Administrative Assistant

SUMMARY

Serves as the central coordination point for all general office and administrative functions supporting the

Division of Logistics & Commuter Services (DLCS) warehouse and logistics services contract. Key responsibilities include managing day-to-day office operations, including maintaining calendars, coordinating workflows and meetings, handling correspondence, and performing general clerical duties, while ensuring the confidentiality of all customer, staff, and agency information. When called upon, can serve in Project Manager's stead for short periods.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Create and modify documents and reports using Microsoft Office.

• Compile data for meetings and presentations.

• Record meeting minutes.

• Provide project-based support to staff and customers.

• Monitor and maintain warehouse software systems and supports multiple functional teams, including assisting the Property Team with Government and Contract property actions and inventory management.

• Support the Fleet Program Manager with Fleet related tasks.

• Coordinate with the Freight Services Coordinator on freight shipment preparation and pickup.

• Support the Event Services Team with event schedule, setup and breakdown.

• Assist with shredding in accordance with agency guidelines.

• Assist the Project Manager in the management of the day to day operations of the warehouse staff and office.

• Maintain calendars, coordinate meetings and handle correspondence via phone and email.

• Serve as Project Manager for short periods of time in Project Manager's absence.

• Maintain regular and punctual attendance.

• Perform other duties as assigned.

SUPERVISORY RESPONSIBILITIES

May be asked to assist the Project Manager in the supervision of warehouse staff and serve for a short period as the Project Manager in their absence.