A leading international transportation and logistics organization is seeking a Bilingual Administrative Assistant to provide administrative support across multiple departments. This position serves as a flexible resource for teams throughout the organization, helping with customer service, logistics support, documentation, data entry, and general administrative functions. This role is ideal for someone who enjoys variety, adapts quickly to changing priorities, and is comfortable supporting different departments in a fast-paced operational environment.
Please note: This position regularly requires overtime. Employees should be comfortable working extended hours when operational needs demand it, including occasional evening hours and rotational weekend on-call coverage.
Responsibilities:
* Provide administrative support to multiple departments as assigned
* Assist logistics and customer service teams with day-to-day administrative functions
* Answer incoming calls and direct customers to the appropriate department
* Perform data entry, document preparation, and record maintenance
* Process bookings, Bills of Lading, and AES submissions
* Assist with regulatory file audits and documentation reviews
* Handle hazardous loading guide documentation
* Prepare reports and administrative correspondence as needed
* Support special projects, events, and departmental initiatives
* Provide reception coverage as needed
* Adapt to changing priorities and provide support where workload demands are highest
Qualifications:
* Experience in an administrative support role
* Fluent verbal and written communication skills in both English and Spanish
* Intermediate Microsoft Word and Outlook skills
* Basic to intermediate Microsoft Excel skills
* High School Diploma or equivalent
* Ability to multitask and prioritize in a fast-paced environment
* Flexibility to work significant overtime as needed