Administrative Assistant - Agape (Full Time)

Agape Administrative Assistant (Full-time)

Position Summary:

The Administrative Assistant provides general office support to the Agape Services staff and clients, including answering and directing telephone calls, greeting and engaging with clients and guests, maintaining adequate records, data entry, copying, filing, maintaining logs, updating records, recording meeting minutes, attending meetings with the Agape Program Manager, and other duties as assigned by the supervisory staff. This position also assists in weekly grocery shopping with the Program Manager for the food bank, maintaining the food pantry and assisting in distribution of food as needed, and ordering and maintaining the personal care product closet. The position requires handling, moving, stocking, and distributing food, personal care items, supplies, and donations, which may require regularly lifting and carrying items weighing up to 25 pounds. Amongst these duties, the Administrative Assistant is expected to maintain professional relationships with outside entities regarding the coordination of care for our clients.

Education and training required:

This position requires a high school diploma or equivalency with two years' office/customer service or social services preferred.

Minimum skills will include:

• Knowledge of modern office procedures and methods, including telephone communication, office systems, and adequate record keeping.
• Knowledge of proper business communication, including style and formatting of letters, memoranda, and data reports.
• Skill to use a computer and various software packages.
• Ability to prioritize tasks and work independently.
• Ability to maintain strict confidentiality.
• Ability to organize activities for clients and provide support as needed.
• Ability to enter data inCareWare (following training)
• Complete reports from databases and records as requested by supervisory staff.
• Maintain a copy of all forms needed within the Agape Center
• Assist with the operation of the food pantry as needed andassist in covering the office as needed.
• Work directly with the Program Manager on necessary tasks pertaining to program operations.
• Order office supplies, personal care products, activity products, etc.
• Make copies, send faxes, and scan documents as needed.
• Shopping for groceries with the Program Manager as assigned.
• Help with food bank ordering, deliveries, and reporting.
• Complete intake processes for newclients.
• Other duties as assigned by supervisory staff.
• Ability to communicate effectively orally and in writing.

Working conditions:

• Consistently complete work in a competent, accurate, and thorough manner.
• Ability to be a self-starter, attend multiple tasks simultaneously, work with minimal supervision, and continually seek new/better methods to organize/complete work.
• Effectively accomplish duties by working with others, including team members, other CCA staff and/or outside agencies.
• Regularly available for work, reliable and on time for all things scheduled.
• Ability to move within the building to meet with clients and team members, or to access supplies to attend to client needs.
• Demonstrate competency in clinical/technical or administrative skills, procedures, methods, and tools required to perform the job successfully.

Benefits

Community Care Alliance offers competitive salaries based on experience, skills, and performance, a comprehensive benefits package, and a great quality of work/life.

• Generous vacation, sick time, and holidays.
• Comprehensive medical and dental coverage, as well as voluntary vision and AFLAC supplemental coverage.
• 403b with matching after 6 months of employment.
• Flexible Spending (FSA) and Dependent Care (DCA) accounts.
• Agency-paid group life insurance; long-term disability.
• Tuition reimbursement and licensure/certification bonuses.
• Employee referral program, as well as bilingual skills premium.
• On-site or nearby parking available at most buildings; mileage reimbursement for client and business-related use of your personal vehicle.

About Us

Community Care Alliance provides an array of services and supports that are linked together so people can access help for their unique situations. Our goal is to help all members of our community become healthier, more self-reliant, and better informed to meet their economic, social, and emotional challenges.

Community Care Alliance is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, age, national origin, or disability.

Military-friendly employer!