Administrative Assistant Contractor: 3-5 years (Intermediate)

Location: Rochester, New York, USA

Employment Type: Contract

About the Role

We are looking for a dedicated and organized individual to join our client's team in Rochester. In this role, you will contribute to ensuring efficient office operations, supporting various administrative tasks, and facilitating effective communication within the team.

Responsibilities

• Provide administrative support to ensure efficient operation of the office.
• Manage and organize schedules, appointments, and meetings.
• Prepare and edit correspondence, reports, and presentations.
• Handle incoming and outgoing communications, including emails and phone calls.
• Maintain and update filing systems, both electronic and physical.
• Assist with the coordination of office activities and events.
• Support the processing and delivery of mail, visitor reception, and phone management.
• Serve as primary customer support for facility and housekeeping issues, kitchen management, and A/V troubleshooting.
• Support day-of execution for meetings and events, including coordination with team/vendors and managing logistical needs.
• Maximize work and meeting space utilization by supporting the reservation and meeting space management process.

Requirements

• 3-5 years of experience in an administrative assistant role.
• Strong organizational and communication skills.
• Proficiency in Microsoft Office Suite and other relevant software.
• Ability to manage multiple tasks and prioritize effectively.

Preferred Qualifications

• Experience in event coordination and office management.
• Familiarity with A/V equipment troubleshooting.

Who We Are

SGF Global is an integrated talent solutions provider, offering staffing, recruitment, Employer of Record (EOR), nearshore, and consulting services across a wide range of industries in 35 countries. We’re a dynamic, people-first organization where fresh ideas are always welcome. Our culture is built on collaboration, innovation, and a genuine passion for helping people grow. At SGF Global, smiles are part of the dress code, and every voice matters.

Are you looking to join an organization where your ideas are valued, your growth is supported, and your work makes a global impact? We’re always looking for talented individuals who are ready to make a difference.

• Explore opportunities
• Grow your career
• Be part of something global
• Your future starts here.