Administrative Assistant

Administrative Assistant

Location: Chicago, IL

Compensation: $17.00-$20.00 per hour + Bonus Opportunity

Schedule: Full-Time | Monday-Friday | 8:30 AM - 5:00 PM

Launch Your Career with a Growing Real Estate Organization

Are you an organized, detail-oriented professional looking for an opportunity to build a long-term career in administration, accounting, and property management? We are seeking a motivated Administrative Assistant to join our collaborative team in Chicago.

This is an excellent entry-level opportunity for an ambitious individual who wants to gain exposure to accounting, operations, customer service, and multifamily real estate while working alongside experienced leadership. The role offers significant growth potential for someone eager to learn, take ownership of their work, and develop professionally within a stable and growing organization.

The Administrative Assistant will support daily office operations, assist the Accounting Department, and help ensure residents, clients, and vendors receive exceptional service.

What You'll Do

Administrative Support

• Provide administrative support to the Accounting and Operations teams.
• Answer incoming calls and emails with professionalism and a customer-first mindset.
• Manage filing systems, digital records, and document organization.
• Prepare correspondence, reports, and administrative documentation.
• Maintain accurate data entry and recordkeeping.
• Assist with office coordination and special projects.

Accounting & Financial Administration

• Support accounts payable functions, including invoice processing and coding.
• Assist with vendor documentation and payment tracking.
• Maintain financial and administrative records with a high level of accuracy.
• Collaborate with the accounting team on reporting, auditing, and administrative tasks.
• Ensure compliance with company procedures and documentation standards.

Customer Service & Resident Relations

• Serve as a welcoming and professional first point of contact for residents, vendors, and callers.
• Respond to inquiries promptly and courteously.
• Help resolve issues by coordinating internally with appropriate departments.
• Provide a personalized, service-focused experience that reflects the company's commitment to excellent customer care.

Operational Support

• Assist with property management administrative tasks.
• Maintain organized tenant, vendor, and property files.
• Coordinate records, notices, and correspondence as needed.
• Support process improvements and operational efficiency initiatives.

What We're Looking For

Required Qualifications

• Excellent verbal and written communication skills.
• Strong customer service and interpersonal abilities.
• Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and Teams.
• Strong organizational, time management, and multitasking skills.
• High level of accuracy and attention to detail.
• Ability to handle confidential information professionally.
• Positive attitude with a willingness to learn and grow.
• Team-oriented mindset with a strong work ethic.
• Ability to prioritize tasks and meet deadlines in a fast-paced office environment.

Preferred Qualifications

• 1+ year of experience in an Administrative Assistant, Office Assistant, Receptionist, Administrative Coordinator, Accounting Assistant, or Customer Service role.
• Accounts payable or bookkeeping support experience.
• Experience working within real estate, multifamily housing, property management, construction, or professional services environments.
• Familiarity with property management software such as Rent Manager, Yardi, AppFolio, or similar platforms.
• Associate's degree or coursework in Business, Accounting, Administration, or a related field is a plus.

Why You'll Love This Opportunity

• Clear path for career growth and advancement.
• Exposure to accounting, property management, and business operations.
• Collaborative and supportive team environment.
• Opportunity to work directly with leadership and gain valuable professional experience.
• Annual bonus potential.
• Comprehensive benefits package, including:
• Medical Insurance
• Dental Insurance
• Vision Insurance
• 401(k) Retirement Plan
• Paid Time Off
• Professional Development Opportunities

Who Will Thrive in This Role?

The ideal candidate is someone who takes pride in their work, pays close attention to detail, and genuinely enjoys helping others. You'll be successful in this role if you are dependable, organized, resourceful, and committed to delivering excellent service while supporting a busy office and accounting team.

This opportunity is perfect for someone looking to build a career as an Administrative Assistant, Executive Assistant, Office Coordinator, Property Administrator, Accounting Assistant, Operations Coordinator, or Property Management Professional.

Apply Today

If you're a motivated administrative professional seeking a growth-oriented career opportunity with exposure to accounting, operations, and real estate management, we'd love to hear from you. Join a team that values professionalism, collaboration, accountability, and exceptional customer service.

#ZDH

BG Staffing is an Equal Opportunity Employer. We are committed to providing equal opportunities for employment to all qualified people, regardless of race, color, national origin, religion, sex, age, disability status, veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local law. BG Staffing uses artificial intelligence (AI) and other automated decision-support tools to assist in the recruiting and hiring process. See https://www.bgsf.com/ai-notice for more details.