Administrative Assistant

Administrative Assistant

Salary

$40,000.00 - $41,000.00 Annually

Location

St. Clair County, IL

Job Type

Full-Time

Job Number

202400196

Department

Zoning

Opening Date

10/13/2026

Closing Date

10/30/2026 11:59 PM Central

• Description
• Benefits
• Questions

Description

The administrative assistant supports daily office operations by managing schedules, handling correspondence, maintaining records, preparing documents, and coordinating meetings, typically requiring strong communication, organization, and proficiency with office software.

Examples of Duties

• Answer and route phone calls; greet visitors.
• Schedule appointments, manage calendars, and coordinate meetings.
• Draft, proofread, and prepare memos, emails and reports for the Director and Assistant Director.
• Collect Timesheets for the Payroll Clerk.
• Maintain physical and digital filing systems.
• Handle incoming and outgoing correspondence.
• Meet with customers to ensure Zoning variance request forms are complete.
• Prepare a file including maps and exhibits to submit to the Zoning Board of Appeals members.
• Publish public hearings in the local newspaper and mail notifications to surrounding property owners.
• Prepare Zoning Board Agenda and mail to elected officials.
• Prepare minutes of Zoning Board meetings.
• Prepare a Resolution or Ordinance for each public hearing.
• Prepare final reports and maintain files of each hearing.
• Issue Occupancy Permits and Building Permits to customers.
• Prepare final reports and maintain physical and digital files of each Zoning Hearing.
• Discuss/explain Zoning Code regulations with the public.
• Schedule Occupancy Inspections and Building Inspections and enter into Central Square and the Office Calendar.
• Submit refunds to the Auditors.
• Assist customers with Flood Zones and Zoning Designations.
• Assist Mapping & Platting with phones and counter as needed.

Typical Qualifications

Requires a High School Diploma.

Knowledge of Microsoft Word, Outlook and Excel is required.

Supplemental Information

Contact - Karrey @ 618-825-2530

We offer a complete benefits package to full-time employees, including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, holidays, vacation, and sick leave.

Part-time employees will receive one hour of paid time off for every 40 hours worked for up to a minimum of 40 hours per year.

For more details, see our benefits package, list of current holidays, and vacation and sick leave accrual.

01

Are you a United States Citizen?

• Yes
• No

02

Do you have a High School diploma or GED?

• Yes
• No

03

Which of the following describes your highest level of Microsoft office (Microsoft word, Excel, Powerpoint) proficiency?

• I do not have enough skills to meet the definition of Basic level below.
• Basic
• Intermediate
• Advanced

04

A position with St. Clair County has a residency requirement that you reside within St. Clair County (IL). Do you currently reside in St. Clair County, Illinois?

• Yes
• No

Required Question

Employer St. Clair County (IL)