Administrative Assistant

Administrative Assistant JobID: 3105 Position Type: Secretarial/Clerical/Administrative AssistantDate Posted: 8/27/2026Location: Education Center Closing Date: 09/09/2026 Job Description and Requirements: Show/HideADMINISTRATIVE ASSISTANT QUALIFICATIONS: 1. Knowledge of office practices and procedures, preferably specific knowledge of district policies, procedures and operations related to Superintendent's office and Board of Education2. Experience in secretarial work of responsible nature3. Ability to operate office equipment and machines including but not limited to typewriter, computer, miscellaneous software, transcription equipment, copiers and calculator4. Ability to organize, write and prepare reports, letters, surveys and legal documents of professional quality; ability to accurately perform mathematical computations and prepare statistical documentation; ability to proficiently take and transcribe dictation, notes and minutes5. Ability to use independent judgment in analyzing situations and making decisions within scope of authority6. Knowledge of basic principles and practices of supervision; ability to train, supervise and evaluate work of others including planning, organizing and prioritizing work7. Possession of valid driver's license and personal car for use on district business8. Ability to effectively communicate orally and in written form9. Ability to establish and maintain effective work relationships with those contacted in performance of duties REPORTS TO: Superintendent JOB GOAL: To perform variety of highly responsible and confidential secretarial and administrative support services for Superintendent and Board of Education PERFORMANCE RESPONSIBILITIES: 1. Performs complex and responsible secretarial duties to ensure successful coordination, processing, and completion of routine administrative operations for Superintendent and Board of Education2. Prepares and/or coordinates preparation and distribution of public agendas for Board of Education meetings; organizes and oversees set-up of Board Room and other meeting accommodations3. Attends and serves as recorder at Board of Education meetings; takes notes and prepares official minutes for appropriate review and distribution; obtains Board member signatures on documents as needed4. Supervises assigned secretarial/clerical staff; assigns and monitors work, oversees workload and workflow, and evaluates quality and production5. Receives and transcribes dictation; composes routine correspondence independently; prepares reports, correspondence, minutes, policies, memos, forms, resolutions and other documents from dictation notes, rough drafts or verbal instructions6. Coordinates variety of district administrative meetings; arranges schedules and facilities; takes notes and prepares summaries; prepares and distributes agendas, information and minutes 7. Maintains detailed calendar for Superintendent and members of Board of Education; arranges interviews, appointments and schedules as required8. Schedules and arranges district travel for Superintendent and members of Board of Education9. Coordinates, directs and monitors special projects, assignments and activities as assigned10. Transmits directives and decisions on behalf of Superintendent to various employees, departments, school sites and/or community members as assigned11. Establishes and maintains variety of administrative and confidential files and records12. Assists in developing and monitoring budget and other accounting procedures of office; performs related bookkeeping tasks13. Performs other related duties as assignedSALARY: $ 116,359 - $129,305 Annually, 223 days (max salary includes longevity & education stipends) EVALUATION: Performance of this job will be evaluated in accordance with the District's "Improvement of Professional Services" handbook, Board Policies and Procedures and consistent with collective bargaining agreements when applicable.NEW PROBATIONARY EMPLOYEES AND PERMANENT EMPLOYEES WHO BECOME PROBATIONARY UPON RECLASSIFICATION:A new employee, or a permanent employee who is changed to a new classification, shall serve a probationary period, which shall not exceed six (6) months of duty time exclusive of leaves of absence or other absences. During this probationary period the employee must meet the required standards of performance to be recommended for permanent status in the classification. A probationary classified service employee may be terminated from the probationary classification at any time without cause, without right of appeal or hearing before the Board of Education. Pursuant to Education Code section 45113, a permanent employee who accepts a promotion and fails to complete the probationary period for that promotional position, shall be employed in the classification from which he or she was promoted.REQUIRED TESTAll applicants must have passed the clerical test within three years of the deadline. MINIMUM APPLICATION REQUIREMENTS:An online application and any documents listed below must be submitted by 8:00 p.m. on September 9, 2026. ResumeTwo (2) Letters of recommendation (dated within 1 year)Typing certificate - 40 Net WPM (Five Minute Test) (Valid certificate within three years of the deadline of this bulletin) Typing/shorthand certificates will be accepted from accredited colleges or business colleges. (Copy acceptable for application purposes; original must be presented upon offer of employment).Copies of required certificates, transcripts or diplomas may be submitted with application. District may require that originals be presented for verification prior to employment. Please check with Human Resources regarding acceptable documents. For positions requiring college course work official transcripts will be required upon employment.It is the applicant's responsibility to meet all application requirements and supply copies of all required documents. A separate set of paperwork is required for each application submitted. All application materials submitted become the property of Bakersfield City School District.CONDITIONS OF EMPLOYMENT:Some positions may require proof of privately owned automobile insurance and the possession of a valid California Motor Vehicle operator's license. Fingerprint clearance by the Federal Bureau of Investigation and the California Department of Justice is a condition of appointment after all other required job conditions have been met. Must present verification of completion of Child Abuse Mandated Reporter training or obtain verification within six (6) weeks of hire and annually thereafter, as required by the California Child Abuse Neglect Reporting Act.The Bakersfield City School District wishes to thank all applicants for their interest in this position. Positions may be re advertised or application deadlines extended at the discretion of the District. Unless otherwise notified by the District, applications received in response to this bulletin will be considered for available District positions in this classification during the current school year. Those meeting minimum qualifications, including passage of required tests, will remain active during this time. Applicants will not be individually notified of their application status.AB2534 and SB848Effective January 1, 2025, Assembly Bill (AB2534) and January 1, 2026, Senate Bill (SB848),mandates all certificated and classified applicants provide a complete and accurate list of every school district, county office of education, charter school, and/or state special school (Local Educational Agencies (LEA)) where the applicant has previously worked, regardless of the length of service, including full-time, part-time and substitute employment. If multiple LEAs are within the same district, only the district information is required. Failure to disclose any previous educational employment and/or providing false information in a job application may result in the disqualification of your application.Any candidates contacting, directly or indirectly, any member of the Board of Education and/or administration with the intention of influencing their or another candidates selection to any administrative position shall be disqualified without recourse.The provisions of this bulletin do not constitute a contract expressed or implied and any of the provisions contained herein may be modified or revoked without notice.NONDISCRIMINATION POLICYThe Bakersfield City School District (BCSD) is committed to equal opportunity for all individuals in education and in employment. BCSD prohibits discrimination, harassment, intimidation, and bullying in any employment practice, education program, or educational activity on the basis and/or association with a person or group with one or more of these actual or perceived characteristics of age, ethnicity or race, which is inclusive of traits historically associated with race, including but not limited to, hair texture and protective hairstyles, such as braids, locks, and twists, color, ancestry, nationality, national origin, immigration status, ethnic group identifications, religion, pregnancy, marital status, parental status, physical disability, mental disability, sex (including sexual harassment), sexual orientation, gender, gender identity, gender expression, medical information, genetic information, homelessness, foster status, military veteran status, political affiliation or any other basis prohibited by California state and federal nondiscrimination laws consistent with Education Code 200, 220 and 234.1, Penal Code 422.55, Government Code 11135, Section 504, and Title IX. Not all bases of discrimination will apply to both education services and employment. If you believe you, or your student, have been subjected to discrimination, harassment, intimidation, or bullying you should contact your school site principal and/or the District's Chief Equity Compliance Officer, Section 504 Coordinator, and Title IX Coordinator, Rona Chacon Mellon, by phone at (661) 631-4864, by email at chaconmellonr@bcsd.com, or in person at 1300 Baker Street, Bakersfield, CA 93305. Copies of BCSD's Uniform Complaint policy, Sexual Harassment policy, and Nondiscrimination policies are available upon request.