Administrative Assistant 3

PROLIM (www.prolim.com) is currently seeking Administrative assistant 3 for one of our top Client for Location- UTAH,AFB

Qualified candidates can directly send your updated resume and contact info via email: alec.dsouza@prolim.com

Description

At Northrop Grumman, we have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way.

Northrop Grumman is looking for an Administrative Assistant 3 to support our Minuteman III Propulsions Systems Support Contract (PSSC) program. This position will be served on-site at Hill AFB, Utah.

Responsibilities:

• Performs reception duties at entrance to Northrop Grumman's Hill AFB office; welcomes visitors, keeps visitor log sheet, maintains badging, etc
• Initiator of all government access forms, maintaining standards to ensure forms are filled out properly and follow the government process
• Proactively manage calendars for assigned staff. Prioritize and schedule meetings, handle quick turn requests, monitor and act upon upcoming needs, and resolve frequent schedule conflicts
• Support reporting and presentation requirements. Collect and summarize data, prepare draft documents, plan and schedule reviews, and facilitate complete and timely submissions
• Make domestic travel arrangements and process expense reports in a timely manner for assigned staff
• Attend staff meetings, publish agendas and follow-up on action items
• Arrange and execute support for a variety of internal and external on-site meetings, including conference room reservations and catering
• Helps maintain program tasks in the Jira platform and digital files on Microsoft Teams
• Provides secretary duties for our Configuration Control Board (CCB)
• Orders and maintains office supplies

Basic Qualifications for Administrative Assistant 3:

• High School diploma or equivalent and a minimum of 4 years professional experience as an Administrative Assistant or performing administrative work
• Proficient in MS Office Suite (Word, Excel, Outlook and PowerPoint)

Preferred Qualifications:

• Strong interpersonal, communication and organizational skills
• Proactive, highly motivated and adaptable, with excellent organizational skills including the ability to juggle multiple tasks, changing needs, and competing priorities
• Strong ability to multi-task with competing priorities in a positive manner
• Experience in planning, coordinating and overseeing catering for corporate meetings
• Strong proofreading and document preparation skills
• Ability to exercise good judgment while demonstrating flexibility and agility, prioritizing multiple tasks with competing deadlines, managing schedule conflicts, and providing excellent follow-through
• Demonstrates outstanding verbal, interpersonal and written communication skills
• Familiarity with Northrop Grumman (NG) policies and procedures

About PROLIM

PROLIM is a leading provider of PLM, IoT and Digital transformation solutions to Global Fortune 1000 companies. With 9 global offices in US, India, and Australia, PROLIM has won 30+ awards and proudly serving over 1200+ customers to innovate and improve their profitability and efficiency. PROLIM was founded in 2005 and is headquartered in Farmington Hills, USA. With the global footprint and expertise in latest technologies, PROLIM can partner with you to speed up your Digital Transformation journey.