Administrative Assistant

About Us:

Panelmatic, Inc. was founded in 1957 in Youngstown, OH to serve manufacturing industries with the design and build of custom electrical, instrument, and pneumatic control panels. Our business has sufficiently grown over the years to support expansion for our clients. We have produced control packages for many of America's top corporations in the chemical, environmental, food, pulp and paper, rubber, petroleum, pharmaceutical, glass, metals, and utilities industries. We also deliver equipment for use worldwide. Our rigorous methodology assures compliance with domestic and international standards. We can meet the needs of our diverse clientele from start to finish through sales, design, fabrication, testing, and delivery.

Since 1957, we have been known for our high-quality, custom-built control packages, our comprehensive service, and our technological and manufacturing expertise. This expertise assures you of our ability to handle the largest and most complex packages quickly and efficiently.

Job Summary:

The Administrative Assistant is responsible for ensuring the smooth daily operation of the office with a primary focus on accurate and timely invoicing. This position involves greeting guests, managing calls, assisting in event and plant tour coordination, tracking inventory, and providing administrative support to multiple departments. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a professional manner

Job Duties:

• Greet guests, have them sign in, and notify the appropriate hiring manager or host
• Answer incoming calls, direct or transfer as necessary, and provide general assistance to callers
• Assist in planning and setting-up for events and plant tours including scheduling and material preparation
• Address customer questions, concerns, and inquiries in a timely and professional manner
• Keep the front lobby organized and cleaned
• Coordinate with cleaning personnel to ensure conference rooms are kept clean and organized
• Track office inventory and order supplies as needed to ensure office readiness
• Provide administrative support to other departments as assigned
• Maintain accurate records, filing systems, and databases as needed