Job Description
Job Title: Administrative Assistant
Pay: $24.00–$25.00/hour
Hours: Monday–Friday; 8:00 AM–5:00 PM
Location: Chicago, IL 60637 (Onsite)
Pay: $24.00–$25.00/hour
Hours: Monday–Friday; 8:00 AM–5:00 PM
Location: Chicago, IL 60637 (Onsite)
Overview
We are seeking a highly organized, detail-oriented Administrative Assistant to provide administrative and office management support in a professional environment. The ideal candidate will have excellent communication skills, strong multitasking abilities, and experience managing calendars, correspondence, documents, and competing priorities.
Required Skills
- Previous administrative or office support experience.
- Strong written and verbal communication skills.
- Excellent organizational and time management skills.
- Ability to prioritize multiple assignments and meet deadlines.
- Experience with calendar management, scheduling, and document preparation.
- Ability to handle confidential information with discretion.
- Strong problem-solving, critical thinking, and decision-making skills.
- Ability to work independently with minimal supervision.
- Professional interpersonal skills and ability to interact with diverse groups.
- Strong attention to detail and ability to work under pressure.
Job Description
- Provide daily administrative support to management and department staff.
- Serve as the first point of contact for visitors, phone calls, and email inquiries.
- Manage calendars, schedule meetings, and coordinate appointments.
- Prepare, organize, and maintain documents, reports, and correspondence.
- Coordinate travel arrangements and meeting logistics.
- Respond to routine and non-routine administrative inquiries.
- Manage multiple priorities while ensuring deadlines are met.
- Maintain confidential records and sensitive information.
- Support general office operations and departmental administrative needs.
- Build and maintain positive working relationships with staff and stakeholders.
Preferred Skills
- Experience supporting multiple managers or departments.
- Previous experience in a university, educational institution, or professional office environment.
- Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
- Experience coordinating meetings, travel, and complex calendars.
Benefits (employee contribution):
- Health insurance
- Health savings account
- Dental insurance
- Vision insurance
- Flexible spending accounts
- Life insurance
- Retirement plan
All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Rate of pay within the stated range will depend on the qualification of the applicant.
Numbers & Facts
| Location | Chicago, IL |
| Industry | Staffing/Employment Agencies |
| Salary | $24–$25 Per Hour |
| Company Size | 50 to 99 employees |
| Year Founded | 2014 |
| Website | http://www.insyncstaffing.com/default.html |
About Company
We recognize the VMS program management team is our customer and needs to be serviced with integrity, so we built and continue to improve upon our delivery methods as we strive to provide the highest quality service possible.
inSync Staffing’s management team recognized ten years ago the inevitable changes to the staffing industry being brought about by technology and the growing trend of Fortune 1000 corporations to outsource management of their contingent workforces to meet compliance and cost control goals. Rather than swim upstream against the changes, inSync Staffing has embraced MSP and VMS programs as our customers, not competitors. We asked program managers how they want to be serviced.
The result of their input is that we have structured inSync Staffing as a recruiting and customer service organization, unlike traditional staffing companies who sell directly to the end client. Our delivery model allows us concentrates our resources on how to best supply candidates in a very competitive MSP/VMS program environment.
Skills
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