NewManaged Services Administrator ComTec Solutions LLCManaged Services AdministratorRochester, NYThe Managed Services Administrator is a behind the scenes technical role designed to support, maintain, upgrade, and automate within our managed services technology stack. · Ability to administer the following technologies: Microsoft Windows Server, AD, Exchange, 365, Intune, Hyper-V.
Administrative/Program Support Coordinator III, GCCIS- School of Interactive Games & Media Rochester Institute of TechnologyAdministrative/Program Support Coordinator III, GCCIS- School of Interactive Games & MediaRochester, New YorkRochester Institute of Technology considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. Distribute necessary materials in support of meetings and presentations related to the functions and operations of IGM (Golisano College of Computing and Information Sciences: School of Interactive Games & Media).
Receptionist Administrative Support - Golisano Autism Center Happiness House and CP RochesterReceptionist Administrative Support - Golisano Autism CenterRochester, New YorkCommunicates in a professional manner while handling incoming phone calls, greeting visitors, and responding to phone and personal requests for assistance. Maintains main lobby physical appearance and replenish displayed tenant and community provider flyers and marketing materials in collaboration with the Family Navigator.
Administrative Support Coordinator II, College of Engineering Technology Rochester Institute of TechnologyAdministrative Support Coordinator II, College of Engineering TechnologyRochester, New YorkProvides comprehensive administrative and operational support to the Department of Civil Engineering Technology, Environmental Management and Safety (CETEMS ) in the College of Engineering Technology (CET) by managing front desk services, student and faculty support, and departmental logistics to ensure efficient daily office operations. Rochester Institute of Technology considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer.
Administrative Program Support Coordinator I, KGCOE Industrial & Systems Engineering Rochester Institute of TechnologyAdministrative Program Support Coordinator I, KGCOE Industrial & Systems EngineeringRochester, New YorkRochester Institute of Technology considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. Contributes to student recruitment efforts and accreditation activities such as data analysis, teaching assistant coordination, exam management, and helps coordinate any associated outreach events.
Administrative Assistant IV University of RochesterAdministrative Assistant IVRochester, NY$21.36–$29.90 / hourWith minimal direction and considerable latitude for independent judgment, performs routine and non-routine duties for the Director of Transplant Medical Services, the Chief of the Transplant Institute and other Transplant Institute providers and administrators requiring sensitivity to the needs and concerns inside and outside the department. Responsibilities: Under the direction of the Executive Director and the Director of Operations the Administrative Assistant IV provides high level administrative support of a complex and sensitive nature requiring attention to detail and adherence to timelines and the ability to work independently with a high degree of efficiency.
Administrative Assistant IV - MBI/CVBI University of RochesterAdministrative Assistant IV - MBI/CVBIRochester, NY$21.36–$29.90 / hourResponsibilities include supporting the DD of Research Operations and other key leaders in the Department and Institute e.g., Vice Chair, Lead Research Specialist & Academic Administrator, on tasks that will include coordinating administrative meetings, handling correspondence, maintaining records, and performing a variety of other clerical tasks that can include supply ordering, visa processing & timekeeping. The Administrative Assistant will serve as the first point of contact for internal and external inquiries, representing the office in a professional and welcoming manner for faculty, staff, students and guests - stationed on the 3rd floor of KMRB.
Administrative Assistant 1 / Trainee 1 / 2 - NY HELPS New York State Thruway AuthorityAdministrative Assistant 1 / Trainee 1 / 2 - NY HELPSNY$40,391–$58,447 / yearTransfer Eligible - One year of permanent competitive service at Salary Grade 6* or higher and: Eligible for transfer under Section 70.1: Permanent competitive service as an Administrative Assistant 1 (formerly Secretary 1), Administrative Assistant 2 (formerly Secretary 2), Accountant Aide including Trainee 1 & 2, Business Document Specialist 1 & 2, Program Aide, Legal Assistant Trainee 1 & 2, Library Clerk 2 & 3, Office Assistant 1, Office Assistant 1 (Keyboarding), Office Assistant 2, Office Assistant 2 (Calculations), Office Assistant 2 (Customer Service), Office Assistant 2 (Keyboarding), Office Assistant 2 (Stores/Mail), Office Assistant 3, Office Assistant 3 (Calculations), Senior Offset Machine Operator, Stores & Mail Operations Supervisor. Non-competitive qualifications for NYHELPS: Administrative Assistant Trainee 1: Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.
Administrative Specialist Bowers CPA's & AdvisorsAdministrative SpecialistRochester, NY$22–$28 / hourIn this role, you will be an important part of the day-to-day operations of our growing public accounting firm, providing administrative support to firm leadership, professional staff, and clients. As a proud member of the AICPA’s G400, encompassing the Top 300 Firms nationally, we maintain a robust reputation grounded in integrity, professionalism, and unparalleled expertise.
Administrative Assistant BHVA Kenrick CorporationAdministrative Assistant BHVACanandaigua, NY$18.50–$24 / hourFull timeAs a key member of the Administrative Team, the Administrative Assistant will ensure that the administrative responsibilities are carried out effectively and efficiently while delivering excellent service to internal needs and external clients. Ensure timely and accurate implementation of the following: correspondence, reports, unit sale related documents, welcome letters, processing access cards, and delivery of Financial Reports and other documents, etc.
Administrative Specialist Bowers CPAs LLCAdministrative SpecialistRochester, NY$22–$28 / hourIn this role, you will be an important part of the day-to-day operations of our growing public accounting firm, providing administrative support to firm leadership, professional staff, and clients. Company Overview: Bowers Accountants & Advisors stands as a renowned firm in the realm of public accounting, distinguished for its provision of top-tier audit, assurance, and advisory services.
Administrative Assistant for Quality Assurance Lifetime Assistance IncorporatedAdministrative Assistant for Quality AssuranceRochester, NY$23–$28 / hourPart timeEducation Support: Tuition assistance, scholarships — 50% off tuition for two courses per semester plus up to $3,000 scholarship per semester — plus micro-credential stipends up to $750 and SUNY partnerships. Strong proficiency with Microsoft 365, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.
Quality Assurance Administrative Assistant Lifetime Assistance IncQuality Assurance Administrative AssistantRochester, NY$23–$28 / hourEducation Support: Tuition assistance, scholarships - 50% off tuition for two courses per semester plus up to $3,000 scholarship per semester - plus micro-credential stipends up to $750 and SUNY partnerships. Strong proficiency with Microsoft 365, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.
NewAdministrative Assistant/ Community Services Lifetime Assistance IncorporatedAdministrative Assistant/ Community ServicesRochester, NY$18–$20 / hourPart timeEducation Support: Tuition assistance, scholarships — 50% off tuition for two courses per semester plus up to $3,000 scholarship per semester — plus micro-credential stipends up to $750 and SUNY partnerships. Community Impact: Join efforts that reflect Lifetime Assistance’s dedication to community partnerships and enhanced quality of life for all.
Administrative Assistant APi Group CorpAdministrative AssistantRochester, NY$22–$26 / hourFounded in 1946 in Buffalo NY by Herman Ulmer and Joseph DavisDUhas grown from a local fire protection company into a full-service life safety provider delivering fire sprinkler fire alarm and detection suppression and security solutions. Backed by APi GroupAs a member of APi Group a global market-leading business services provider we offer the stability and resources of a large organization with the close-knit culture of a local partner.
Administrative Assistant IV(L) University of RochesterAdministrative Assistant IV(L)Rochester, NY$21.36–$29.90 / hourThis role is responsible for coordinating payroll processes, managing purchasing and invoice reconciliation, supporting HR functions including job postings and employee status changes, maintaining departmental compliance tracking (FMLA, traveler contracts, training pay), and supporting leadership scheduling and operational coordination. The position plays a critical role in ensuring the administrative operations of SPD run efficiently, supporting a department that directly impacts operating room readiness, patient safety, and hospital procedural services.
Bookkeeper/Administrative Assistant Marchese Computer Products, Inc.Bookkeeper/Administrative AssistantBatavia, NYThe Administrative Assistant provides administrative support to all staff by collecting payment for services, answering/directing calls on a multi-line phone system, completing necessary typing, copying, and faxing, and maintaining accounting Quickbooks software, banking, and other records. Experience working in a computerized office environment with Quickbooks, word processing, database and spreadsheet skills sufficient to prepare correspondence, reports, and forms, including the willingness to learn new software applications.
Executive Secretaries and Administrative Assistants Cogent Infotech CorporationExecutive Secretaries and Administrative AssistantsRochester, NYCogent Infotech is a leading tech consulting firm headquartered in Pittsburgh, PA, offering cutting-edge digital transformation solutions in Cloud, Cybersecurity, Data Analytics and AI. Provides administrative and operational support in a fast-paced office environment by managing communications, coordinating meetings, maintaining filing systems, and handling correspondence.
Administrative Assistant ABM Industries IncAdministrative AssistantRochester, NYThis role is responsible for delivering accurate and timely reporting for multiple sites, managing employee rosters and hours inputs, coordinating hiring and onboarding activity, and supporting governance processes across the Amazon account. The Operations Administrator provides dedicated administrative, operational, and compliance support at site level to enable Site Managers to focus on strategic leadership, safety performance, client engagement, and operational excellence.
Administrative Assistant TandymAdministrative AssistantRochester, New York$22–$24 / hourA property management firm in Western New York is actively seeking a hardworking and versatile Administrative Assistant to join their growing Facilities team in Rochester. 2+ years of previous experience in an Administrative support role.
NewClinic Administrative Assistant Fresenius Medical CareClinic Administrative AssistantBergen, New JerseyAs a secretary/receptionist at Fresenius Kidney Care, you will be an integral part of a cross-functional team, providing administrative support to maintain clinic operations and provide the best customer care for patients living with kidney disease. Scheduling and Registration - Responsibilities may include the following based on location and business need: Maintains accurate records of hospitalization, patient travel, etc. to facilitate coordination of patient scheduling, ancillary testing, etc.
NewEP Administrative Assistant (Full-time, Days) Rochester Regional HealthEP Administrative Assistant (Full-time, Days)Rochester, New YorkFor disease specific care programs refer to the program specific requirements of the department for further specifications on experience and educational expectations, including continuing education requirements. Maintain electronic/computer databases and paper files; retrieve information as needed and may create financial, statistical, narrative and/or other reports as requested.
Seasonal, Operations Administrative Assistant (Part Time) H&R Block IncSeasonal, Operations Administrative Assistant (Part Time)ROCHESTER, NY$16.06–$24.09 / hourPartner closely with District Operations Coordinator (DOC) to support key priorities, streamline processes, and help create an organized, effective environment that enables offices to perform at their best. Provide essential administrative and operational support across one or more districts, helping drive smooth, efficient day-to-day office operations.
NewAdministrative Assistant Horizon Health ServicesAdministrative AssistantBatavia, NY$18.26–$19.78 / hourPart timeSupporting the day to day needs of our clinical and medical staff which includes managing, triaging, and supporting administrative responsibilities, using supplemental technologies to support patient and clinical care. Recognized as a Best Place to Work in NYS for 18 consecutive years and one of America’s Best Workplaces, we take pride in fostering a culture where motivated teammates collaborate to make a difference, every day.
NewAdministrative Assistant Horizon CareerAdministrative AssistantBatavia, New YorkSupporting the day to day needs of our clinical and medical staff which includes managing, triaging, and supporting administrative responsibilities, using supplemental technologies to support patient and clinical care. Recognized as a Best Place to Work in NYS for 18 consecutive years and one of America’s Best Workplaces, we take pride in fostering a culture where motivated teammates collaborate to make a difference, every day.
Executive Administrative Assistant Datrose IncExecutive Administrative AssistantRochester, NY$26.20–$41.90 / hourThis position is responsible for managing complex schedules, coordinating executive communications, organizing meetings and events, and supporting strategic initiatives that enhance leadership effectiveness and university operations. Draft, edit, review, and distribute professional correspondence, presentations, reports, and communications on behalf of senior leaders while maintaining confidentiality and accuracy.
Administrative Assistant Skip's Custom Flooring IncAdministrative AssistantCanandaigua, NYSkip's Custom Flooring Inc is looking for a talented Administrative Assistant to join our team! you will be responsible for supporting an Administrative Professional to help them stay organized and complete tasks that allow them to focus on more advanced responsibilities. With a knack for building processes and communicating effectively, you play a key role in helping our team stay efficient so we can serve our customers!
Administrative Coordinator (Full-time, Days) Rochester Regional Health SystemAdministrative Coordinator (Full-time, Days)NY$19–$25 / hourSchedule and coordinate training; sort mail, make copies, send faxes and stock office with forms and supplies; assist with scheduling department staff; manage Kronos account through scheduling, corrections and notes. Review daily safety logs and intra-office communications; follow up on actions required and communicate findings; draft new Emergency Readiness policies and prepare existing policies for review; maintain resident Roam Alert System.
Sr Administrative Assistant Rochester Regional Health SystemSr Administrative AssistantNY$20.75–$27 / hourAct as a liaison to community leaders, legislative and legal representatives, board members, physicians and other organization affiliates, departments and staff members; manage activities regarding records, statistics and reports. Minimum of five (5) years of prior administrative experience, including at least two (2) years of working in support of mid to high-level management, preferably in a healthcare environment.
Academic Administrative Assistant Bryant & Stratton CollegeAcademic Administrative AssistantRochester, NY$21.63–$22.60 / hourFounded in 1854, Bryant & Stratton College offers real-world education leading to bachelors, associates, and professional certificates after completion in the fields of healthcare, technology, legal, business, graphic design, and more. The individual will maintain contemporary knowledge and skills in the approved fields and will participate in departmental and campus-wide activities as a member of the campus team.
Executive Administrative Assistant JPMorgan Chase Bank, N.A.Executive Administrative AssistantRochester, NYFull timeJPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
Administrative Assistant Rochester Regional Health SystemAdministrative AssistantNY25%) Customer Service: Provides service excellence to internal and external customers through office reception practices, communication management practices, professionally managing customer needs and concerns, anticipating and responding to customer requests, or making active referral to subject matter expert/decision-maker that can fulfill the customer's request. (10%) Project Management: Manage multiple concurrent projects, processes and assignments, ensuring quality outcomes delivered on time; assist with project planning, prioritization and organization to ensure successful project focus and outcomes; follows up with others on project deliverables to ensure project/goal accomplishment within established timeframes.
Law Enforcement Administrative Assistant Amchar WholesaleLaw Enforcement Administrative AssistantRochester, New YorkPOSITION OVERVIEW: The Administrative Assistant works under the supervision of the Director of Law Enforcement Sales and the Operations Manager. Essential Functions and Duties: Order entry, filing, billing and other general office work.
Administrative Assistant CareerscapeAdministrative AssistantRochester, NY$18–$22 / hourTemporaryThe ideal candidate will be proactive, detail-oriented, and capable of handling multiple tasks simultaneously while maintaining a positive attitude. As an Administrative Assistant, you will be responsible for managing schedules, organizing files, and assisting in communications.
NewAdministrative Coordinator III University of RochesterAdministrative Coordinator IIIRochester, NY$19.04–$26.63 / hourResponsibilities: The Administrative Coordinator III is a member of the DBP clinical team and provides advanced secretarial support for the clinical operations of the Developmental & Behavioral Pediatric Clinical Services. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.
Seasonal Administrative Professional Bonadio & Co LLPSeasonal Administrative ProfessionalRochester, NY$21–$23 / hourThe Bonadio Group is currently seeking Seasonal Administrative Professionals to support our Tax and Small Business Advisory Service Lines for the following time frames: August 2026 through October 2026. Assist in the preparation, proofreading, editing, and processing of documents including, but not limited to, correspondence, financial statements, client-related correspondence, etc., to produce error-free work.
Administrative Assistant - Charleston Amteck LLCAdministrative Assistant - CharlestonNYComplete payroll reports per pay period for the project as requested by the project manager by summary, cost codes, earnings categories and units by cost code; upload payroll documents/timesheets/payroll reports to Box. The individual in this role primarily performs payroll entry and ensures accurate production data is entered so that job cost and work packages are correctly reflected and helps coordinate Safety training for incoming employees on the Intel site.
Administrative Assistant Skip's Custom FlooringAdministrative AssistantCanandaigua, New YorkIf you’re seeking to make an impact from the start of your career, spark impressive change, learn new or innovative skills and most importantly, gain success in a field that rewards ambitious hard workers, retail is for you! Skip's Custom Flooring Inc is looking for a talented Administrative Assistant to join our team! you will be responsible for supporting an Administrative Professional to help them stay organized and complete tasks that allow them to focus on more advanced responsibilities.
NewAdministrative Coordinator (Full-time, Days) Rochester Regional HealthAdministrative Coordinator (Full-time, Days)Rochester, New YorkSchedule and coordinate training; sort mail, make copies, send faxes and stock office with forms and supplies; assist with scheduling department staff; manage Kronos account through scheduling, corrections and notes. Review daily safety logs and intra-office communications; follow up on actions required and communicate findings; draft new Emergency Readiness policies and prepare existing policies for review; maintain resident Roam Alert System.
Seasonal Administrative Professional The Bonadio GroupSeasonal Administrative ProfessionalRochester, New YorkThe Bonadio Group is currently seeking Seasonal Administrative Professionals to support our Tax and Small Business Advisory Service Lines for the following time frames: August 2026 through October 2026. Assist in the preparation, proofreading, editing, and processing of documents including, but not limited to, correspondence, financial statements, client-related correspondence, etc., to produce error-free work.
Executive Support Asst IV, Chair University of RochesterExecutive Support Asst IV, ChairRochester, NY$23.52–$32.92 / hour10% Plans and makes all arrangements for meetings and special events: Arranges and schedules meetings for monthly clinical faculty meetings, monthly research faculty meetings, quarterly combined faculty meetings, quarterly executive leadership dinner meetings, etc., data sharing and other educational events that are not resident related. Other examples of independent and self-directed support duties include the review and updating of CVs in eCV, maintaining Department website for accuracy, coordinating onboarding of new faculty, co-authoring department newsletter for resident program alumni, and helping create policies and procedures relevant to key job functions.
Physician Support Rep III University of RochesterPhysician Support Rep IIIRochester, NY$19.62–$26.49 / hourCreate schedule for transplant evaluation which includes eRecord appointments for surgeons and physicians on the team as well as non-eRecord appointments for allied health providers including RN Coordinator, APP, social work, nutrition, financial counseling and other allied health providers as needed. This process requires scheduling multiple appointments into a one to two-day time slot while working around multiple scheduling logistical issues including patient dialysis appointments, specialist availability and extra consideration for those who travel from outside our service area.
Executive Support Admin I - Pharmacy University of RochesterExecutive Support Admin I - PharmacyRochester, NY$26.90–$37.66 / hourThe University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University's Mission to Learn, Discover, Heal, Create - and Make the World Ever Better. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.
Business Administrator I University of RochesterBusiness Administrator IRochester, NY$23.06–$32.29 / hourThis position is a required element in the Division's administrative and managerial support including clinical, educational, and research programs in the dual areas of strategic planning and daily business operations. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.
Office Administrator for Process Serving Agency All New York Process ServersOffice Administrator for Process Serving AgencyRochester, New YorkResponsibilities include document handling, client communication, affidavit generation, invoicing, and supporting compliance protocols as outlined in training. We are seeking a full-time, on-site Service Department Administrator for our Process Serving division, located in Rochester, NY.
Office Administrator for Process Serving Agency All New York Process Servers IncOffice Administrator for Process Serving AgencyRochester, NYResponsibilities include document handling, client communication, affidavit generation, invoicing, and supporting compliance protocols as outlined in training. We are seeking a full-time, on-site Service Department Administrator for our Process Serving division, located in Rochester, NY.
Office Assistant SUNY GeneseoOffice AssistantGeneseo, New YorkThe Student Association aims to advocate for and engage all activity fee-paying students to collaborate and to provide numerous services, programs, and opportunities to enhance their liberal arts education in order to promote a lifetime of leadership. SA supports numerous student clubs/organizations and is responsible for the allocation of funds, resources, and personnel to various student-focused services and programs.
New Home Administrator NVR IncNew Home AdministratorRochester, NYAs the parent company of Ryan Homes, NVHomes and Heartland Homes, NVR is committed to your success and we will give you the tools, training, and industry knowledge you need to excel and thrive. As a New Home Administrator at Ryan Homes, a brand of NVR, you will impact the lives of our customers while working in an environment of respect, empowerment, and professional development.
Department Coordinator IV(L50) University of RochesterDepartment Coordinator IV(L50)Rochester, NY$21.36–$29.90 / hourManage procurement needs for the critical care team and division, including creating and maintaining assigned PO's, P-Card transactions, Moonlighting tracking and payment submission, inventory and supply ordering and tracking and assists with preparing travel and conference reimbursement. Responsibilities: The Department Coordinator IV serves as administrative support for the Pulmonary & Critical Care Medicine division's Adult Critical Care physician leaders, as well as assigned adult critical care faculty and designated clinical staff.
Sr Grants Management Spec (L) University of RochesterSr Grants Management Spec (L)Rochester, NY$70,197–$105,295 / yearReports on the status of managed grant activities, develops and revises relevant workflows as needed, identifies administrative needs and challenges, and provides operational-support allowing leadership to make evidence-based, strategic decisions about ongoing program development. Manages workflows for administrative support staff and liaises with necessary institutional administrative offices to ensure key post-award administrative tasks are accomplished on time and in compliance with institutional and federal requirements across all managed grants and funded programs.