Administrative Skills, Billing, Communication Skills, Data Entry, Detail Oriented, Finance, Inventory Management, Lift/Move 50 Pounds, Microsoft Office, Multitasking, Onboarding, Operations Management, Organizational Skills, People Management, Physical Demands, Place and Route, Poker, Presentation/Verbal Skills, Pricing, Procurement Management, Production Support, Purchase Orders, Purchasing/Procurement, Record Keeping, Restaurant, Time Management, Writing Skills
Administrative Assistant (Commissary)
Pinkbox Doughnuts Shared Services - Las Vegas, NV
Overview
Position Type: Full Time Job Shift: Any Education Level: Not Specified Category: Admin - Clerical
Description
Welcome to Pinkbox Doughnuts, where ordinary stops and extraordinary begins. Step into our vibrant wonderland and indulge in doughnuts that redefine delicious. With a commitment to creativity and quality, Pinkbox promises a sensory experience like no other.
Role Summary:
The Commissary Administrative Assistant is a critical support role that ensures the efficient operation of the commissary. This position is responsible for managing administrative tasks, maintaining accurate records, coordinating communication between departments, and assisting with employee-related processes.
Responsibilities:
- Timekeeping & Payroll Support:
- Monitor timecards daily for discrepancies, missing punches, lunch breaks, and overtime.
- Submit discrepancy forms to HR with approval from the Commissary Manager.
- Assist with timecard approvals and payroll submissions every pay period.
- Employee Coordination:
- Track and manage employee time-off requests, including PTO, vacation, and flex days.
- Prepare Personnel Action Forms (PAFs) for terminations, rehires, promotions, or pay adjustments.
- Coordinate interview schedules for new candidates.
- Assist with onboarding tasks, including hiring packets, ID cards, and shoe orders.
- Order uniforms for new hires.
- Procurement & Inventory Management:
- Place and track orders with vendors including Bakemark, Dawn, Nicholas, Staples, Brady, and P&R.
- Record and enter daily invoices.
- Track and input commissary waste data.
- Assist with weekly inventory counts and data entry.
- Production Support:
- Print daily Jera reports and packing lists for Production 1 and Production 2 at 2 PM.
- Review commissary email and process special orders.
- Order specialty items like Raiders flags and VGK poker chips according to PAR levels.
- Communication & Collaboration:
- Liaise with the purchasing department regarding orders, credits, and inventory issues.
- Work with the finance department to address cost, pricing, and credit matters.
Qualifications
- Strong organizational and time management skills.
- Proficiency in Microsoft Office Suite and other administrative software.
- Excellent communication skills, both written and verbal.
- Attention to detail and ability to handle multiple tasks simultaneously.
- Previous administrative or clerical experience preferred.
- Familiarity with inventory management and purchasing systems is a plus.
Physical Requirements / Working Conditions
- Continuous standing and walking throughout the duration of each shift.
- Bending, lifting, and carrying up to 50 pounds.
- Constant face-to-face interactions with employees and customers.
- Safely navigate in a fast-paced restaurant environment.
- Ability to multi-task and remain positive in busy working conditions.
- This role can expect to have some early mornings, late evenings, weekend and/or holiday hours, and will have additional opening/closing responsibilities. Our stores are 24/7!
- Comply with the brand and Company uniform and hygiene policies.
- Fun, fast-paced, upbeat environment