288 Results for

Administrative Support Jobs in Chicago, IL

Jobs

Chicago, IL14 days ago

$50,000–$55,000 Per Year

This role will assist with managing contracts, maintaining legal files, recording and distributing board meeting minutes, and supporting the legal team in various healthcare-related legal matters. 2. Legal Documentation & Administration: · Organize and maintain legal documents, including contracts, filings, and correspondence, ensuring they are accurately recorded and easily accessible.

Chicago, IL9 days ago

$60,000–$65,000 Per Year
Full-time
Employee

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.

New!

Glen Ellyn, IL3 days ago

$65,000–$75,000 Per Year

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. With a commitment to professionalism, safety, and craftsmanship, our client specializes in high-performance coatings, facility maintenance painting, and large-scale commercial projects.

New!

Chicago, IL6 days ago

$25–$30.10 Per Hour
Full-time
Employee

Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building-related matters, including incoming/outgoing staff and contractors, relocations, office planning, and new furniture requirements while ensuring minimal interruptions to business operations. Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.

Northbrook, IL28 days ago

Full-time

Also printing daily routes, call ahead, responding to clients routing questions, posting routes, requesting additional stops for specialist if needed and handling fall offs, ultimately resulting in timely delivery of service and high customer satisfaction. Creating and maintaining positive rapport, the position further supports the branch location by administering the customer database and files, completing paperwork accurately and efficiently, and providing general administrative and office support to Sales Arborists.

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Willowbrook, IL2 days ago

Requirements: High school diploma required, Associate's degree or above in accounting, finance, or business-related field preferred . Salary: $25.08 per hour (current contract under negotiation; minimum salary of $25.08 per hour), Full-time.12-month position, benefits package .

New!

Chicago, IL2 days ago

$48,335–$51,179 Per Year
Full-time

You will handle day-to-day case administration through our proprietary case management system (PRISM), correspond with parties, attorneys, and neutrals, and ensure accurate scheduling, documentation, and billing processes. The American Arbitration Association (AAA) seeks a detail-oriented and service-driven Case Administrator to manage arbitration and mediation cases across a wide range of industries.

Woodridge, Illinois21 days ago

Remote

Qualifications: To perform this job successfully, the ability to perform each essential duty satisfactorily is necessary and the qualifications listed below are representative of the knowledge, skill, and/or ability required: High school diploma, general education degree (GED) or Associates Degree. Knowledge of computers and relevant software applications; specifically Microsoft Office: Word, Excel, PowerPoint and Outlook and ability to learn new software applications.

Chicago, Illinois13 days ago

$49,089–$71,853 Per Year

Excellent communication skills (including writing and editing skills), keyboarding skills (50+ wpm), and proficiency in Microsoft Office: Word, Excel and PowerPoint. Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies.

New!

Chicago, Illinois1 day ago

$49,089–$71,853 Per Year

Elk Grove Village, Illinois23 days ago

Serve as an initial point of contact for routine client and internal inquiries, prepare and distribute scheduled and ad hoc client communications, including notices, bulletins, data requests, and investment-related updates, routing inquiries as appropriate and handling routine follow-up cycles to obtain missing information. Maintain and update workflow logs and time entry records to ensure accurate tracking of tasks, daily account activity, outstanding administrative items, and required system updates including follow-up to close routine gaps (e.g., missing items, incomplete documentation).

Chicago, IL16 days ago

The Regional Administrative Support will provide administrative assistance to the Regional Office (e.g., drafting memos, preparing presentations, answering email inquiries and voicemails), manage projects of all sizes, assist with the communications and meeting logistics for the Region's Action and Family Councils, work with internal staff to compile regional data, input data and maintain databases, and fulfill other duties as assigned. Must meet minimum vehicle insurance from the Illinois State insurance requirement for personal vehicle; $100,000 Bodily Injury per accident (single person) / $300,000 Bodily Injury per accident max (multiple persons) / $25,000 Property damage.

New!

Chicago, IL2 days ago

Coordinate various meetings and appointments, including Board and Executive Committee meetings, internal staff meetings, and meetings with other external parties (vendors, city/state agencies, business partners, etc.). This includes, but is not limited to, setting up meetings, preparing expense reports, drafting emails, making follow-up calls, and supporting teams at different sites.

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Arlington Heights, ILToday

This position was established for the purpose of providing complex and confidential administrative support to the building principal and other building administrators, conveying information regarding school functions and procedures, ensuring efficient operation of support functions, and coordinating projects and site activities. Faith's Law: Effective July 1, 2023, districts are required to conduct an Employee History Review (EHR) of prior employers to determine if they have been the subject of a sexual misconduct allegation, been discharged, been asked to resign, or were disciplined due to an adjudication or finding of sexual misconduct.

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Bloomingdale, ILToday

$15–$23 Per Hour

Under the direct supervision of the principal, this position will provide clerical, secretarial, and administrative assistance to the principal and school staff; convey information regarding school functions and procedures to the school community; and will enthusiastically and graciously support the broad array of services provided to students, parents, teachers, and support staff. While performing the duties of this job, the employee may frequently be required to sit, stand, walk, talk, hear, see, feel with hands, reach with arms, walk up or down multiple flights of stairs, and be physically able to perform duties as assigned, including the ability to lift up to 20-30 pounds if needed.

Palatine, IL30+ days ago

We are seeking a compassionate, organized, and motivated Administrative Assistant to work in a busy hospice environment who is eager to grow in the areas of business development, community outreach, and referral coordination. The ideal candidate is detail-oriented, enjoys connecting with people, and wants to be part of a mission-driven team that makes a difference in the lives of patients and families every day.

New!

Franklin Park, IL2 days ago

Oversee vendor coordination and service providers supporting the Finance and Legal departments, including facilities, maintenance, security, and office services, ensuring executive offices remain customer-ready at all times. About the role: The Senior Executive Administrative Assistant to the Chief Financial Officer (CFO) and General Counsel (GC) provides comprehensive, high-level administrative and operational support to the Finance and Legal executive offices.

New!

Evanston, IL2 days ago

$23–$25 Per Hour

The available benefits package for this position will include health, dental, vision, disability, and life insurance; paid vacation and holidays; paid medical/sick and parental leave; tuition benefits for the employee and dependents; pre-tax and flex spending accounts for commuting and dependent care; generous retirement savings options; and wellness programs. Manages large scale and or complex department special events, advisory committees, seminars, graduation, and retreats, which may include coordinating with leaders on interests in theme, timing, venue, speakers, etc; developing materials such as programs, posters, invitations, etc.

New!

Lombard, IL2 days ago

$46,000–$52,000 Per Year

The employee is frequently required to stand, walk, operate duplicating machines and computer equipment; reach with hands and arms; and will frequently repeat actions with the same hand, arm, or finger motion such as when typing. Excellent computer skills using Google Suite, Skyward, PowerSchool, Schoology, Microsoft Office Suite, knowledge of Gmail and other office software.

New!

Chicago, IL2 days ago

$60,000–$65,000 Per Year

Topel Forman is a leading certified public accounting firm in Chicago and Denver, providing a wide range of attest, accounting, tax, advisory, and consulting services to individuals, professionals, closely held and family-owned businesses and corporations across the United States. As the Administrative Assistant, you will support the Audit team with day-to-day duties, including administrative, organizational, and process-driven projects that help facilitate the internal and external operations of the Audit team and support excellent client service.

New!

Chicago, IL2 days ago

Success factors include the following: Provides excellent customer service over the phone and in person in a clear, professional, friendly, and respectful fashion to build and maintain positive relationships. Walking, sitting, standing, stooping, kneeling, or crouching, reaching, handling; carrying and lifting objects, using office and computer equipment (visual contact and keyboard manipulation) as well as the telephone system.

New!

Winnetka, IL2 days ago

$21.50–$23.50 Per Hour

High school diploma or equivalent required; Associate's degree preferred Some experience in an administrative role, preferably in an educational setting (preferred, not required) . Prolonged periods sitting at a desk and working on a computer Standing, bending, kneeling, crouching, and walking Some lifting, carrying, pushing, and pulling up to 15 lbs.

New!

Wilmette, IL2 days ago

$21.50–$23.50 Per Hour

The Administrative Assistant facilitates the efficient and professional operation of the Principal and front office by performing various clerical and administrative tasks. Oversees the management of staff absences and utilizes absence management software to coordinate and schedule substitutes .

New!

Lyons, IL2 days ago

Translates through careful listening or reading of content, including jargon and acronyms, in the original language; understands and analyzes what is being said or written, and effectively and accurately translates the message, intent, and nuances being communicated; reproduces statements or questions in the desired output language. The Administrative Assistant of Students Services provides high-level clerical support to the executive directors and department staff, performing a variety of secretarial duties and skilled tasks that may include preparing reports, conducting research, and collecting data.

New!

Chicago Heights, IL2 days ago

$28,145–$36,036 Per Year

General Responsibilities: Type purchase orders as needed; Type letters that need to go home and have the Principal approve; Type and send out Early Dismissal reminder as needed; Make sure parents sign-in and are given a visitors pass; Put away any supplies that may have come in; Order paper, construction paper, rolled paper and supplies as needed; Help check in books that come in during the year and over the summer; Maintain confidentiality and loyalty to employer. Write out student tardy slips; Put lunch envelopes in the teachers' mail boxes; Distribute Inner-District mail from the green bag: Anything that came in for the staff, place in the appropriate mail boxes .

New!

Downers Grove, IL2 days ago

More than 6,000 full-time students are enrolled in graduate programs in osteopathic medicine, dentistry, pharmacy, physician assistant studies, physical therapy, occupational therapy, nurse anesthesia, cardiovascular perfusion, podiatry, optometry, clinical psychology, speech language pathology, biomedical sciences and veterinary medicine. Key Skills & AbilitiesCustomer Service & Reception: Provides professional, courteous support across in-person, phone, and email communications; effectively triages inquiries and maintains a welcoming front-office environment.

Chicago, IL24 days ago

$60,000–$65,000 Per Year

We work with honesty, creativity, and respect, and we’re an upbeat, collaborative team that asks questions, learns from each other, and takes pride in delivering exceptional work. • Support Foremen and the Fine Gardening (FG) Supervisor with essential clerical tasks, such as: o Print and organize work tickets and pull tickets for field crews.

New!

Chicago, IL2 days ago

The Injury Coordinator (working title: Medical Administrative Assistant) works in a remote office setting to: Manage and/or assign files to appropriate staff member and initiate appropriate verbal and/or written contacts with employers, clients, claimants, and medical providers. Join our medically-based concierge service and early intervention program and help impact injured workers lives by coordinating services, providing resources to our constituencies, and helping people when they need it most.

New!

Evanston, ILToday

$22.75–$23.79 Per Hour

Northwestern University's Residential Services helps build a community environment for students through housing-related services, intentional learning opportunities and residential settings that include residence halls, residential communities, and residential colleges. The available benefits package for this position will include health, dental, vision, disability, and life insurance; paid vacation and holidays; paid medical/sick and parental leave; tuition benefits for the employee and dependents; pre-tax and flex spending accounts for commuting and dependent care; generous retirement savings options; and wellness programs.

New!

Chicago, IL2 days ago

$27–$32 Per Hour

With units specializing in Accounting and Finance, Administrative, Engineering, Marketing, Technology, Supply Chain, Revenue Cycle, Call Center, Human Resources and Executive Search, LaSalle offers staffing and recruiting solutions to companies of all sizes and across all industries. LaSalle Network is the premier staffing and recruiting firm, earning over 100 culture, revenue and industry-based awards from major publications and having its company experts regularly contribute insights on retention strategies, hiring trends, hiring challenges, and more to national news outlets.

New!

Chicago, Illinois1 day ago

$69,500–$100,800 Per Year

The firm has approximately 2,500 lawyers and professionals serving clients in major centers of business, finance, technology, and government in Boston, Chicago, Dublin, Hong Kong, London, Los Angeles, Milan, New York, Paris, San Francisco, Seoul, Shanghai, Silicon Valley, Singapore, Tokyo and Washington, D.C. The firm has consistently been recognized for its leading practices in many areas, including asset management, private equity, M&A, finance, real estate, tax, antitrust, life sciences, health care, intellectual property, litigation & enforcement, privacy & cybersecurity, and business restructuring. documents, performing document comparisons, entering and editing daily time, arranging travel, coordinating meeting arrangements and providing overflow support for LEAs.

New!

New Lenox, ILToday

$13.99–$26.55 Per Hour

Federal Express Corporation participates in the Department of Homeland Security U.S. Citizenship and Immigration Services' E-Verify program (for U.S. applicants and employees only). The Administrative Assistant works closely with management staff to maintain a current understanding of business trends, goals, metrics, and policies.

Chicago, IL25 days ago

$47,840–$56,160

The Nursing Skills Lab & Clinical Administrative Assistant supports the daily operations of the nursing skills laboratory and provides administrative support to the Nursing Education Depatment. In this position, you will help ensure the nursing lab is fully prepared for instruction, properly equipped, and maintained to support safe and effective learning.

Joliet, IL30+ days ago

text friendly Job Description The Warehouse Administrative Assistant is responsible for supporting a wide range of human resources functions including recruitment, onboarding, payroll coordination, and employee record maintenance. This role ensures that HR operations run smoothly and efficiently while supporting both warehouse and office teams.

New!

Lombard, IL2 days ago

New!

Lemont, IL2 days ago

$25–$32 Per Hour

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. Reporting directly to the Executive Director, the Administrative Assistant's responsibilities will support the management of the NSF ChemMatCARS operations, performing advanced, diversified, and confidential administrative support for the sector users.

Chicago, Illinois30+ days ago

$70,000–$95,000 Per Year

This role provides comprehensive administrative and clerical support in a fast‑paced legal environment and is well suited for a detail‑oriented professional who is organized, responsive, and committed to delivering high‑quality client service. A Day in the Life: Duties of this position include maintaining electronic files in NetDocs; drafting, formatting, editing, and proofreading legal documents; and handling electronic filings and downloads in state and federal court systems.

New!

Itasca, ILToday

$23.50–$25 Per Hour

This role supports daily office operations in a small, close-knit environment where organization, attention to detail, and a positive attitude are essential. Ability to write professional business emails, interact with customers as needed and follow-up.

New!

Chicago, IL2 days ago

Job Summary: The Administrative Assistant 1 for HUD and Tax Credit programs will provide essential administrative support in the management and oversight of affordable housing and tax credit programs. Support property management in maintaining compliance with both Low-Income Housing Tax Credit (LIHTC) and HUD regulations, including income certifications, eligibility verifications, and annual recertifications.

Chicago, IL30 days ago

Founded in 2004 under the auspices of The Jewish Federations of North America and the Conference of Presidents of Major American Jewish Organizations, SCN serves as the central organization dedicated exclusively to the safety and security of the American Jewish community, working across 146 federations, 50 partner organizations, over 300 independent communities, and other partners in the public, private, nonprofit, and academic sectors. The Administrative Assistant will be responsible for providing administrative support to the Chief of External Affairs and Engagement and Chief Development Officer and assisting in implementing programs, projects, and initiatives related to special events, grants, public policy, government relations, partnerships, marketing and communications, and fundraising and advancement.

New!

Itasca, ILToday

Act as project manager for special projects, which may include coordinating facility maintenance, planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, creating brochures. Located at our Itasca, IL facility and reporting to the Office Manager, the Administrative Assistant will perform various office duties which require knowledge of office systems and procedures, including supporting billing functions.

New!

Glenview, IL2 days ago

As assigned, discusses patient special appointment needs with physician, supplying medical chart for review as required and secures appointment approvals for visits outside of routine scheduling templates . Responds to incoming phone calls and appropriately determines the best method for resolution through the identification of the most appropriate respondent (i.e. physician, administrative assistant, administration, clinical/nursing staff, etc) .

New!

Chicago, IL2 days ago

The Administrative Assistant supports the efficient daily operations of the school office by providing high-quality clerical, organizational, and communication support to the Principal, staff, students, and families. This job description reflects essential duties for the Administrative Assistant role but may be updated or expanded based on the needs of Horizon Science Academy Saint Paul and Concept Schools.

New!

Chicago, IL2 days ago

The Executive Administrative Assistant serves as a trusted strategic partner to a globally positioned executive holding multiple senior leadership roles, including First Senior Vice President, Chairman, and President of Nidec Motor Corporation. Nidec is the world's leading manufacturer of electric motors, drives, and controls, powering nearly everything that spins and moves, from smartphones and household appliances to electric vehicles, factories, data centers, aircraft, and critical infrastructure.

New!

Mettawa, IL2 days ago

$25–$30 Per Hour

Uses and understands MS Office Suite, and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable). Must have Intermediate to advance knowledge of MS Office Suite, Teams, Sharepoint Concur, SharePoint, Visio or OrgPlus, and understanding of business processes and requirements.

New!

Chicago, IL2 days ago

$60,000–$90,000 Per Year

Proficiency in interacting comfortably with a wide range of professionals, from physicians and nurses to senior executives, faculty, and staff, fostering familiarity and a sense of comfort in a diverse academic healthcare environment. Provides administrative assistance including project plans, scheduling meetings, coordinating resources, planning, and execution of deliverables for standing meetings, lectures, and projects within the assigned section(s).

Vernon Hills, IL13 days ago

As an Administrative Assistant Case Associate, youll play a key role in supporting billing operations, maintaining accurate documentation, and acting as a liaison between Case Managers and participants. Join a trusted non-profit organization as an Administrative Assistant/Case Associate in Round Lake and help support essential services that improve the well-being of others every day.

New!

Chicago, IL2 days ago

Technical and Systems SupportUtilize firm systems and Microsoft Office tools (Word, Excel, Outlook, PowerPoint and Teams) to support daily operations. Fragomen is the world's leading provider of immigration services, combining sophisticated technological tools with deep expertise to navigate complex immigration challenges.

New!

Hazel Crest, IL2 days ago

Providing a wide variety of secretarial support to assigned administrator; ensuring compliance of department/program activities with financial, legal and administrative requirements; and acting as liaison between the Administrator and other parties, providing information, addressing issues and/or providing general support. meetings, summer school, site in-service day activities, workshops, travel and accommodations, observations, etc.) for the purpose of ensuring availability of facilities and/or equipment and delivering services in conformance to established guidelines.

New!

Chicago, IL2 days ago

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Administrative Support Jobs in Chicago, IL

Jobs

Legal Administrative CoordinatorRoseland Community Hospital

Administrative AssistantBeacon Hill Staffing Group, LLC

Construction Administrator/Billing AssistantJobot

Senior Administrative AssistantTalent Software Services

Administrative AssistantSavATree

Business Office Administrative Support (Administrative Assistant/Accounts Payable Clerk)Elementary School District 181

Case Administrator (Legal Services/Administrative Support)American Arbitration Association Inc.

Administrative Support Assistant - RehabSymbria

Administrative Assistant - Engineering SupportSargent & Lundy

Administrative Assistant - Energy & Industrial SupportSargent & Lundy

Administrative Support II - Retirement Plan ServicesFirst American Bank

Regional Administrative Support Region 1-A: Cook (City of Chicago)IL Network of Child Care Resource and Referral Agencies

Executive Administrative Assistant to Chief Financial & Administrative Officer (CFAO)Ada S. McKinley Community Services

Administrative Assistant to the Building PrincipalArlington Heights School District

School Year Part Time Administrative Assistant/Secretary/Office AssistantDiocese of Joliet

Hospice Administrative AssistantAll Care Health LLC

Sr Executive Administrative AssistantSloan

Administrative Assistant 3Northwestern University

Administrative Assistant to the PrincipalGlenbard Township High School District 87

Administrative AssistantTopel Forman

Administrative Assistant to Property Management VPHispanic Housing Development Corporation

Part-Time Administrative AssistantAvoca School District 37

Administrative Assistant - Elementary SchoolAvoca School District 37

Student Services Administrative AssistantSuburban Cook County Online Application Consortium

Administrative Assistant (Central Office)Chicago Heights Fire Department

Administrative Assistant- IL- AdmissionsMidwestern University

Administrative AssistantTOPIARIUS

Medical Administrative AssistantRising Medical Solutions

Administrative Assistant 2, Residential Operations and Services (Facilities)Northwestern University

Part Time Administrative AssistantThe LaSalle Group

Legal Administrative AssistantRopes & Gray

Administrative AssistantFedEx

Nursing Skills Lab & Clinical Administrative AssistantATS Institute of Technology, Nursing School

Warehouse Administrative AssistantTotal Staffing Solutions

Administrative Assistant to the PrincipalGlenbard High School DIstrict 87

Administrative Assistant, NSF ChemMatCARSUniversity of Chicago

Legal Administrative AssistantNelson Mullins Riley & Scarborough, LLP

Administrative AssistantAddison Group

Administrative Assistant IElderly Housing Development & Operations Corporation

Administrative Assistant, Development and External AffairsSecure Community Network

Administrative AssistantPremiStar

Administrative Assistant IIllinois Bone and Joint Institute LLC

Administrative AssistantConcept Schools

Executive Administrative AssistantNIdec

Administrative AssistantCollabera Technologies

Administrative Assistant, PediatricsThe University of Chicago

Administrative Assistant 837042Stivers

Administrative AssistantFragomen, Del Rey, Bernsen & Loewy, LLP

Administrative Assistant to the Director of Teaching and LearningHazel Crest School District 152.5

Executive Administrative AssistantNidec Motor

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