Administrative Assistant (Contract)

Title: Administrative Assistant – Tax Department
Location: Chicago, IL
Duration: Contract – 4 months
Compensation: $24 - $26/hour
Work Requirements: US Citizen, GC Holders or Authorized to Work in the U.S.

Position Overview:
We are seeking a detail-oriented Administrative Coordinator to support Directors, Principals, and departmental staff. This role plays a key part in maintaining efficient daily operations through high-level administrative and coordination support.

Key Responsibilities:

• Provide administrative support to Directors, Principals, and department staff
• Manage calendars, coordinate meetings, and handle travel requests
• Support billing, expense reports, invoicing, and CRM updates
• Coordinate office operations, including hoteling reservations, facility requests, and shipping/courier services (FedEx/UPS)
• Assist with event planning, quarterly department meetings, and internal activities
• Serve as liaison for Marketing and Business Development event coordination
• Process DocuSign requests, certified mail, and assist with client acceptance as needed
• Promote and support centralized administrative services across the organization
• Handle special projects and additional tasks as assigned

• Strong organizational and multitasking skills
• Excellent communication and attention to detail
• Must have at least 3+ years of administrative or executive support experience
• Proficiency in Microsoft Office (PowerPoint, Outlook, Excel); CRM experience preferred
• Ability to work independently in a fast-paced environment
• Any work supporting tax teams and/or financial services group is preferred

• Comprehensive medical benefits
• Competitive pay
• 401(k) retirement plan
• ...and much more!

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