Job Description
Department: Adult Probation
Sub-Department: N/A
Pay Grade: 103
FLSA Status: Non-Exempt
Employment Status: Full Time
Reports to: Administrative Supervisor
Supervises: N/A
Job Summary:
To perform specialized departmental clerical duties and responsibilities within the department.
Essential Job Functions:
- Type letters, reports, memos, and other documents required by the department staff.
- Enters statistical information into information system ensure correct and accurate data collection
- Interviews defendants and completes screening sheets for reports as necessary.
- Processes all required Court documents and maintains Court document database.
- Serves as an alternate person to the Administrative Clerk in their absence.
- Acts as the departmental coordinator of Court ordered D.N.A. collection. Schedules offenders, takes fingerprints and performs mouth swabs for transmission to the PA State Police.
- Attends Court and provides departmental screening data for defendants.
- Serves as an alternate contact person for Information Management and Technology Operations (IMTO) by resolving problems, processing SRO’s and acting as a technical liaison.
- Sorts and distributes departmental mail
- Accesses and distributes files per Judge’s request.
- Serves as an assistant to all departmental staff.
- Serves as an assistant web administrator.
- Archives and manages case files
- Attends meetings or training sessions as required.
- Performs any additional duties as assigned by the Chief Probation Officer or Administrative Supervisor.
Minimum Requirements to Perform the Work:
Education:
- High school diploma or equivalent, plus business/clerical and computer training.
Work Experience:
- 2-3 years working experience in office or court system preferred. AP/CPCMS knowledge preferred.
Company Description
Mission Statement:To provide essential services that respond to community needs and promote well-being, while maintaining a financially sound foundation.
We are always looking for talented, self-motivated individuals to join our team. If you think you are ready to be a part of an exciting team, then we encourage you to continue with this job application!
TECHNOLOGY SUPPORT/ISSUES WITH APPLYING:
If you are having technology issues with the application or with uploading your resume and/or cover letter please reach out to KeldairHR Customer Support at support@keldairhr.com or Cumberland County Human Resources at humanresources@cumberlandcountypa.gov.
EMAIL CONFIRMATION:
If you do not receive a confirmation email within minutes of your job application submission, please check your email junk and or spam folders.
Benefits
Medical Benefits:
- Capital Blue Cross Medical Insurance
- Health Savings Account
- Wellness program with wellness incentives
- Capital Blue Cross Vision Insurance
- United Concordia Dental Insurance
Retirement Benefits:
- County Retirement Pension
- 5% minimum pre-tax contribution required, with the option of increasing your contribution over 5% up to 15% post-tax
- Fully vested after 5 years of credited service
- Normal Retirement Options:
- Age 55 with 20 years of credited service
- Age 60 with any amount of credited service
- Voluntary 457b Deferred Compensation Plan
- Military Time Buy Back Options
Paid Time Off:
- Vacation
- 10 days per year, accrued per pay period (Non-Exempt)
- 15 days per year, accrued per pay period (Exempt)
- Increase for both Non-Exempt and Exempt of 5 days per year after 2 years of service
- Personal
- 3 Personal days per year, pro-rated based on starting date
- Sick
- 5 Sick days per year, pro-rated based on starting date
- 12 Paid County Holidays
- No waiting period to receive paid holidays
Additional Benefits:
- Educational Assistance
- 80% of cost of tuition and books up to the annual IRS limit per calendar year (after 6 months of Full-Time Employment)
- Public Service Loan Forgiveness (PSLF) – certain eligibility requirements must be met
- Employee Assistance Program
- Resources for: Childcare, Eldercare, Legal, Financial, and Coaching
- Flexible Spending Account
- Dependent Care Account
- Short Term Disability
- Long Term Disability
- Life Insurance