Administrative Assistant 4

Job Summary

Join our Human Resources team as an Administrative Assistant 4, a highly visible role that helps keep HR operations running smoothly while enhancing the employee experience across the university. This position serves as a trusted partner to HR leadership, overseeing office operations, records management, employee engagement initiatives, communications, budget support, and staff supervision. Were seeking a proactive and resourceful professional who enjoys building relationships, improving processes, and providing exceptional service while balancing a variety of responsibilities in a fast-paced environment.

In this role, you will:

• Lead the day-to-day operations of the Human Resources office and serve as a trusted partner to HR leadership.
• Oversee HR records, compliance processes, and information systems to ensure accuracy, confidentiality, and efficiency.
• Manage HR communications, website content, SharePoint resources, and employee-facing information.
• Coordinate employee recognition, appreciation, and engagement programs that strengthen workplace culture.
• Support budget planning, financial tracking, purchasing, and resource management activities.
• Build strong partnerships with employees, leaders, and campus stakeholders to support organizational success.
• Supervise, mentor, and develop staff and student employees while fostering a positive and collaborative work environment.
• Identify opportunities to improve processes, enhance services, and advance HR initiatives across the university.

This is an exciting opportunity for a highly organized and people-focused professional who enjoys combining operations, communication, leadership, and employee engagement to make a meaningful impact.

What we offer:

Our investment in you begins the day you join our team, a healthy and successful future for you is important to us. We offer medical, dental, life and disability insurance, retirement and optional savings plans, tuition assistance for you and your dependents, discounts across town, an employee assistance program for individualized counseling, and a wellness incentive program. Learn more: Benefits, Perks, and Leave and Total Rewards Calculator.

Minimum Qualifications

• Demonstrated ability of effective service delivery in a professional environment including items such as; coordinate and support organizational operations and manage multiple priorities.
• Demonstrated experience coordinating items, such as; meetings, events, communications, and administrative processes.
• Demonstrated ability to use business productivity, collaboration, and document management software, such as Microsoft 365 applications or equivalent technologies, to support organizational operations and communication.
• Demonstrated ability to communicate effectively, both verbally and in writing, with a variety of individuals and groups.
• Demonstrated ability and/or experience fostering a supportive and effective workplace while working with students and/or colleagues to uphold institutional excellence.
• OR applicable combination of education and/or experience which demonstrates the ability to perform the essential functions of the position.

Preferred Qualifications

• Experience coordinating budgets, financial transactions, purchasing, reconciliations, or fiscal reporting.
• Experience supervising, training, mentoring, or leading staff, student employees, interns, or volunteers.
• Experience identifying and implementing process improvements that enhance operational effectiveness and customer service.
• Demonstrated experience maintaining accurate records, files, and documentation with a high degree of attention to detail.
• A record of promoting institutional excellence in the work environment.
• Ability to incorporate a variety of perspectives and relevant societal issues into everyday conversations.

Competencies

• Accountability/Dependability: Accepts responsibility for quality of own work; acknowledges and corrects mistakes. Shows up on time, meets standards, deadlines, and work schedules.
• Judgement: Makes timely, informed decisions. Analyzes options and determines appropriate course of action.
• Teamwork: Promotes cooperation and mutual support to achieve goals. Encourages participation and mutual support.
• Adaptability/Flexibility: Responds positively to changing business needs and responsibilities. Adapts approach and methods to achieve results; recovers quickly from setbacks and finds alternatives.
• Commitment to Belonging: Values the uniqueness of every individual and fosters an environment where everyone feels respected and empowered to thrive.

Dont meet every single requirement? At CWU, were committed to creating a welcoming and genuine workplace. If youre excited about this role but your experience doesnt align perfectly with every qualification, we still encourage you to apply. This could be the opportunity youre looking for!

Pay, Benefits, & Work Schedule

Salary: This position is based on the range 50 of the Washington State Classification Listing, which has a minimum annual salary of $55,596 and maximum annual salary of $74,748. In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidates current experience, education, skills, and abilities related to the position.

Schedule/Appointment: Monday - Friday, 8:00am-5:00pm (1 hour lunch)

Working Conditions: Work is performed in an indoor office setting with frequent in-person interactions. It is essential to be able to remain at a desk/computer workstation for prolonged periods of time, perform extensive data entry and other computer-related tasks and create/maintain filing systems for departmental records. Some evening or weekend work and/or occasional travel may be required.

Benefits: CWU offers a comprehensive benefits package including medical and dental insurance, retirement and optional savings plans, life and disability insurance, along with vacation and sick leave plans depending on employment classification. For additional information please visit Benefits, Perks, and Leave and Total Rewards Calculator.

An employee of CWU may be eligible for the Public Service Loan Forgiveness Program if the employee has student loans. To learn more, visit: https://ofm.wa.gov/state-human-resources/public-service-loan-forgiveness-program.

How To Apply

To apply for this position, you must complete the on-line application and attach:

• A detailed cover letter clearly demonstrating how your education and experience: (a) meet the required (and, as applicable, preferred) qualifications, and (b) demonstrate the ability to perform the responsibilities as described by the posting;
• Resume including work history, education, training; and
• Contact information for three professional references.

Screening Begins: October 14, 2026

Priority will be given to applications received by the screening date. Incomplete applications may not be considered.

Contact Information

Please contact Hiring at Hiring@cwu.edu or 509-963-1202 if you require technical assistance with the online application process or have questions regarding the hiring process.

Conditions of Employment

Background Check/Reference Check Process:

Prior to employment, final candidate(s) will be required to sign a Sexual Misconduct disclosure in pursuant to RCW 28B.112.080 and submit to a background check. All information obtained through background investigations will be strictly confidential and revealed only to those required to have access.

Notice to Prospective Employees:

Affirmative Action/Equal Opportunity Statement

Central Washington University is an EEO/AA/Title IX Institution. Central Washington Universitys policies and practices affirm and actively promote the rights of all individuals to equal opportunity in education and employment. Discrimination on the basis of race, color, creed, religion, national origin, sex, sexual orientation, gender identity and gender expression, age, marital status, disability, or status as a protected veteran is prohibited. The university provides an internal procedure for reporting discrimination and affords protection against retaliation for participating in the complaint process. Central Washington University complies with all applicable federal, state, and local laws, regulations, and executive orders including when soliciting bids and in the fulfillment of all contracts with governmental agencies. Direct related inquiries to Civil Rights Compliance, 202 Barge Hall, Ellensburg, WA 98926-7501; Telephone 509-963-2050; or email crc@cwu.edu.

Reasonable Accommodations

Central Washington University provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact Human Resources at HR@cwu.edu or call 509-963-1202. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Annual Security and Fire Safety Report (Clery Act)

For the Central Washington University Annual Security and Fire Safety Report (i.e. Clery Report) which includes statistics about reported crimes and information about campus security policies, available online here or call CWU Police and Parking Services at 509-963-2959 for a paper copy.