Job Description
Administrative Assistant
Pay: $28.00 $36.00/hour
Hours: Monday Friday | 9:00 AM 5:00 PM
Location: Chicago, IL 60637 | Onsite
Hours: Monday Friday | 9:00 AM 5:00 PM
Location: Chicago, IL 60637 | Onsite
Overview
Seeking an experienced Administrative Assistant to provide comprehensive administrative and operational support in a fast-paced environment. This role requires strong organization, proactive communication, independent judgment, and the ability to manage competing priorities and deadlines. The position has potential for extension or full-time conversion based on performance; however, conversion is not guaranteed.
Required Skills
- Strong administrative support and organizational experience.
- Ability to take initiative and work independently while coordinating closely with a team.
- Ability to manage multiple competing priorities and firm deadlines.
- Strong written and verbal communication skills with a professional and diplomatic approach.
- Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
- Experience coordinating calendars, meetings, travel, and administrative documentation.
- Ability to maintain confidentiality and appropriately handle sensitive information.
- Consistent availability to work onsite.
- Ability to quickly learn internal policies, procedures, and systems.
Additional Requirements/Duties
- Provide administrative support to management and staff.
- Serve as a first point of contact for the department and respond to inquiries with an appropriate sense of urgency.
- Manage calendars, correspondence, documents, and records.
- Coordinate meetings and travel arrangements.
- Assist with organizing and managing events.
- Resolve routine and non-routine administrative inquiries.
- Support general office management and departmental operations.
- Utilize technology and AI tools to improve daily processes and administrative efficiency.
Preferred Skills
- Experience with Asana, Slack, and Google Workspace.
- Experience using AI tools to improve workflows and processes.
- Familiarity with coding languages or AI-assisted coding tools, such as R or Claude Code.
- Previous experience in a university or similar complex organizational environment.
- Comfortable learning and adopting new technology solutions.
Benefits (employee contribution):
- Health insurance
- Health savings account
- Dental insurance
- Vision insurance
- Flexible spending accounts
- Life insurance
- Retirement plan
All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Rate of pay within the stated range will depend on the qualification of the applicant.
Numbers & Facts
| Location | Chicago, IL |
| Industry | Staffing/Employment Agencies |
| Company Size | 50 to 99 employees |
| Year Founded | 2014 |
| Website | http://www.insyncstaffing.com/default.html |
About Company
We recognize the VMS program management team is our customer and needs to be serviced with integrity, so we built and continue to improve upon our delivery methods as we strive to provide the highest quality service possible.
inSync Staffing’s management team recognized ten years ago the inevitable changes to the staffing industry being brought about by technology and the growing trend of Fortune 1000 corporations to outsource management of their contingent workforces to meet compliance and cost control goals. Rather than swim upstream against the changes, inSync Staffing has embraced MSP and VMS programs as our customers, not competitors. We asked program managers how they want to be serviced.
The result of their input is that we have structured inSync Staffing as a recruiting and customer service organization, unlike traditional staffing companies who sell directly to the end client. Our delivery model allows us concentrates our resources on how to best supply candidates in a very competitive MSP/VMS program environment.
Skills
- Administrative Skillsunmatched
- Administrator Documentationunmatched
- Artificial Intelligence (AI)unmatched
- Artificial Intelligence (AI) Programming Languagesunmatched
- Calendar Managementunmatched
- Communication Skillsunmatched
- Event Managementunmatched
- Microsoft Excelunmatched
- Microsoft Outlookunmatched
- Microsoft PowerPointunmatched
- Microsoft Wordunmatched
- Multitaskingunmatched
- Office Managementunmatched
- Operational Supportunmatched
- Plan Meetingsunmatched
- Presentation/Verbal Skillsunmatched
- Process Improvementunmatched
- R Programming Languageunmatched
- Time Managementunmatched
- Travel Planningunmatched
- Writing Skillsunmatched
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