Administrative Assistant, Continuing Education
Salary
$19.10 Hourly
Location
1500 West Raab Road, Normal, IL
Job Type
Regular Part-time
Unit
Academic Affairs
Division/Department
Continuing Ed
Opening Date
06/08/2026
Description
We seek applicants for a part-time position to provide administrative support and assist with the day-to-day operations of Continuing Education (CE). This role is responsible for providing excellent customer service to staff, instructors, and participants.
General responsibilities include, but are not limited to:
Support staff with day-to-day operations, including but not limited to conducting daily room checks and reporting issues with room scheduling and technology needs; and ensuring instructors have necessary materials.
Coordinate the delivery of CE instructor packets and appropriate class supplies/materials. Deliver instructor packets for on-campus CE classes and assign the delivery of instructor materials to off-campus locations.
Provide backup support for customized training processes, including setting up contracts, invoicing clients, and periodic reporting.
Support the development of CE booklets by proofing and performing other associated tasks as needed during each booklet production cycle.
Assist with meetings, workshops, and special events, providing backup support for the coordination of food and catering arrangements.
Provide backup support for functions such as phone and walk-in registrations, room scheduling changes, and processing requisitions/vouchers for purchases.
Assist with staffing and scheduling Kids at Heartland summer greeters, and covering absences as needed.
Maintain functional and technical process documentation.
Completion of miscellaneous tasks as assigned.
Standard work hours are Monday-Friday, 12:00 p.m.- 5:00 p.m.
Requirements
Desired Qualifications
Work experience in a professional office environment
Familiarity with the community college environment.
Proficiency with Canva
Applications received by June 19, 2026, will receive priority consideration, with review of applications continuing as needed.
THIS POSITION IS BASED IN NORMAL, IL AND REQUIRES ON-CAMPUS/IN-PERSON PRESENCE.
Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.
Heartland Community College is an equal opportunity institution.
HCC values equity, diversity and inclusion. We create a collegial and welcoming culture by taking collective responsibility in the creation, protection, and enhancement of an equitable, diverse, and inclusive campus community.
EMPLOYEE LEAVE
Vacation: 10 days (80 hours) per year with a maximum annual carry-over of 20 days (160 hours); Accrual of 3.08 hours will be granted on the last day of each pay period
Sick Leave: 6 days (48 hours) per year with unlimited annual carry-over; 6 days (48 hours) granted on start date; Beginning on the first anniversary, accrual of 1.85 hours will be granted on the last day of each pay period
Volunteer Leave: ½ day (4 hours) per year with no annual carry-over; 4 hours granted on start date, then annually granted at the start of the calendar year on January 1
Special Leave: Available by approval for bereavement, emergencies, and legal requirements
Parental Leave: 4 weeks (160 hours) for qualifying events, once per 12-month rolling period
Holidays: 12 designated paid holidays plus an additional three ½ day floating holidays (12 hours); Floating Holidays granted on start date, then annually granted on the anniversary date. HCC is closed from Christmas Eve Day through New Year's Day generally resulting in additional paid days. The College is closed on Election Day (Presidential Election years only)
RETIREMENT BENEFITS
Retirement System: State Universities Retirement System (SURS)-choice of Traditional, Portable, or
Retirement Savings Plan with 8% pre-tax payroll deduction
Savings Plan: State Universities Retirement System (SURS)-choice of Traditional, Portable, or
Retirement Savings Plan with 8% pre-tax payroll deduction
Tax-sheltered Annuity Plan: 403(b) plan permitting voluntary salary reductions within IRS rules
OTHER BENEFITS
Tuition Waiver: HCC 50% tuition waiver for employee and dependents and HCC Continuing Education course fee waiver for employee
Vision Discount Programs: McLean County Eye Center and Bard Optical. Provide Name and/or Heartland ID card.
Employee Assistance Program (EAP): Counseling and referral service for employees and dependents
Employee Identification Card: Access to HCC Fitness and Recreation Center, HCC Library, and Bloomington- Normal Public Transit System (Connect Transit)
Long-term Remote Work: With approval, up to 2 days remote work per week, after a minimum of 5 months in position
Long-term Alternate Work Schedule: With approval, compressed workweek or flex work schedule, after a minimum of 5 months in position
Summer Flexible Work Schedule: With approval
Summer Service Hours: Most College operations close on Fridays at noon, typically beginning the Friday following June 1st and concluding on August 1st
Benefits listed are subject to change. Specific benefits may be dependent upon employment classification, duration of employment, full-time or part-time work status, etc.
Employer Heartland Community College
Address 1500 W. Raab Road
Normal, Illinois, 61761
Phone (309) 268-8130
Website http://www.heartland.edu