The Administrative Assistant will perform a wide variety of administrative and clerical tasks. Duties include providing support to our site leadership, executive assistant, employees and customers assisting in daily office needs and managing our company’s general administrative activities.
PAY RATE: Pay range starts at $21.50 and increases based on experience
KEY RESPONSIBILITIES
Responsibilities include but are not limited to the following:
Act as the point of contact for leaders, employees, and external partners.
Answer and direct phone calls, emails, and inquiries to the appropriate parties.
Assist with purchasing supplies and maintaining office stock inventory.
Organize and maintain file systems.
Assist with onboarding new employees, including preparing welcome materials and scheduling orientation.
Maintain accurate and confidential electronic employee records.
Help coordinate employee communications, notices, and policy updates.
Support employees by addressing basic HR related questions and directing them to appropriate resources as needed.
Prepare outgoing mail and correspondence, including email and faxes.
Prepare reports and documentation as needed for meetings and take minutes.
Make travel and meeting arrangements.
Assist in planning and organizing company events, meetings, and conferences by coordinating the logistics, including venue bookings, catering, and materials.
Other duties as needed.
REQUIRED QUALIFICATIONS
High school diploma or GED
2+ years of experience as an Administrative Assistant or other relevant experience
Skills:
The ability to manage time, prioritize tasks, and meet deadlines.
Discreet and respectful of confidential information.
Attention to Detail: The ability to identify errors, inconsistencies, and inaccuracies.
Proficiency in computer systems including but not limited to Microsoft Excel, Word, PowerPoint, electronic scheduling, and e-mail.
The ability to express ideas clearly and effectively, both verbally and in writing.
Ability to pass a hair follicle drug test, post-offer pre-employment physical, and background check.
Valid Driver’s License with acceptable motor vehicle history for business travel in company vehicle.
Ability to sit and/or stand for shift, reach with hands and arms, stoop, squat, bend at the waist, kneel, walk varying distance, and climb stairs.
Bend at waist – occasional
Twist upper body – occasional
Stoop – occasional
Lift above waist height – occasional
Lift over 50 lbs. - rare
Repetitive use of hands – constant for clerical duties
Stand/walk – occasional
Sit – frequent
Vision – near and far correctable; depth perception
Hearing – preferred for awareness of surrounding machinery, mobile equipment, emergencies
WORK ENVIRONMENT
Must be able to tolerate all weather elements, loud conditions, airborne particles (sawdust).
Idaho Forest Group is an Equal Opportunity Employer and prohibits discrimination against qualified individuals on the basis of race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, genetic information, family medical history, or any other status protected by law.
Numbers & Facts
Location
Coeur d'Alene, Idaho
Website
https://www.idfg.com/careers/why-ifg
Skills
Administrative Skillsunmatched
Background Investigationunmatched
Catering Servicesunmatched
Computer Skillsunmatched
Computer Systemsunmatched
Conference Managementunmatched
Corporate Event Managementunmatched
Depth Perceptionunmatched
Detail Orientedunmatched
Documentationunmatched
Driver's Licenseunmatched
Establish Prioritiesunmatched
Event Managementunmatched
Executive Assistant Skills unmatched
Fax Machinesunmatched
File Systemsunmatched
Financeunmatched
Geneticsunmatched
High School Diplomaunmatched
Human Resourcesunmatched
Inventory Managementunmatched
Leadershipunmatched
Lift/Move 50 Poundsunmatched
Logisticsunmatched
Mail Processingunmatched
Medical Recordsunmatched
Meeting Minutesunmatched
Microsoft Excelunmatched
Microsoft PowerPointunmatched
Microsoft Wordunmatched
Mobile Plant/Equipmentunmatched
Onboardingunmatched
Physical Demandsunmatched
Purchasing/Procurementunmatched
Reporting Skillsunmatched
Systems Maintenanceunmatched
Telephone Skillsunmatched
Time Managementunmatched
Travel Industryunmatched
Travel Planningunmatched
Willing to Travelunmatched
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