Job description:
Job Title: Administrative Assistant
L&S Truck Center is a local, family run, Medium/Heavy Duty truck dealership that is looking for an enthusiastic Administrative Assistant who wants to join our office team. We are committed to continue growing our Dealership with a forward thinking, dedicated Administrative Assistant with a positive customer facing attitude.
Hours:
· Full Time
· No nights
· No weekends
· Holidays off
Pay:
· $15-19 per hour
Benefits:
- Competitive pay
- Health Insurance
- Dental Insurance
- Vision insurance
- Flexible Spending Account
- Health Savings Account
- Profit Sharing
- 401K with Match
- Paid Life Insurance
- Paid Vacation
- Paid Holidays
- No Nights or Weekends
- Employee Assistance Program
- Employee Discounts
- Team/Family environment
- Over 100 years in the Fox Valley
Responsibilities:
Core Responsibilities Include:
- Balancing and preparing the Daily Deposit
- Posting receipted payments to appropriate schedule and/or customer account(s) in a timely manner.
- Initial contact for A/R customer inquiries/questions related to accounts. [Resolving billing/payment issues.]
- Prepare and mail the monthly A/R statements. Normally done on 1st business day of the new month.
- Create and maintain parking rental invoices and payments.
- Processing of new credit applications from start to finish in a timely manner, with regard to established procedures.
- Maintain the Accounts Receivable data base [Computerized, and hard copy/paper file(s)].
- Utilize “In House Data Processing system, and its’ reports to contact/follow up with “Past Due” or “Over Limit” accounts. [Collections].
- Complete monthly bank reconciliation.
- Manage various customer invoicing websites.
- Assist with maintaining proper record retention.
- Compile/Maintain a proper set of notes and or correspondence that is related to this position.
- Arrive at work, take breaks, and depart work at the times designated by Assistant Office Manager
Additional Responsibilities may include but are not limited to this position:
- Gain a working knowledge of the company handbook, policies and procedures.
- Cash Drawer reconciliation.
- POS processing for customer invoices.
- Assist in reconciling/balancing various accounts, and or schedules that are assigned by the Office Manager. This is an ongoing function.
- Assist with various month/year end issues (data entry, verification of output, etc)
- Provide support to other areas within the front office.
- Answer Phones
- Assist with Special Projects with direction by Assistant Office Manager, Controller, or General Manager.
Requirements:
- Professional communication skills.
- Typing, keyboarding skills, and 10-Key Calculator functionality [all with speed and accuracy).
- Knowledge of basic accounting (effects of debits and credits).
- Work well under pressure.
- Ability to prioritize.
- Computer literacy (usage and proper utilization)
- Basic knowledge of “Word Processing” programs.
- Basic knowledge of “Excel” [Spreadsheet Program(s)].
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
Ability to Relocate:
- Appleton, WI 54914: Relocate before starting work (Required)
Work Location: In person