The Operations Specialist will manage logistics and operational projects for the Commercial Enablement organization.
This role will support the Commercial Enablement department to coordinate training logistics, process improvement initiatives and administrative functions including use of learning technologies for training programs to deliver effective experiences for Intuitive employees and distributors.
Roles and Responsibilities:
Develop plans for travel for attendees of Commercial Enablement programs including but not limited to: flights, hotel, transportation, VISA requirements and more.
Work with Travel Agency to provide seamless process for travelers, while maintaining close attention to cost
Proactively analyze cost and seek opportunities to reduce spend
Optimize attendee list process
Manage programs: coordinate facility logistics, forecasting, scheduling, and reserving systems / trainers, and other program support
Ensure adequate administrative needs for all programs
Effectively manage the forecasting of attendees, capacity constraints, and budget for all department needs
Administer training technologies to support training program delivery
Maintain accurate and up-to-date training records
Administer electronic testing platforms, run reports, and analyze data for training programs, sales meetings, etc. (e.g., Questionmark, Qstream)
Deliver technical instructor-led training as needed
Follow program manager instructions during the planning and execution of training programs
Assist Commercial Learning team in preparing materials, equipment, and systems for training programs Research, identify, and compile data in meaningful ways for different audiences
Expectations:
Viewed as a departmental expert in Operations with broad expertise and unique knowledge; uses skills to contribute to the development of department goals and principles and to achieve objectives in creative and effective ways
Possesses complete knowledge of all department procedures and may be tasked with development of new projects
Acts independently to determine methods and procedures on new or special assignments.
May supervise activities of others.
Demonstrates expert-level knowledge of department administration, logistics, and operations; translates best practices to new and tenured employees
Leverages wide-ranging experience and professional concepts to resolve complex issues in creative and effective ways aligned with company objectives
Provides direction to others within the department and is often sought after by various cross functional departments. Often tasked with introducing new projects to Leadership.
Anticipates risks and roadblocks before these occur; takes proactive steps to reduce impact
Effectively resolves issues or problems so that there is minimal escalation required
Proactively and routinely removes obstacles for the US sales and Commercial Learning teams
Addresses current and future opportunities and issues to ensure sustainable success
Effectively balances organizational, team, and individuals needs in decisions taken
Models ISI Individual & Leadership Expectations; influences and mentors others in the development of these skills.
Required Skills and Qualifications: Education and Experience:
Bachelor's degree required
5+ years of professional work experience in operations/administration required
Core Competencies:
Strong attention to detail
Technical proficiency with MS Office Suite
Ability to manage multiple projects simultaneously and deliver high-quality results
Team player with the ability to build productive working relationships and collaborate cross-functionally
Strong verbal and written communication skills
Strong technical knowledge and database management skills
LMS (Learning Management System) knowledge is a plus
Ability to build knowledge around software used in learning and technology
#CareerBuilder #Monster #Dice #Indeed #LinkedIn
Numbers & Facts
Location
Peachtree Corners, GA
Skills
Administrative Skillsunmatched
Best Practicesunmatched
Budgetingunmatched
Communication Skillsunmatched
Cost Analysisunmatched
Cross-Functionalunmatched
Data Analysisunmatched
Data Collectionunmatched
Database Administrationunmatched
Detail Orientedunmatched
Distribution Channelunmatched
Facilities Managementunmatched
Forecastingunmatched
Knowledge Management Systemsunmatched
Leadershipunmatched
Learning Management System (LMS)unmatched
Logisticsunmatched
Logistics Managementunmatched
Logistics Processesunmatched
Mentoringunmatched
Microsoft Officeunmatched
Multitaskingunmatched
Operations Managementunmatched
Peachtree Accountingunmatched
Presentation/Verbal Skillsunmatched
Problem Solving Skillsunmatched
Procedure Developmentunmatched
Process Improvementunmatched
Project Developmentunmatched
Project/Program Coordinationunmatched
Project/Program Managementunmatched
Salesunmatched
Sales Trainingunmatched
Set Goalsunmatched
Sustainabilityunmatched
Systems Administration/Managementunmatched
Team Playerunmatched
Technical Deliveryunmatched
Technical Supportunmatched
Technical Trainingunmatched
Training Programunmatched
Training/Teachingunmatched
Travel Planningunmatched
Visa Applicationsunmatched
Writing Skillsunmatched
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