TempExperts is seeking an Administrative Assistant to support a rapidly growing medical technology organization in Clearwater, FL. This is an excellent opportunity to make a meaningful impact on patients lives, gain valuable healthcare industry experience, and work in a collaborative, mission-driven environment offering stability and long-term potential. The role supports the Cardiac Division, focusing on data entry, managing records, and assisting with communications between physicians, patients, and internal teams.
Responsibilities:
Manage medical records and treatment plans, ensuring all documents are current and accurately tracked.
Maintain and audit detailed spreadsheets to confirm data integrity and completeness.
Generate and distribute patient status reports for physicians and medical staff.
Assist with marketing initiatives and lead generation projects.
Communicate professionally with patients, physicians, and office staff to ensure timely follow-up and accurate documentation.
Maintain and update the CRM system to ensure all data is accurate and up to date.
Provide administrative support to the Sales and Business Development teams, including scheduling meetings, preparing materials, and organizing project documentation.
Coordinate logistics for virtual and onsite meetings.
Perform data entry and assist with insurance-related or patient information updates.
Carry out other administrative duties as assigned.
Requirements/Education:
High school diploma or equivalent required; associate degree preferred.
Prior administrative experience required; healthcare or medical office experience preferred.
Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and digital fax or CRM systems.
Strong attention to detail with excellent organizational and problem-solving skills.
Effective written and verbal communication skills for patient and provider interactions.
Ability to learn new software and manage multiple projects in a fast-paced environment.