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Administrative Assistant

Block by Block

Boston, MA

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JOB DETAILS
SKILLS
Accounting, Administrative Skills, Analysis Skills, Billing, Bookkeeping, Business Administration, Communication Skills, Computer Mouse Hardware, Data Entry, Diversity, Ergonomics, Hand Tools, Keyboards, Microsoft Excel, Microsoft Outlook, Microsoft Word, Multitasking, Physical Demands, Presentation/Verbal Skills, Smartphones, Spreadsheets, User Documentation, Vendor/Supplier Management, Writing Skills
LOCATION
Boston, MA
POSTED
Today
Job Title:Administrative Assistant

Schedule: Full-time, M-F, 9-5

The Administrative Assistant for Block by Block performs a mixture of duties. This includes, but may not be limited to, administrative support for multiple individuals, payroll, supply management, recruiting and smart phone set up.

Essential Duties and Responsibilities:
• Manage coding invoices
• Assistance in data entry and spreadsheet maintenance for the balancing of billing and payroll reports
• Updating various reports and spreadsheets
• Maintain training manual with current processes
• Send out training reminder notices and update accesses for newly hired managers
• Track employees' statuses & suppling monthly inactive reports
• SharePoint document updates
• Other HPS administrative duties as assigned
• Knowledge and Skill

Block by Block is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Requirements:

Preferred but not required: Associate Degree in related field such as Business Administration
• A minimum of (3) years' experience of administrative related functions
• Excellent written and verbal communication skills
• Proficient Excel skills
• Bookkeeping and Accounting experience a must
• Analytical & multitasking capabilities
• Flexibility to duties and responsibilities
• Ability to exercise sound judgment and make decisions in relation to essential job functions
• Ability to interact professionally with all levels
• Ability to build and maintain positive relationships
• Self-starter with excellent dependability and integrity

Physical Demands and Work Environment:
• Dexterity of hands and fingers to operate a computer keyboard, mouse, hand and power tools, and to handle other computer components.
• While performing the duties of this job, the employee is frequently required to stand and walk.
• The noise level in the work environment is usually moderate.

Experience:

Accounting and book keeping: 1 year (Required)

Data Entry: 2 years (Required)

MS Word, Outlook, EXCEL: 2 years (Required)

Ergonomic Workspace: Yes

Administrative Duties:
• Reception and phone
• Data entry and spreadsheet maintenance

Technical Duties:
• Setting up smart phones and shipping to the field

This Job Is Ideal for Someone Who Is:

Dependable: more reliable than spontaneous

Adaptable/flexible: enjoys doing work that requires frequent shifts in direction

Detail-oriented: would rather focus on the details of work than the bigger picture

To learn more about what Block by Block visit our website at www.blockbyblock.com

About the Company

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Block by Block

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