Administrative Assistant

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Review Vacancy

Date Posted 09/01/26

Applications Due10/31/26

Vacancy ID222932

• Basics
• Schedule
• Location
• Job Specifics
• How to Apply

NY HELPNo

AgencySenate, NYS

TitleAdministrative Assistant

Occupational CategoryClerical, Secretarial, Office Aide

Salary GradeNS

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary RangeFrom $40000 to $50000 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Unclassified Service

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 35

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 80 South Swan Street

City Albany

StateNY

Zip Code12247

Duties Description

The New York State Senate is currently seeking energetic, astute, diplomatic, and dedicated individuals for multiple Administrative Assistant positions at the State Capitol in Albany.

The duties and responsibilities include, but are not limited to the following:

• Screening incoming calls, forwarding calls to the appropriate staffer using proper judgment, and taking complete messages when necessary
• Plan, organize, and schedule daily appointments and priorities, while anticipating any issues that may arise and identifying appropriate solutions
• Follow up with all parties (high-level officials, organizations, unions, advocates) to confirm meetings, appointments, and cancellations
• Order and replenish office supplies
• Conduct other duties as instructed and/or necessary in order to help keep the office performing at an efficient level in a high-speed environment
• Log in all incoming and outgoing mail and incoming telephone calls

Candidates must have the ability to work a flexible schedule that can include long hours, and nights in a highly dynamic environment.

Additionally, the ideal candidate will possess the following competencies:

• Professional and customer-focused attitude/approach
• Exemplary organizational skills and a focus on detail
• Ability to assimilate new information readily
• Strong interpersonal and verbal communication skills
• Ability to manage and prioritize multiple, time-sensitive tasks simultaneously

Minimum Qualifications Minimum requirements include:

• 1 year of scheduling experience
• 1 year of administrative support experience
• Proficiency at Microsoft Office Suite, Microsoft Teams, Outlook, Google Docs, Google Calendar
• Valid driver's license
• High school degree or equivalent

Additional Comments Salary range is $40,000 to $50,000, commensurate with experience.

Interested candidates should submit a cover letter and resume to jobs@nysenate.gov. Submissions that do not include both will not be considered. Please keep in mind that we are looking for cover letters that tell us in your own words why you are a great candidate for the job and not something that simply repeats the information in your resume.

This recruitment will remain open until filled. Due to the volume of applications, we will not be able to respond to each applicant.

The NYS Senate offers a comprehensive and competitive benefits package that includes a health and wellness in the workplace program that you and your family can benefit from:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Sick time
• Tuition reimbursement
• Vision insurance
• Wellness Program

The New York State Senate is an Equal Opportunity employer that values a diverse and equitable workplace. We do not permit discrimination based on race, age, creed, color, religion, gender/sex, military status, sexual orientation, marital status, familial status, national origin, predisposing genetic characteristics, or physical or mental disability, domestic violence victim status, arrest/criminal conviction record, pregnancy and related conditions, gender identity or expression, sexual harassment, immigration status, or hair texture or protective hair styles.

Some positions may require additional credentials or a background check to verify your identity.

Name Hiring Coordinator

Telephone

Fax

Email Address jobs@nysenate.gov

Address

Street 80 South Swan Street

City Albany

State NY

Zip Code 12247

Notes on ApplyingInterested candidates should submit a cover letter and resume to jobs@nysenate.gov. Submissions that do not include both will not be considered.

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