Administrative Assistant

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Review Vacancy

Date Posted 10/14/26

Applications Due12/31/26

Vacancy ID227013

• Basics
• Schedule
• Location
• Job Specifics
• How to Apply

NY HELPSNo

55-b/c EligibleYes

AgencySenate, NYS

TitleAdministrative Assistant

Occupational CategoryClerical, Secretarial, Office Aide

Salary GradeNS

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary RangeFrom $50000 to $55000 Annually

Employment Type Full-Time

Appointment Type Permanent

InternshipNo

Jurisdictional Class Unclassified Service

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 35

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 80 South Swan Street

City Albany

StateNY

Zip Code12247

Duties Description New York State Senate - Administrative Assistant

The duties and responsibilities include, but are not limited to the following:

• Screening incoming calls, forwarding calls to the appropriate staffer using proper judgment, and taking complete messages when necessary
• Plan, organize and schedule daily appointments and priorities, while anticipating any issues that may arise and identifying appropriate solutions
• Organize, complete and file necessary paperwork for travel procedures for various staff. Communicating with staff and following up on any missing paperwork.
• Receiving and reconciling invoices, filing hard and digital copies.
• Follow up with all parties (high-level officials, organizations, unions, advocates) to confirm meetings, appointments, and cancellations
• Order and replenish office supplies
• Conduct other duties as instructed and/or necessary in order to help keep the office performing at an efficient level in a high-speed environment
• Log in all incoming and outgoing mail and incoming telephone calls

Minimum Qualifications To be considered, you must have:

• 2+ years of scheduling experience
• 2+ years of administrative support experience
• Proficiency at Microsoft Office Suite, Teams, Outlook, Google Docs, Google Calendar
• Valid driver's license
• High school degree or equivalent

Candidates must have the ability to work a flexible schedule that can include long hours, and nights in a highly dynamic environment.

Additionally, the idea candidate will possess the following competencies:

• Highly professional and customer-focused attitude/approach
• Exemplary organizational skills and focus on detail
• Ability to assimilate new information readily
• Strong interpersonal and verbal communication skills
• Ability to manage and prioritize multiple, time-sensitive tasks simultaneously
• Strong desire and knowledge of performing administrative duties

Preference will be given to applicants with a Bachelors degree

Additional Comments Salary range is $50,000 to $55,000, commensurate with experience.

Interested candidates should submit a cover letter and resume to mccoy@nysenate.gov. Submissions that do not include both will not be considered. Please keep in mind that we are looking for cover letters that tell us in your own words why you are a great candidate for the job and not something that simply repeats the information in your resume.

This recruitment will remain open until filled. Due to the volume of applications, we will not be able to respond to each applicant.

The NYS Senate offers a comprehensive and competitive benefits package that includes a health and wellness in the workplace program that you and your family can benefit from:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Sick time
• Tuition reimbursement
• Vision insurance
• Wellness Program

The New York State Senate is an Equal Opportunity employer that values a diverse and equitable workplace. We do not permit discrimination based on race, age, creed, color, religion, gender/sex, military status, sexual orientation, marital status, familial status, national origin, predisposing genetic characteristics, or physical or mental disability, domestic violence victim status, arrest/criminal conviction record, pregnancy and related conditions, gender identity or expression, sexual harassment, immigration status, or hair texture or protective hair styles.

Some positions may require additional credentials or a background check to verify your identity.

Name Hiring Coordinator

Telephone

Fax

Email Address mccoy@nysenate.gov

Address

Street 80 South Swan Street

City Albany

State NY

Zip Code 12247

Notes on ApplyingInterested candidates should submit a cover letter and resume to mccoy@nysenate.gov Submissions that do not include both will not be considered.

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