Administrative Assistant - Community schools

The Administrative Assistant will support the Community School Directors by managing all administrative aspects of the Office of Community Schools City Tax Levy grant and providing clerical support to program staff.

Reports to: Community School Directors

Location: 580 Hegeman Ave, Brooklyn, NY 11207

Hours: 18 hours/week (Non-Exempt)

Salary: $24.73 - $27.47 Per Hour

Major Duties and Responsibilities:

• Serve as the primary administrative contact for the city tax levy contract.
• Disseminate and collect program applications; follow up with teachers, students, and parents.
• Create and distribute attendance sheets to instructors and partners.
• Collaborate with coordinators and program partners to ensure timely collection of attendance data.
• File and maintain all attendance, enrollment, and application forms.
• Enter student data into required databases; compile, sort, and verify information for accuracy.
• Input detailed programming schedules.
• Review and correct data entries; update and purge records as needed.
• Maintain the city tax levy binder.
• Follow organizational policies and procedures; report any needed changes.
• Maintain confidentiality of student information.
• Attend mandatory OCS training sessions.
• Follow up with families of absent students via phone; maintain a call log.
• Perform general clerical tasks including filing, scanning, photocopying, and data entry.
• Assist with planning and execution of special program events.
• Perform other duties as assigned.

Qualifications:

• High school diploma required; minimum one year of office experience.
• Strong organizational, verbal, and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Access, Outlook, Exchange).
• Ability to interact positively and professionally with staff and external partners.
• Commitment to a strength-based and/or youth development approach.
• Bilingual in Spanish.