Transcribing a variety of correspondence, reports and documents from dictating equipment; Scheduling and arranging meetings, conferences, interviews and other appointments; Training other staff members in office procedures and clerical activities; Assigning and reviewing the work of staff performing typing, filing and other routine clerical activities. The roles also provide general administrative support to the Business Operations unit, including accounts payable/receivable processing, meeting minutes, phone tree updates, and special projects, requiring flexibility, collaboration, and strong attention to detail.
Administrative Assistant, Engineering Department Loews Hotels Holding CorpAdministrative Assistant, Engineering DepartmentTucson, AZWhether your next career chapter involves making memories for guests or supporting our properties in our Corporate Office, every role-from Guest Services to Finance, Culinary to IT-offers opportunities to grow and make a meaningful impact. Who We Are: Founded in 1960, Loews Hotels & Co operates iconic hotels and resorts across the U.S. Together, our diverse and welcoming teams craft exceptional experiences in iconic destinations.
Administrative Escrow Assistant - La Paloma Pioneer Title AgencyAdministrative Escrow Assistant - La PalomaTucson, ArizonaWHO WE ARE: Pioneer Title Agency is more than just a family -owned business – we are a business made up of dozens of actual families and hundreds of friends whose relationships and real estate expertise predate our official founding in 1985. Assist in preparing transactions for closing of escrow by reviewing title reports for accuracy, clearing title report requirements, and providing documentation for the completion of the transaction and loan processing.
Administrative Assistant II - Pima Animal Care Center Pima CountyAdministrative Assistant II - Pima Animal Care CenterTucson, AZResponds to public and staff by providing general information pertaining to departmental or program activities; Answers single- and multi-line telephones, routes calls and relays messages; Resolves routine problems in person, by phone and through correspondence with complainant; Requests specific information by telephone; Checks documents for completeness and accuracy and issues licenses and permits; Types and word processes a variety of documents such as correspondence, reports, forms, contracts, requisitions and claims; Edits documents for grammar, punctuation, spelling and format; Codes, confirms, enters, updates, and retrieves data using automated filing systems; Verifies accuracy of data entered into the system and corrects information by making updates, additions or deletions as required, and prints reports; Establishes and maintains filing systems and retrieves documents from files as required; Researches document files and automated records for specific information; Copies and distributes materials and acts as key operator for copy machine; Reads, screens and directs mail and composes answers to routine correspondence; Calculates fees, records payments and balances routine accounts; Operates various office equipment such as typewriters, computer terminals and personal computers, facsimile machines, photocopiers and calculators; Performing moderately complex word processing activities such as preparation of charts, graphs and tables; Transcribing a variety of correspondence, reports and documents from dictating equipment; Scheduling and arranging meetings, conferences, interviews and other appointments; Training other staff members in office procedures and clerical activities; Assigning and reviewing the work of staff performing typing, filing and other routine clerical activities. Additionally, this role handles clerical tasks such as managing mail, coordinating couriers, and operating office equipment like printers and digital communication tools.
NewAdministrative Assistant II - Pima Animal Care Center Pima County, AZAdministrative Assistant II - Pima Animal Care CenterTucson, AZResponds to public and staff by providing general information pertaining to departmental or program activities; Answers single- and multi-line telephones, routes calls and relays messages; Resolves routine problems in person, by phone and through correspondence with complainant; Requests specific information by telephone; Checks documents for completeness and accuracy and issues licenses and permits; Types and word processes a variety of documents such as correspondence, reports, forms, contracts, requisitions and claims; Edits documents for grammar, punctuation, spelling and format; Codes, confirms, enters, updates, and retrieves data using automated filing systems; Verifies accuracy of data entered into the system and corrects information by making updates, additions or deletions as required, and prints reports; Establishes and maintains filing systems and retrieves documents from files as required; Researches document files and automated records for specific information; Copies and distributes materials and acts as key operator for copy machine; Reads, screens and directs mail and composes answers to routine correspondence; Calculates fees, records payments and balances routine accounts; Operates various office equipment such as typewriters, computer terminals and personal computers, facsimile machines, photocopiers and calculators; Performing moderately complex word processing activities such as preparation of charts, graphs and tables; Transcribing a variety of correspondence, reports and documents from dictating equipment; Scheduling and arranging meetings, conferences, interviews and other appointments; Training other staff members in office procedures and clerical activities; Assigning and reviewing the work of staff performing typing, filing and other routine clerical activities. Additionally, this role handles clerical tasks such as managing mail, coordinating couriers, and operating office equipment like printers and digital communication tools.
NewAdministrative Assistant Service Corporation InternationalAdministrative AssistantTucson, AZSchedules meetings, drafts memos, transcribes notes, creates presentations, generates reports, and prepares and monitors invoices and expenses. Receives incoming telephone calls and assist callers with any questions or comments, direct calls to appropriate team members.
Administrative Specialist I - Environmental Quality Pima CountyAdministrative Specialist I - Environmental QualityTucson, AZ$21.12–$24.81 / hourThe Administrative Specialist I provides complex professional administrative support to a department or specialized program and is distinguished from Administrative Assistant III by performing more complex work with a greater degree of autonomy and, depending upon area of assignment, exercising supervision of staff. Minimum Qualifications: Associate's Degree from an accredited college or university in one of the following disciplines: public administration, business administration, management, or a closely related field as determined by the department head at the time of recruitment.
Administrative Specialist I - Detainee & Crisis Systems Pima County, AZAdministrative Specialist I - Detainee & Crisis SystemsTucson, AZ$21.76–$25.56 / hourThe Administrative Specialist I provides complex professional administrative support to a department or specialized program and is distinguished from Administrative Assistant III by performing more complex work with a greater degree of autonomy and, depending upon area of assignment, exercising supervision of staff. Associates degree from an accredited college or university in one of the following disciplines: public administration, business administration, management, or a closely related field as determined by the department head at the time of recruitment.
Administrative Specialist I - Environmental Quality Pima County, AZAdministrative Specialist I - Environmental QualityTucson, AZ$21.76–$25.56 / hourThe Administrative Specialist I provides complex professional administrative support to a department or specialized program and is distinguished from Administrative Assistant III by performing more complex work with a greater degree of autonomy and, depending upon area of assignment, exercising supervision of staff. Associate’s Degree from an accredited college or university in one of the following disciplines: public administration, business administration, management, or a closely related field as determined by the department head at the time of recruitment.
Administrative Specialist I - Detainee & Crisis Systems Pima CountyAdministrative Specialist I - Detainee & Crisis SystemsTucson, AZ$21.12–$24.81 / hourThe Administrative Specialist I provides complex professional administrative support to a department or specialized program and is distinguished from Administrative Assistant III by performing more complex work with a greater degree of autonomy and, depending upon area of assignment, exercising supervision of staff. Minimum Qualifications: Associates degree from an accredited college or university in one of the following disciplines: public administration, business administration, management, or a closely related field as determined by the department head at the time of recruitment.
Administrative Specialist I - Development Services Pima County GovernmentAdministrative Specialist I - Development ServicesTucson, AZ$21.12–$24.81 / houractual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity. a primary point of contact by answering and routing telephone calls, assisting walk-in customers, and providing information regarding.
NewClinic Administrative Assistant Fresenius Medical Care AG & Co KGaAClinic Administrative AssistantMarana, AZAs a secretary/receptionist at Fresenius Kidney Care, you will be an integral part of a cross-functional team, providing administrative support to maintain clinic operations and provide the best customer care for patients living with kidney disease. PRINCIPAL DUTIES AND RESPONSIBILITIES: Under general supervision, follows established company policies and procedures and applies acquired job skills to: Patient Engagement and Front Desk - Responsibilities may include the following based on location and business need: Answering telephone & routing calls to the appropriate person.
Administrative Office Coordinator SevitaAdministrative Office CoordinatorTucson, AZAdministrative Office Coordinator job in Tucson, AZ, US | Office and Administrative Support jobs at Sevita. Maybe you would like to consider the Categories below : Career Site Cookie Settings.
NewAdministrative Assistant SCI Shared Resources, LLCAdministrative AssistantTucson, AZJOB RESPONSIBILITIES** + Schedules meetings + Makes travel arrangements + Plans events + Completes management expense reports + Responds to inquiries in writing and or verbally + Pulls monthly reports + Enters contract details into information system and maintains other related documents + Orders and checks memorial to ensure accuracy + Processes annual funeral home and cemetery license renewals + Codes and scans invoices + Processes accounts payable and other accounting support transactions + Receives incoming telephone calls and assist callers with any questions or comments, direct calls to appropriate team members + Schedules call-in appointments for Sales + Files and maintains customer information + Maintains office and facility supplies as well as fax machines, copiers and network printers + Prepares daily schedules + Administers HR processes including new hire paperwork, background checks and bonus processing + Maintains processes to ensure compliance with policies and procedures including SOX administration and audit + Trains others on policies, procedures and new company initiatives + Maintains a friendly attitude offering assistance and guidance to all persons entering the location **MINIMUM REQUIREMENTS** **Education** + High school diploma or equivalent **Experience** + 3 years of experience working in a customer-focused and fast-paced professional environment **Knowledge, Skills and Abilities** + Must have advanced computer, internet and word processing (typing minimum of 40 – 60 wpm) skills + Working knowledge of office equipment including calculators, copiers, printers, fax machines, telephone console + Ability to handle confidential and sensitive information with discretion + Effective communication skills, both orally and in writing + High level of compassion and integrity + Ability to follow instructions and work with minimal supervision Postal Code: 85711 Category (Portal Searching): Administration and Clerical Job Location: US-AZ - Tucson Job Profile ID: F00200 Time Type: Full time Location Name: Desert Rose Heather Cremation & Burial Schedules meetings, drafts memos, transcribes notes, creates presentations, generates reports, and prepares and monitors invoices and expenses.
Clinical Coordinator Administrative Assistant Pima CountyClinical Coordinator Administrative AssistantAZ$21.12–$22.97 / hourResponsible for performing a wide range of administrative and case management functions, including scheduling evaluation appointments and related hearings, maintaining accurate case tracking, collecting and organizing collateral documentation, and managing database entries and billing processes. Performs a variety of administrative tasks related to Supreme Court Rule 11 or other mental health proceedings including Guilty Except Insane (GEI), Sexually Violent Persons (SVP), IQ in death penalty cases and Mental Health Court (MHC).
Clinical Coordinator Administrative Assistant Pima County, AZClinical Coordinator Administrative AssistantTucson, AZResponsible for performing a wide range of administrative and case management functions, including scheduling evaluation appointments and related hearings, maintaining accurate case tracking, collecting and organizing collateral documentation, and managing database entries and billing processes. Performs a variety of administrative tasks related to Supreme Court Rule 11 or other mental health proceedings including Guilty Except Insane (GEI), Sexually Violent Persons (SVP), IQ in death penalty cases and Mental Health Court (MHC).
NewAdministrative Assistant to DRE Diocese of TucsonAdministrative Assistant to DRETucson, ArizonaSt Elizabeth Ann Seton Parish Job Description Job Title: Administrative Assistant Status: Part time Exemption Status: Non-exempt Salary Grade: 22 Department/Location: St Elizabeth Ann Seton Faith Formation / Tucson, AZ Primary Function: Under the direction of director of religious education or other assigned manager is responsible for providing secretarial and administrative support and for performing other varied functions as necessary in a parish or school. Covenants of Employment: St Elizabeth Ann Seton Parish is a Roman Catholic religious organization and that all employees are expected to respect and conduct themselves in accordance with the values, teachings, and morals of the Roman Catholic Church and by Arizona state law.
Senior Finance and Administrative Coordinator, Large Binocular Telescope Observatory University of ArizonaSenior Finance and Administrative Coordinator, Large Binocular Telescope ObservatoryTucson, AZOther Duties: Assist in coordinating activities that fall outside the scope of normal daily operations, including event planning for conferences, board meetings, and finance meetings; coordinating event space; and arranging meals with the Student Union or external vendors. Coordinate asset management activities, including tagging assets, maintaining equipment inventories, tracking departmental equipment, and managing surplus inventory.
Administrative Assistant 2 Pima Community CollegeAdministrative Assistant 2Tucson, AZ$19.58–$22.02 / hourProvides advanced office support to administrative staff and assists faculty by answering, screening and directing phone calls; reviews and responds to emails; Prepares and proofs reports, letters, spreadsheets and requisitions; coordinates meetings, and takes notes. Temporary employees who work twenty (20) or more hours per week for more than nineteen (19) weeks in a fiscal year are required to participate in one of the following retirement plans: Arizona State Retirement System (ASRS) or the Optional Retirement Plan (ORP).
NewAdministrative Assistant for State of Arizona TeemaGroupAdministrative Assistant for State of ArizonaTucson, AZ$15–$16Switchboard duties involve operating communication systems to answer, direct, and transfer incoming calls to the correct departments or individuals, managing visitor check-ins, and performing general administrative tasks such as taking messages, providing information, and maintaining records. Contacts claimants to advise of appointments and paperwork that is still pending, contacts doctors for follow reports or specific instructions, hospitals for authorizations and reports and other sources such as claimant’s attorneys to answer basic status questions.
Work Adjustment Trainee - Administrative MHC HealthcareWork Adjustment Trainee - AdministrativeMarana, AZEligibility for this trainee program is determined through referral and enrollment criteria, which include Title XIX benefits under AHCCCS and clinical eligibility, such as: SMI (Substance Use Disorder). Marana Health is seeking a Work Adjustment Trainee- Administrative to join the Behavioral Health team at the Marana Main Health Center located in the heart of Marana, AZ.
Administrative Specialist I - Office of Emergency Management Pima CountyAdministrative Specialist I - Office of Emergency ManagementTucson, AZ$21.76–$25.56 / hourExperience supporting daily office operations, including records management, file archiving, Microsoft Office Suite (Word, Excel, and Outlook), procurement, purchasing, financial processes, invoice processing, and work order administration. The selected candidate will participate in training on the four phases of emergency management-mitigation, preparedness, response, and recovery-to support internal staff, external partners, and the public during routine operations and emergency events.
NewAdministrative Specialist I - Office of Emergency Management Pima County, AZAdministrative Specialist I - Office of Emergency ManagementTucson, AZ$21.76–$25.56 / hourExperience supporting daily office operations, including records management, file archiving, Microsoft Office Suite (Word, Excel, and Outlook), procurement, purchasing, financial processes, invoice processing, and work order administration. The selected candidate will participate in training on the four phases of emergency management—mitigation, preparedness, response, and recovery—to support internal staff, external partners, and the public during routine operations and emergency events.
Administrative Assistant II - Community & Workforce Development Pima CountyAdministrative Assistant II - Community & Workforce DevelopmentTucson, AZ$17.37–$20.41 / hourResponds to public and staff by providing general information pertaining to departmental or program activities; Answers single- and multi-line telephones, routes calls and relays messages; Resolves routine problems in person, by phone and through correspondence with complainant; Requests specific information by telephone; Checks documents for completeness and accuracy and issues licenses and permits; Types and word processes a variety of documents such as correspondence, reports, forms, contracts, requisitions and claims; Edits documents for grammar, punctuation, spelling and format; Codes, confirms, enters, updates, and retrieves data using automated filing systems; Verifies accuracy of data entered into the system and corrects information by making updates, additions or deletions as required, and prints reports; Establishes and maintains filing systems and retrieves documents from files as required; Researches document files and automated records for specific information; Copies and distributes materials and acts as key operator for copy machine; Reads, screens and directs mail and composes answers to routine correspondence; Calculates fees, records payments and balances routine accounts; Operates various office equipment such as typewriters, computer terminals and personal computers, facsimile machines, photocopiers and calculators; Performing moderately complex word processing activities such as preparation of charts, graphs and tables; Transcribing a variety of correspondence, reports and documents from dictating equipment; Scheduling and arranging meetings, conferences, interviews and other appointments; Training other staff members in office procedures and clerical activities; Assigning and reviewing the work of staff performing typing, filing and other routine clerical activities. Duties include answering phones, signing-in customers, helping customers connect to resources, and assisting customers using One-Stop computers.
Administrative Assistant 2: SATEC - Temporary, Part-Time Pima Community CollegeAdministrative Assistant 2: SATEC - Temporary, Part-TimeTuscon, ArizonaThe SATEC Administrative Assistant 2 performs a variety of office support duties for multiple programs performing a full range of advanced clerical and office support duties in support of the SATEC Manager and the Southern Arizona Technology & Entrepreneurship Center (SATEC). Provides advanced office support to the SATEC Manager and student interns by monitoring phones and emails; responding to or routing inquiries; preparing and proofreading reports, communications, presentations, and meeting materials; and supporting scheduling, taking notes, and providing documentation.
Administrative Assistant 2: Louis Carlos Bernal Gallery - Temporary, Part-Time Pima Community CollegeAdministrative Assistant 2: Louis Carlos Bernal Gallery - Temporary, Part-TimeTuscon, ArizonaProvides students and general public with art and scheduling information related to College galleries and answers routine questions about the Art program in welcoming and enthusiastic manner. Communicates information related to art media, art history, and art collection management to members of the public, and applies this knowledge to other related duties.
Bilingual Administrative Assistant D&V LANDSCAPING SERVICESBilingual Administrative AssistantTucson, AZThe ideal candidate is highly organized with excellent written and verbal Spanish and English communication skills and a friendly demeanor. Here at D&V Landscaping we foster the following values: Respect, Loyalty, Honesty, Authenticity, Justice, Leadership, and Teamwork.
Administrative Assistant - Charleston Amteck LLCAdministrative Assistant - CharlestonAZComplete payroll reports per pay period for the project as requested by the project manager by summary, cost codes, earnings categories and units by cost code; upload payroll documents/timesheets/payroll reports to Box. The individual in this role primarily performs payroll entry and ensures accurate production data is entered so that job cost and work packages are correctly reflected and helps coordinate Safety training for incoming employees on the Intel site.
NewEnvironmental Quality Administrative Specialist I PimasheriffEnvironmental Quality Administrative Specialist ITucson, AZ$21.12–$24.81 / hourPreferred qualifications include familiarity with budget processes, Microsoft Office Suite, and Workday. This full-time position supports complex professional administrative functions and interacts with various departments.
Administrative Assistant University of ArizonaAdministrative AssistantTucson, AZAssists with meeting logistics, including preparing and submitting invitations and room reservations; selecting, ordering, and working with catering on food and beverages; printing, collating, and distributing materials, audio/visual equipment, etc. Schedules meetings and appointments with AZCC partners, Philanthropy and Alumni Engagement (PAE) staff, UA campus leaders, development officers, prospects, donors, and other individuals as requested by supervisor.
Branch Office Administrator Edward D Jones & Co LPBranch Office AdministratorOro Valley, AZFull-time associates receive the following benefits: Edward Jones compensation and benefits package, including medical and prescription drug, dental, vision, voluntary benefits, such as accident hospital indemnity and critical illness, short- and long-term disability, basic life, and basic AD&D coverage. We are based on a legacy of partnership and, as a privately held firm, we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance.
Mine Site Administrator Hudbay Minerals IncMine Site AdministratorSahuarita, AZPurpose of Role: Reporting to the Mine Manager, the Mine Site Administrator is responsible for ensuring that the administrative aspects of the mine are running smoothly and supporting the Copper World, Inc.'s Project Department. Provide general administrative support, including scheduling meetings, coordinating travel arrangements, and preparing correspondence for the project and health & safety teams.