Administrative Assistant (Brokerage Administrator)

The Brokerage Administrator provides a broad range of administrative assistance to Sales Agents and the Operations Manager. This role is responsible for expediting all transactional work relating to the listing and sales of commercial real estate, training of new Agents and other personnel on company applications and software programs, as well as the performing of various administrative and marketing tasks related to the commercial real estate brokerage. The base hourly range for this role is $25.00 – $ 30.00 per hour. Actual pay will be determined by factors such as education, experience, and job-related skills relevant to the role. Marcus & Millichap is a multi-state employer and posted salary ranges are provided in good faith for compliance with all relevant pay-transparency regulations. These ranges may not reflect potential compensation for positions based in other states or regions.

Responsibilities

• Process new listings, including proofing and editing marketing packages for superior quality and use of grammar.
• Assist the Operations Manager in the processing of sold and closed transactions when necessary. 
• Keep up to date with the various software, company applications, and policies or procedures that pertain specifically to Agents and Assistants, while continuing to identify opportunities to conduct training sessions when necessary.
• Copy, scan, and create proposal bindings and print jobs for agents.
• Share the telephone and front desk responsibilities with the other support staff.
• Assist with the stocking of supplies, maintaining copiers and other office machines in working condition, and general problem solving.

May perform other duties as assigned. 

Qualifications

• Two+ (2+) years of administrative experience.
• High School diploma.
• Strong knowledge of Microsoft (MS) Office required: Word, Excel, PowerPoint, and Outlook. 
• Editing and proofreading skills.
• A professional appearance and demeanor
• Top-notch phone manner.
• Reliable, punctual, and professional.  
• Friendly, upbeat personality with a can-do attitude.
• A strong desire to learn and progress within the company
• Eagerness to learn new software applications and technical remedies for keeping office computer systems updated.
• Previous real estate experience is helpful.
• Background in a banking, finance, or legal office environment preferred.
• Knowledge of Adobe InDesign is a plus.

Marcus & Millichap offers a comprehensive benefits package designed to support employees’ health, well-being, and financial security. Eligible employees may have access to the following benefits, subject to the terms of applicable benefit plans:

• Health, dental, and vision insurancePaid time off and paid holidays
• 401(k) retirement plan with employer matching contributionsLife and disability insurance
• Employee Assistance Program (EAP) and wellness resources

  Benefits eligibility, coverage, and employer contributions may vary based on position, employment status, location, and length of service. This summary is provided for informational purposes only and does not constitute a guarantee of benefits. Additional details will be provided during the hiring process or upon request.

• Marcus & Millichap does not currently sponsor, transfer, or renew employment visas. Candidates must be authorized to work in the United States on a permanent basis without employer sponsorship now or in the future.

  We are an Equal Opportunity Employer and are committed to providing reasonable accommodation to qualified individuals with disabilities. If you need assistance with the application process or require a reasonable accommodation to perform the essential functions of this position, please contact us at peopleteam@marcusmillichap.com.

  Marcus & Millichap is an Equal Opportunity Employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under federal, state, or local law.