Administrative Assistant

HonorVet Technologies is a Service-Disabled Veteran-Owned IT staffing firm, ISO 9001 and ISO 27001 certified, working with federal agencies, state governments, and Fortune 500 enterprise clients across the US. What makes us different isn't a tagline; it's the way we work. We don't forward resumes and hope for the best. We take the time to understand where a professional like you are headed and only reach out when we genuinely believe there's a fit worth exploring.

Job title: Administrative Assistant
Location: Chicago, IL, 60637 (Onsite)
Duration: 6 Months


Job Summary
We are seeking an experienced Administrative Assistant to provide comprehensive administrative and operational support to an organizational unit and assigned management team. This role serves as a key point of contact for the department and requires strong organizational skills, professionalism, confidentiality, and the ability to manage multiple priorities in a fast-paced environment.
 
Key Responsibilities:

• Provide administrative and office management support to assigned managers, teams, and/or business units.
• Serve as the first point of contact for the department and respond to routine and non-routine inquiries with professionalism and appropriate urgency.
• Manage calendars, scheduling, meetings, appointments, and coordination activities.
• Prepare, format, organize, and maintain documents, presentations, reports, and correspondence.
• Coordinate business travel arrangements and related logistics.
• Assist with meeting planning, event organization, and travel coordination.
• Maintain accurate records and handle confidential information appropriately.
• Manage competing priorities while meeting firm deadlines.
• Work independently, take initiative, and collaborate closely with team members.
• Navigate ambiguity and changing priorities while maintaining a high level of organization.
• Communicate proactively with internal and external stakeholders using diplomacy and tact.
• Identify opportunities to improve administrative processes and workflows using technology and AI tools.
• Support additional administrative and operational activities as needed.

 
Required Qualifications:

• Demonstrated ability to take initiative and work independently while remaining closely coordinated with the broader team.
• Strong organizational and proactive communication skills.
• Ability to manage multiple competing priorities with diplomacy, tact, and professionalism.
• Proven ability to work effectively in a fast-paced environment with firm deadlines.
• Experience organizing meetings, events, or similar business activities.
• Curiosity and practical experience using AI tools to improve daily processes and productivity.
• Prior exposure to coding or scripting languages/tools, such as R or Claude Code, is preferred.
• Consistent availability to work in person as required.

 
"If you are interested, feel free to reach out to me directly at aksham.kumar@honorvet.com or call/text at (551) 220-9887."