Administrative Assistant

SMYRNA SCHOOL DISTRICT 82 Monrovia Avenue, Smyrna, Delaware 19977 Telephone (302) 653-8585 Fax (302) 659-6290

The Smyrna School District is an equal opportunity employer and does not discriminate against employees, applicants, visitors, or others, and does not deny access to educational or other services, based on any characteristic prohibited by law. Inquiries should be directed to the District Superintendent. VACANCY NOTICE Position: Administrative Assistant Schedule: 12 months Salary: Paid in accordance with Delaware and local salary schedules, based upon a 37.5-hour week. https://www.smyrna.k12.de.us/Page/303 Location: Clayton Middle School Reports To: Building Principal Start Date: ASAP Closing Date: Until filled Apply To: www.smyrna.k12.de.us Careers-View Open Positions Job Summary: The Administrative Assistant will provide support to school staff; managing daily office operations, maintaining records, coordinating communication, greeting guests, and ensuring smooth functioning of the school. Essential Job Duties/Responsibilities: This list is illustrative only and is not a comprehensive list of all functions and duties performed by the incumbent of this position. Provide coverage in the main office before and after school by coordinating start and end times with other administrative assistants. Register new students and assist with the School Choice application process. Enter student discipline data in the pupil accounting system. Answer telephone, intercom, and walkie-talkie communications. Greet visitors/parents and respond to their needs or direct them appropriately. Respond to teacher requests made via telephone. Call students to office as requested by administrative staff. Monitor students in office, when needed. Mail bus referrals to drivers and parents. Maintain records of bus notes. Update school files, copy forms, issue student passes, and update staff list as needed. Assist with coordination of absences and notes. File pertinent information in permanent records. Sort and distribute federal and school district mail. Perform other duties as assigned by the building Administration. The Smyrna School District is an equal opportunity employer and does not discriminate against employees, applicants, visitors, or others, and does not deny access to educational or other services, based on any characteristic prohibited by law. Inquiries should be directed to the District Superintendent. Required Skills/Abilities: Excellent verbal, written, organizational, and communication skills. Excellent interpersonal skills and ability to work well as part of a team. Experience with Microsoft Office Suite and Google Workplace. Required Qualifications: High School Diploma or GED Preferred Qualifications: One year of clerical work experience Conditions of Hire: A criminal background check, inclusive of fingerprinting and a Child Protection Registry check, is required as a condition of employment. Direct deposit of pay is a condition of employment. Accommodations are available for applicants with disabilities in all phases of the application and employment process. To request an auxiliary aid or service please call (302) 285-4211. TDD users should call the Delaware Relay Service Number 1-800-232-5460 for assistance. Smyrna School District is an Equal Opportunity and Affirmative Action Employer.