Administrative Assistant

We seeking a reliable and detail-oriented Administrative Assistant to provide essential day-to-day support to our management team and staff. In this role, you will handle a variety of administrative and clerical tasks that keep our office running smoothly - including payroll support, accounts payable coordination, and general office management. This is an excellent opportunity for someone who thrives in a fast-paced environment and takes pride in organized, efficient work.

Key Responsibilities

• Process and monitor payroll using Paycom; execute payroll runs and related tasks
• Provide administrative support to managers, including data compilation and spreadsheets
• Manage accounts payable: match and verify invoices, packing slips, and purchase orders; code for accounting
• Track, verify, and process expense reports and petty cash reimbursements; issue checks
• Initiate and monitor Workers' Compensation claims; coordinate with the W/C provider
• Order and maintain office supplies, business cards, and marketing materials
• Distribute incoming and outgoing mail
• Maintain office equipment and general filing systems
• Take notes at staff meetings and distribute summaries
• Perform other related duties as assigned

• High School Diploma or GED required; 2-year associate degree preferred
• Minimum 2 years of related administrative experience
• Experience with payroll systems (Paycom experience a plus) and/or Human Resources
• Bilingual in Spanish (speaking and writing) strongly preferred

• Strong organizational skills with excellent attention to detail and ability to multitask
• Clear and professional verbal and written communication skills
• Solid computer skills, including Microsoft Office (Word, Excel, Outlook)
• Proficiency with standard office equipment (printers, fax machines, etc.)
• Ability to handle sensitive and confidential information with discretion
• Positive interpersonal skills; able to work collaboratively across teams